OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-06-30-accounts

Charity registration number: 288686

Cornwall Family History Society

(An unincorporated charity ) Annual Report and Unaudited but Independently Examined Accounts for the year ended 30 June 2024

Cornwall Community Accountancy Service The Elms, 61 Green Lane Redruth Cornwall TR15 1LS

Cornwall Family History Society Contents

Reference and Administrative Details………………………………….……… 1 Trustees' Report…….………………………………………………….…………2 to 4 Independent Examiner's report……………………………………………………5 Statement of financial activities……………………………………………….…6 Balance Sheet…………………………………………………………………… 7 Notes to the financial statements……………………………………...………… 8 to 16 Summarised accounts ……………………………………...…………………... 17

Cornwall Family History Society Reference and Administrative Details

Charity name Cornwall Family History Society Charity registration number 288686 Registered in England & Wales Registered office 18 Lemon Street Truro Cornwall TR1 2LS Trustees Ian Bell (resigned ) James Cofer Sharon Cope (appointed 4th November 23) Syvia Dyer Lynda Quee John Richards (appointed 4th November 23) Ann Taylor (resigned) Lynne Tasker Honorary Members P Holden Independent Examiner Debbie Risborough (FCCA) Cornwall Community Accountancy Service The Elms 61 Green Lane Redruth TR15 1LS

Page 1

Cornwall Family History Society Trustees' Report

The trustees present their report and the financial statements for the year ended 30 June 2024

Objectives and activities

The aims and objectives of the Society are to promote and provide education and research into the genealogies and histories of Cornish and other families for public benefit. In furtherance of these stated aims and objectives, but not further or otherwise, the Society shall have the power: -

(a) to publish documents, records and other literature relating to the genealogies and histories of Cornish and other families;

(d) to provide and maintain an online presence in the form of a website and research database;

Achievements and performance

The twelve months covered by this report has shown an upturn of visitors to our Research Library which has more than doubled, and especially from overseas visitors. We will need to monitor this trend as this certainly supports our intention to continue to improve the style and content of our online websites.

We acknowledge that we should not just wait for people to come to us and have continued to be proactive in attending local history events and our regular series of Family History DropIn sessions at Kresen Kernow are now firmly established.

With regards to our membership statistics, we continue to attract the same number of new members each month, but our overall membership has declined, but we are ramping up the use of social media to communicate with a wider audience by more modern means.

It is the policy of the charity to maximise access to family history data to its members and the general public. This has been achieved by the indexing and publishing of the information from source genealogical documents at the lowest cost commensurate with sustaining further similar work.

To this end, during the period the society has:

•Maintained and updated the society’s website to inform the public and society members of new ventures, and made available both our own and other people’s products with a Cornishtheme or family history relevance , that we feel are of value to our members and the public. •Continued to support and update our Cornwall’s War History website, which honours the losses and sacrifices of the county during the two World Wars and subsequent conflicts. •Provided access to and advice, by experienced volunteer researchers, on how to best use our records via our Research Library that open to the public three days per week and one Saturday per month.

•Continued to co-operate in the provision of data with the Family History Federation who in turn work with Find My Past to make the information available online.

Page 2

Cornwall Family History Society Trustees' Report

•Produced a quarterly journal to inform the members of new ventures, to encourage their presence at events and provide a forum for the sharing of information with our members, especially those overseas.

•Participated at various family history fairs run by other organisations around the county, exhibiting the society’s database and shared the variety of information available, including general family history assistance to those who do not have Cornish ancestors.

•As part of our education remit, we are looking at ways of providing talks and educational presentations and/or discussions either via Zoom or on Facebook, as attendance at our courses has dropped.

•Continued to expand the reasonably priced fee-based research service for members and the general public.

•Kept abreast of current best genealogical practice through contact with the national Family History Federation.

•Continued to enjoy good relations with our neighbours at Devon Family History Society •Continued and extended a good working relationship with Kresen Kernow (the former Cornwall Records Office).

•Continued to protect the privacy of our members in compliance with General Data Protection Act (2018).

Plans for future periods

•The society is aiming to move to new premises within Truro with the aim of trying to cut our expenditure.

•The society is in the process of updating and modernising our website, with the aim of making it more navigable.

•The society continues to support, manage and publish the work of volunteer members and maintains a research library which is open to the general public, all in furtherance of the society’s stated aim of maximising access to family history data for everyone. •Cornwall Family History Society has a strong educational aim and fulfils this role by educating and assisting members of the public and its members in techniques for researching their interests. To this end we will consider the possibility of transferring our training courses, to online platforms and with interaction via Zoom or via a private Facebook group, with the possibility of including various talks and Q&A sessions.

•Stronger links will continue to be made with other relevant agencies in order to make further information available for genealogists worldwide. On a more local basis we wish to improve our connections with the local museum trusts to increase our outreach to these establishments with regard to any family history issues, and also forge links with Kernow Goth (the Federation of Old Cornwall Societies).

•Continue to explore new revenue generating opportunities to secure the long-term viability of the society.

•To actively recruit new volunteers to enable the continuation of our programme of education and research.

Page 3

Cornwall Family History Society Trustees' Report

Structure, governance and management

The society is managed by a committee of up to eleven member trustees who have been proposed and elected at the Annual General Meeting for the ensuing year. The management of the society is the responsibility of the trustees who are elected or co-opted under the terms of our constitution.

Volunteers

The trustees wish to express their great appreciation of the dedication and hard work of all the volunteers without whom this society could not exist – members who have helped the work of the society through the transcribing and indexing of records, photographing graves, guiding the research of library visitors and others who work long hours out of sight of the general membership with no thought of reward.

Trustee Responsibilities

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Companies Act 2006 and the applicable Statement of Recommended Practice. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

 there is no relevant information of which the charitable company’s independent examiner is unaware; and

 the trustees have taken all steps that they ought to have taken as trustees to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information.

This report has been prepared in accordance with the Charities SORP (FRS102).

Approved by the Board on 2nd November 2024 and signed on its behalf by:

.........................................

Trustee

Page 4

Cornwall Family History Society Independent Examiner's Report

I report on the accounts of the company for the year ended 30 June 2024 which are set out on pages 6 to 16.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The trustees consider that an audit is not required for this year under section 144(2) of the 2011 Act and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements: o to keep accounting records in accordance with section 386 of the Companies Act 2006 and section 130 of the 2011 Act; and

o to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met;

2) or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

....................................................... …………………………… Debbie Risborough, Chartered Certified Accountant Date: Cornwall Community Accountancy Service The Elms, 61 Green Lane, Redruth, Cornwall TR15 1LS

Page 5

Cornwall Family History Society Statement of Financial Activities

for the year ended 30 June 2024

Restricted Restricted
Note Unrestricte
d funds		 income
funds		 Total
funds		 Prior year
funds
2024 2024 2024 2023
£ £ £ £
Income and endowments from:
Donations and
legacies		 4 2,745 - 2,745 3,540
Charitable activities 5 46,660 - 46,660 54,000
Investments 6 158 - 158 80
Total 49,563 - 49,563 57,620
Expenditure on:
Charitable activities 7 69,498 - 69,498 74,707
Total 69,498 - 69,498 74,707
Net income/(expenditure)
before investment gains/(losses) (19,935) - (19,935) (17,087)
Net gains/(losses) on
investments		 10,666 - 10,666 (3,595)
Net income/(expenditure) (9,269) - (9,269) (20,682)
Other gains/(losses) - - - -
Net movement in funds (9,269) - (9,269) (20,682)
Reconciliation of funds:
Total funds brought 117,296 31,949 149,245 169,927
Total funds carried
forward		 108,027 31,949 139,976 149,245

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities

Page 6

Cornwall Family History Society Balance Sheet

As at 30 June 2024

Note
Fixed Assets
Tangible Assets
11
Current Assets
Stocks and work in
progress
13
Investments
12
Cash at bank and in hand
Creditors: Amounts
falling due within
one year
13
Net current assets
Total assets less
current liabilities
Net assets
The funds of the charity:
Restricted funds
Unrestricted funds
Other reserves
Unrestricted income funds
Total unrestricted funds
Revaluation reserve
Total charity funds		 £
£
16,994
16,994
1,676
115,011
6,874
123,561
(579)
122,982
139,976
139,976
31,949
4,581
88,959
93,540
14,487
139,976
2024		 £
£
16,994
16,994
1,676
104,345
27,430
133,451
(1,200)
132,251
149,245
149,245
31,949
4,581
108,894
113,475
3,821
149,245
2023		 £
£
16,994
16,994
1,676
104,345
27,430
133,451
(1,200)
132,251
149,245
149,245
31,949
4,581
108,894
113,475
3,821
149,245
2023
16,994
132,251
123,561
(579)		 133,451
(1,200)
4,581
88,959		 4,581
108,894
149,245
149,245
31,949
113,475
3,821
149,245

Approved by the Board on 2nd November 2024 and signed on its behalf by:

Trustee

Page 7

Cornwall Family History Society Notes to the Accounts

1 Accounting policies

1.1 Basis of accounting

The accounts have been prepared under the historical cost convention and in accordance with: - Accounting and Reporting by Charities Statement of Recommended Practice, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard, applicable in the UK and Republic of Ireland (FRS102) second edition - October 2019 (effective 1 January 2019);

The financial statements are prepared in sterling which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The charity constitutes a public benefit entity as defined by FRS102

1.2 Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

1.3 Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Designated funds are amounts that are allocated for specific purposes by the charity itself.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Revaluation funds are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market value.

1.4 Income

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS102 SORP or FRS102.

Items of income are recognised and included in the accounts when all of the following criteria are met:

ꞏ the charity has entitlement to the funds;

ꞏ any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;

ꞏ there is sufficient certainty that receipt of the income is considered probable; and

ꞏ the amount can be measured reliably.

Donations and legacies are voluntary income received by way of donations and gifts. It is included within the accounts when receivable and only when the charity has unconditional entitlement to the income.

Tax reclaims on donations and gifts are included in the accounts at the same time as the gift/donation to which it relates

Page 8

Cornwall Family History Society Notes to the Accounts

Donated goods and services are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material.

The value of services provided by volunteers is not included within the accounts.

1.5 Resources expended

Liabilities are recognised where there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and includes the attributable value added tax which cannot be recovered.

Grants payable are charged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year-end are noted as a commitment, but not accrued as expenditure.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are the those costs required to support the charity in carrying out its activities and meeting its objects.

Governance costs include costs associated with meeting the constitutional and statutory requirements of the Charity, including the preparation and examination of the statutory accounts, the costs of trustee meetings and other costs linked to the strategic management of the Charity including the cost of any legal advice to trustees on governance or constitutional matters.

1.6 Tangible fixed assets and depreciation

All assets costing more than £??? are capitalised.

Tangible fixed assets are stated at cost less depreciation.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, which is reviewed annually. The rates used are as follows:-

Plant and machinery -20% straight line

Heritage assets - 0% held at cost due to retained value and the difficulty of obtaining a valuation Heritage assets comprise theblibrary and prize award cups

1.7 Taxation

The charity is exempt from corporation tax on its charitable activities.

1.8 Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Page 9

Cornwall Family History Society Notes to the Accounts

1.9 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.10 Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.11 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.12 Pension costs

The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.

1.13 Leases

Rentals under operating leases are charged to the statement of financial activities on a straight-line basis over the lease term.

1.14 Statement of cash flows

The charity is exempt from preparing a statement of cash flows on the grounds that it is a small charity

2 Company Status

The organisation is an unincorporated charity and has no share capital. The charity is incorporated in England.

The members of the charity are the trustees named on page 1.

Page 10

Cornwall Family History Society Notes to the Accounts

3 Statement of Financial Activities - prior year

Income
Income and endowments from:
Donations and legacies
Charitable activities
Investments
Expenditure
Expenditure on:
Charitable activities
Other gains/(losses)
Reconciliation of funds:
Total
Total
Net income/(expenditure) before
investment gains/(losses)
Net income/(expenditure)
Net movement in funds
Total funds brought forward
Total funds carried forward
Net gains/(losses) on investments		 Unrestricted
funds
2023
£
3,541
53,669
80
57,290
74,377
74,377
(17,087)
(3,595)
(20,682)
(20,682)
137,978
117,296		 Restricted
income
funds
2023
£
-
-
-
-
-
-
-
-
-
-
31,949
31,949		 Total
funds
2023
£
3,541
53,669
80
57,290
74,377
74,377
(17,087)
(3,595)
(20,682)
-
(20,682)
169,927
149,245

Page 11

Cornwall Family History Society Notes to the Accounts

4 Donations and Legacies

**4 ** Donations and Legacies
Unrestricted
funds		 Restricted
income
funds		 Total
funds		 Prior year
funds
2024 2023
£ £ £ £
Appeals and donations 1,141 - 1,141 1,563
Gift Aid tax reclaimed 1,604 - 1,604 1,976
2,745 - 2,745 3,539
**5 ** Incoming resources from charitable activities
Unrestricted
funds		 Restricted
income
funds		 Total
funds		 Prior year
funds
2024 2023
£ £ £ £
Subscriptions
United Kingdom 20,056 - 20,056 24,522
Outside Europe 10,729 - 10,729 14,182
Geneology
Receipts from meetings 270 - 270 440
Receipts from searches 2,269 - 2,269 2,028
Sales of publications 1,168 - 1,168 2,224
Sales of directory, census and
other items		 12,168 - 12,168 10,602
46,660 - 46,660 53,998
**6 ** Investment income
Unrestricted
funds		 Restricted
income
funds		 Total
funds		 Prior year
funds
2024 2023
£ £ £ £
Interest on cash deposits 158 - 158 80
158 - 158 80

Page 12

Cornwall Family History Society Notes to the Accounts

7 Expenditure on charitable activities

Direct costs
Subscriptions and research
Journal production costs
Travelling
Support costs
Wages and salaries
Pensions
Rent and rates
Insurance
Telephone and fax
IT expenses
Printing, postage and
stationery
Subscriptions
Sundry expenses
Advertising & Marketing
Bank charges
Total Support Costs
Governance Costs
Cost of trustee meetings
The audit or independent
examination of the charity's
accounts
Total Governance Costs
Total Charitable Expenditure		 Unrestricted
£
1,124
8,582
1,437
11,143
26,213
881
20,906
96
794
5,281
829
187
759
-
1,668
57,614
181
560
741
69,498		 Restricted
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2024
£
1,124
8,582
1,437
11,143
26,213
881
20,906
96
794
5,281
829
187
759
-
1,668
57,614
181
560
741
69,498		 Prior year
2023
£
1,219
12,864
1,317
15,400
24,931
772
21,642
96
705
5,579
1,030
176
1,707
60
1,828
58,526
186
595
781
74,707

8 Net income/ expenditure

Net income/expenditure is stated after charging:

Net income/expenditure is stated after charging:
2024 2023
£ £
Independent Examiners' remuneration 560 595

Page 13

Cornwall Family History Society Notes to the Accounts

9 Staff costs

The average monthly number of employees during the year was as follows:

Staff in charitable activities
Volunteers (nos of people involved excluding Trustees)
The aggregate payroll costs of these persons were as follows:
Wages and salaries
Social security
Pensions		 2024
Number
2
2024
£
26,213
-
881
27,094		 2023
Number
2
2023
£
24,931
-
772
25,703

No employee received emoluments in excess of £60,000 in either the current or the prior year.

10 Trustees' remuneration and expenses

Trustees received no remuneration or benefits in kind during the year (2023- £nil)

Expenses totalling £166.60 were paid to 1 Trustee (2023- £nil)

11 Tangible fixed assets

Cost
As at 1 July 2023
As at 30 June 2024
Depreciation
As at 1 July 2023
As at 30 June 2024
Net Book Value
As at 30 June 2024
As at 30 June 2023		 Heritage
assets
£
14,194
14,194
-
-
14,194
14,194		 Plant and
machinery
£
36,029
36,029
33,229
33,229
2,800
2,800		 Total
£
50,223
50,223
33,229
33,229
16,994
16,994

Page 14

Cornwall Family History Society Notes to the Accounts

12 Investments

Market value
As at 30 June 2023
As at 30 June 2024
Net book value
As at 30 June 2023
As at 30 June 2024
All investment assets were held in the UK
13 Stocks
Stock
14
Trade creditors
Accruals and deferred income
Revaluation of investments as at the period end.
Creditors: Amounts falling due within one year		 2024
£
1,676
1,676
2024
£
19
560
579		 Listed
investment
s
£
104,345
10,666
115,011
104,345
115,011
2023
£
1,676
1,676
2023
£
605
595
1,200

Page 15

Cornwall Family History Society Notes to the Accounts

15 Analysis of funds

Restricted Funds
Restricted fund 1
General Funds
Unrestricted funds
Designated funds
Document purchase fund
Total Unrestricted funds
Revaluation reserves:
Revaluation fund
Total Unrestricted funds
Total funds		 As at 1 July
2023
£
31,949
31,949
108,894
4,581
113,475
3,821
3,821
149,245		 Incoming
Resources
£
-
-
49,563
-
49,563
10,666
10,666
60,229		 Resources
Expended
£
-
-
(69,498)
-
(69,498)
-
-
(69,498)		 Transfers
£
-
-
-
-
-
-
-
-		 As at 30
June 2024
£
31,949
31,949
88,959
4,581
93,540
14,487
14,487
139,976

16 Net assets by fund

Tangible assets
Current assets
Creditors: Amounts falling
due within one year
Net Assets		 Unrestricted
funds
16,994
91,612
(579)
108,027		 Restricted
income funds
-
31,949
-
31,949		 Total funds
16,994
123,561
(579)
139,976		 Prior year
funds
16,994
133,451
(1,200)
149,245

Page 16

Cornwall Family History Society

Summarised Financial Statements for the period ending 30 June 2024

Statement of Financial
Activities		 Unrestricted
Funds
£		 Restricted
Funds
£
2024
Total
£		 2023
Total
£
Total income (Analysed below)
Expenditure (Analysed below)
Net movement in funds/Unrealised
Total funds brought forward
Total funds carried forward		 Losses 60,229
69,498
(9,269)
117,296
108,027		 -
-
0
31,949
31,949		 60,229
69,498
(9,269)
149,245
139,976		 54,025
74,707
(20,682)
169,927
149,245
Balance Sheet at 30th June 2023
Tangible Fixed Assets
Current Assets
Stock
1,676.00
Debtors & Accrued income
-
Bank, Cash and Investments
121,885.00
Creditors: amounts falling due within 1 year
Net current assets
Net assets
Capital and reserves
Unrestricted funds
Restricted funds		 2023
£		 2022
£
16,994.00
123,561.00
579.00
-
122,982.00		 1,676.00
-
131,775.00		 16,994.00
133,451.00
1,200.00
-
132,251.00
139,976.00 149,245.00
108,027.00
31,949.00		 117,296.00
31,949.00
139,976.00 149,245.00
Donations & Legacies
2,745
Subscriptions
30,785
Investment Income
10,824
Genealogy Activities
15,875
Total Incoming
60,229
Genealogy
Direct Costs
11,143
Share of Support Costs
56,225
Total Genealogy
67,368
Governance
Independent Examination
560
Board meeting costs
181
Share of Support Costs
1,389
Total Governance
2,130
Total Outgoing
69,498
Donations & Legacies
Subscriptions
Investment Income
Genealogy Activities
Total Genealogy
Total Governance

Page 17