## **Trustees’ Annual Report for the period** ## **From 01/09/2022 Period start date To 31/08/2023 Period end date** ## **Charity name: Hiltingbury Schools Parent Teacher Association** ## **Charity registration number:288984** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide and assist with provisions of
facilities for education at Hiltingbury Infant and
Junior Schools (not normally provided by the
EA).| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During the year, the charity has run a number
of school fundraising events involving parents,
staff and others associated with the schools.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning our activities for the year, we kept
in mind the Charity Commission’s guidance on
public benefit at our trustee meetings.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity has not only had a positive impact
in the school. We have been able to invite the
wider community into the School for our
Fireworks night and our Summer Fayre
We have provided iPads, Buddy benches,
theatre performances and celebrated different
cultures with the money raised.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As at the end of the year we have
£70,521.59 which will be held for the
schools to call down upon for additional
facilities as needed as well as small
reserve to pay out for the fund events in
advance.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity holds sufficient reserves to fund
forthcoming events. This is achieved
through distributing funds annually in
arrears.| |Amount of reserves held|Para 1.22|£5499.82| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members of the Association in the
Annual General Meeting| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hiltingbury Schools Parent Teachers Association| |---|---| |Other name the charity uses|HSPTA| |Registered charity number|288984| |Charity’s principal address|Hiltingbury Junior School
Hiltingbury Road
Chandlers Ford
SO53 5NP| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Philippa Longman|Co-President||| ||Zoe Loosemore|Co-President||| ||Louise Hilton|Chair|01.09.22-13.10.22|| |||Treasurer|13.10.22-31.08.23|| ||Julia Whatley|Treasurer|01.09.22-13.10.22|| ||Jacqui Cunningham|Secretary||| ||Rebecca Hall|Vice Chair|01.09.22-13.10.22|| ||Nicola Folland|Chair|13.10.22-31.08.23|| ||Anna Lewis|Vice Chair|13.10.22-31.08.23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser **||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declarn that thy have approved tho Irusto88' report abov•. Signed on behalf of the charl￿3 truL4t•8s Signatuvqls Full nam¢(• Posltlon leg Socrelary, Chair. otc) Louise Hilton Nicola FOll￿d Treasurer Cha CHARITY COMMISSION FOR ENGLAND AND WAIES Hirtingbury Schools PTA Receipts and payments accounts CC16a For th¢ period fr To 119r22 3118r23 Section A Receipts and payments Unresttictad funds Endov*ment funds Total fund5 Lasty•ar to th• n•oT•5tt Al Re¢elpts Fundraising events Gran DoDabons Deposit Inl 59.110 59,110 41,431 227 1,059 955 955 212 212 Sub total{Gross income forAR 60,277 42,T20 A2 Asset and investment sales. (see tsblel. Sub total Total receipts 60.277 60277 42.720 A3 Payments Fundraising E¥en15 Grants lo schools Adminstialion méftt- PAsysiÈm 25A58 10.876 620 1217 16,994 1,657 15.876 520 2.217 234 Sub total 44,071 44,071 19.333 A4 Asset and investment purchases. (see table) Sub total TotaIpayn￿nts 44.071 44,071 19.333 Net o1recelpts/(paYn￿tsJ A5 Transfers befv•pen funds A6 Cash funds last year •nd Cash funds this year end 18.206 1É.206 23.387 64.336 70.641 54.336 70,641 30,948 54.336 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nurestt Restri¢ted funds Endowment funds *0 n•*rnst £ a￿5011¢5 to n•Ar•5t£ B1 Cash funds cash at bank 70.541 Total Cash funds 70.541 Unrestricted RestrICt￿ funds funds Endovrnent funds Details tv n•Ar•st£ b) n•*r•st£ B2 Othor mon•t4ry *ss•ts OetaÈls b•k* C05t{o￿o￿lI Curnint valu• B3 InvoStm•nt assots Fundts tAthlch ass•t Detsils C95tl*•ioMII Cun•nt v*lu• B4 Assets retained for th• charity's own us• Fundt•*thieh Amount dufr onal WhèTr du• lop*lon•ll Details B6 Liabiliti•s Signed by one orts￿ tW5tee5 on behaff of all the trustees Sigr*lure Pnnt Narne Date of approval Loutse Hi￿On Nlcots FollaThJ CHARITY COMMISSION FOR ENGLAND AND WAIES Hirtingbury Schools PTA Receipts and payments accounts CC16a For th¢ period fr To 119r22 3118r23 Section A Receipts and payments Unresttictad funds Endov*ment funds Total fund5 Lasty•ar to th• n•oT•5tt Al Re¢elpts Fundraising events Gran DoDabons Deposit Inl 59.110 59,110 41,431 227 1,059 955 955 212 212 Sub total{Gross income forAR 60,277 42,T20 A2 Asset and investment sales. (see tsblel. Sub total Total receipts 60.277 60277 42.720 A3 Payments Fundraising E¥en15 Grants lo schools Adminstialion méftt- PAsysiÈm 25A58 10.876 620 1217 16,994 1,657 15.876 520 2.217 234 Sub total 44,071 44,071 19.333 A4 Asset and investment purchases. (see table) Sub total TotaIpayn￿nts 44.071 44,071 19.333 Net o1recelpts/(paYn￿tsJ A5 Transfers befv•pen funds A6 Cash funds last year •nd Cash funds this year end 18.206 1É.206 23.387 64.336 70.641 54.336 70,641 30,948 54.336 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nurestt Restri¢ted funds Endowment funds *0 n•*rnst £ a￿5011¢5 to n•Ar•5t£ B1 Cash funds cash at bank 70.541 Total Cash funds 70.541 Unrestricted RestrICt￿ funds funds Endovrnent funds Details tv n•Ar•st£ b) n•*r•st£