2024-06-30-accounts

Epsom Symphony Orchestral Society Annual Report and Accounts for the Year ended 30[th] June 2024

TRUSTEES’ REPORT

The Charity is registered as “Epsom Symphony Orchestral Society” and its registration number is 288375.

Objectives, Administration and Management of the Charity

The objectives of the Charity are:

• i) To promote, improve, develop and maintain public education in, and appreciation of the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals;

• ii) To further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations.

Public Benefit

The trustees have paid due regard to the guidance issued by the Charity Commissioners on public benefit in deciding what activities the society shall undertake as detailed in the review of the year, particularly the guidance relating to the advancement of the arts.

Scope of report and accounts

This report and the accounts relate to the operations of this charity only.

Names of Trustees

Simon Davey (Chair) Sheila Staples (Vice Chair) Vivienne Freedman (Secretary) Jill Harris (Treasurer) Helen Anstis Sarah Holmes Maureen Paterson

Principal Address

13 Maultway Crescent, Camberley, Surrey GU15 1PN

REVIEW OF THE YEAR

The 2023/24 season of concerts was as follows:

14[th] October 2023

Hansel and Gretel Overture – Humperdinck Piano concerto No. 2 – Rachmaninov Symphony No. 4 - Tchaikovsky

Soloist: Bo Lyu

3[rd] December 2023

Children’s Overture – Quilter Turkish March from The Ruins of Athens – Beethoven Voices of Spring Waltzes – Johann Strauss II Sleeping Beauty Suite (excerpts) – Tchaikovsky German Dance “The Sleigh Ride” – Mozart Jazz Dances – Suite 2 – Matyas Seiber (arr Richards) Cinderella – arr Richards Christmas Eve Polonaise – Rimsky Korsakov Explosions Polka – Johann Strauss II Carol Fantasia – arr Richards William Tell March - Rossini

2[nd] March 2024

Overture Di Ballo – Sullivan Summer Evening – Delius Cello Concerto – Elgar Symphony No. 5 – Vaughan Williams

Soloist: Ben Tarlton

4[th] May 2024

Espana – Chabrier Carmen Fantasy for Saxophone – Bizet/Bourne The Three Cornered Hat – Falla Capriccio Espagnole – Rimsky Korsakov Bolero - Ravel

Soloist: Richard Scholfield

TREASURER’S REPORT

Many thanks to Bridget Merchant for examining the accounts again this year.

The first page of the accounts shows the Concert Account with a breakdown for each of our four concerts, together with the General Account which shows the income and expenditure for the year. The column on the right provides a comparison to 2022/23.

The second page is the Balance Sheet which provides information about the Orchestra’s bank accounts and reserves.

Concert Account

Income

• Ticket sales across the four concerts were excellent, particularly the Christmas and May concerts. This resulted in a £4948 increase in ticket sales compared to the previous year.

• We made a small £100 profit from programme sales.

• We applied for a grant from the Delius Trust for the performance of Summer Evening in March and received a generous grant of £750 from them.

Expenditure

• Conductor’s fees, professional fees and soloist fees remained the same as 2022/23.

• The May soloist, Richard Scholfield (saxophone) was funded from the Gwen Tomlinson Fund.

• The hire of the Playhouse increased slightly and the hire of the piano increased for the October concert.

• Music hire increased by over £1,000 due to the March and May programmes. The Committee was aware in advance that the music for these concerts was expensive, however, they did prove to be popular concerts.

• Printing costs for posters and leaflets totalled £720. Thanks to Simon, there were no printing costs 2022/23.

• There was some confusion with the Playhouse advertising charges which resulted in an overpayment in October and the December charge was waived.

• PRS fees are an ongoing issue. These used to be included in the Playhouse invoice but are now invoiced separately from PRS. The October 2023 concert should have been exempt but we were charged and we have been overcharged for Christmas 2023. At the end of the financial year, this had not been resolved and we had not been invoiced for March and May. We have not accrued for these due to the overpayment of PRS, which should cover the amount owed.

Overall, the Concert Account showed a small deficit of £854.04 compared to a deficit of £4,586.92 in 2022/23.

General Account

Income

• We received a £657 increase in bank interest due to the interest rate increase on our savings accounts.

• Gift Aid also increased due to a generous donation that we received from Darrell Davison which we were able to claim Gift Aid on (see Balance Sheet information below).

• The Donated Asset income for 2022/23 is the violin and bows that were donated by Shirley Breden. This is now shown on the Balance Sheet.

• Playing member and friends’ subscriptions were similar to the previous year.

Expenditure

• Making Music and Insurance membership increased as we had slipped back into the higher income bracket.

• Website development is the Making Music Platform resource that we have purchased which includes a new website as our old website needed a lot of updating. This will include a members’ area and will be up and running soon. This has been funded from the Margaret Oyston Memorial Fund.

• Rehearsal fees and hall hire have increased by £500.

Overall, we generated income of £2,312.21 for the year. This resulted in a surplus for the year of £1,458.17.

Balance Sheet

The Balance Sheet shows the Orchestra’s bank accounts, the allocated funds and reserves which now total £38,387.47.

We received a generous donation of £3,000 from Darrell Davison which was from the Arthur Davison concerts. This is now shown as a new allocated fund “The Arthur Davison Young Performers Fund”. Each year, one of our young soloists will receive a fee from this fund which will be decided on by the Trustees.

Together with the donated asset, at the end of 2023/24, the Orchestra’s total assets are £44,387.47.

Jill Harris Honorary Treasurer

E[￿rn Symphony Cthe5tral So(iety Profft & Stateme 1st Juty 2023 thwh 3thh June 2024 chr￿tmaS May Car)crt Totsl 2023R024 Total 202212023 Concert Ae¢ount R￿eiPts Tlcket Sales Programme S8188 ertdng Deli￿ TrLBI 3780 C#) 15242 3810.Crf) 145 YI 16930.00 tr24 96 119tr2 523 16 146.C 181 02 750. 750.00 Totsl Concort A¢xs)unt ReceirAB £4 841.(KS £4 705 52 £18 304.96 £12 505 18 Cone•rt knnt Co•t• Cenductor6 Fees Prof8861ono1 Fe Solo F¢e G￿n Tomlimon FUTr Hall Hlre 1￿ment HIM MU￿¢ Hir• Printing- Pc4ter8 & Lvlts Printlng- Progr8mm¢s Athertrding Tlcket CornmWon PRS F885 M18cellane¥ 2200 LJ 5979 tsj 1875 00 . 6000) 4479 65 252 Q) 15424 1575.(Kl 4¢)).￿) 1215 ( 1050.(X) 5970. 1750. 1159.25 113S.75 1092.iY¥ 1152 4539. Y26.50 137452 720 40 815 88 157.76 638 64 163 60 159 Ch) 331 ¢ 184.5 $67 115C#) 414 S1 159.Q) 152 65 18.9) 17337 1ALXI 624.75 1394.77 500 09 18458 4800 313.CQ 104 51 1058.51 702.50 4S$ 07 5750 194 49 9)3.42 19.5) 1950 Totsl Concert Acmunt Cc4ts £170 COr￿ert A¢wunt SUWSJW O•ts t720 97 £150 87 SQ22 854.04 458e92 2.2￿20 4222 10 513.cil i.eii $6 44.386 92 Gonoral p￿COUnt Roc•lpl• Bank Int•reBt Glft Akl Donated Net I￿. Al Self Help at Oonatwrd 100 Club Net Incoff 784.24 1799 99 127 72 943 78 5680 00 217.68 410.00 732.46 $45. Sub•¢rIp￿OftI F￿8￿9 PI8yLir# 35S.t)) 4975 (X) 34s.trj 4865 th) General A¢¢ount R•¢dFI• £9 191.6B £12 589.18 Co•t• o.oo 630Q 246 00 5100 Bank Account Charges Making Mu*c & Insuianc4 Speclal Events Web S¢(e Devalopment Margaret oy01t￿ Memoral Fund RehetBal Fe88 and Hall Hlrt 377 00 299.79 299.79 e442.47 5989.25 General Accwnt C¢¢ts £6 879.47 Nel OLher IncomwEyper £2 312.21 £6 245 91 Suiplu5for theY88r

Epsom Symphony Orchestral Soclety Balance Sheet As of 30th June 2024 30th J•Jne 2024 3fAh June 2023 ASSETS Vlo15n and thr•• Bows (Not• 11 Curr•nt AM•ts Cash at bank and In hand Bank A¢¢ounts £6.(MJO. £6.000.00 £6,380.52 £10,436 44 E21.510.51 £3,565.74 £10,291.8 £20.881.47 CAF- go Day A¢e•unt CAF- 1 Y•ar Account Potty Cu•h Tot1 Bank Acc)un¢• t38,387 47 £34.739.09 Total Cury•nt AM•ts £38,387.47 £34.739.09 TOTAL A88ET8 UIU7.47 £40.739.09 LIABILITIE8 and RESERVE8 30th Jun• 2024 30th Juno 2023 100% Club Prlz• Fund £0.00 £10.1)0 CAPITAL AND RESERVE8 G•n•r•l R•••rv•• 30th Jun• 2024 Trnnsf•rs 31Xh Jun• 2023 £33.384.28 £ 1.458.17 £31.926.11 G•n•rnl Fund• Allo￿￿￿ FurKI• G￿n TomlIn￿n M•morlal F￿d M•rgar•t Oy•ton M•morl•l Fund Arthur D4vl•on Young P•rfOrn￿ Fund Total Ros•r¥e Funds £8,302 98 4 5(M).00 £1,700 21 -£ 299.79 £3.000 C £11,003.19 £8,8tr2.98 £2,CKvJ. £8.802.98 ESOS N•t R•Mrv•8 £44387.47 £40,739.09 Nt)t4 I: Don•tsd vlolln and thrw bow• l•ft ** a a¢y to th• or¢h••tr•. Val￿tIon Is our b•# ••tlmt• of th• n•t rnallMbl• ￿lu• ¢)n futur• Ml• C•rtlll•d that th• •l)ov• Acoount• •gr•• T*llh th• docum•nts and books prn••nt•d to m MERCHANT, FCA CTA. HONOPARY AUOITOR ILtL..k...k¥ii.Th............... S- HONORARY TREASURER

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombers of Epsom Symphony Orthestral Society On accounts for the year ended 301h June 2024 Charlty no (If any) 288375 S•t on pag•s I report to the trustees on my examination of the accounts of the above charity ('the Trusf) for ttrE year ended 3010612024. Responslbilltlos and As the charty trustees of the Trust, you are responsibb8 for the pr8paration basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examinats'on of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have foll0v￿￿ the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. I have completed my examination. I confim that no material matters have Come to my attention (other than that disclosed below ') in connection with the examination which give8 me cause to believe that in, any material respect.. accounting record8 were not kept in acwdance with section 130 of the Ad or the accounts do not accord with the accounting records Independent examlnerfs statement I have no concems and have come across no other matters in connection with the examination to vthi¢h attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delet8 th8 in the br8ckets rf they do not apply. Slgned: Dats: io1z4. Name: Bridget Merchant Relevant professional qualrfication{s) or body (rf any): FCA CTA Address: 28 Denham Road Epsom Surrey Kf17 3AA IER October 2018

Section B Disclosure Only complete rf the examiner needs to highlight matters of Gon￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef details of any items that the examiner wishes to disclose. IER October 2018