COLLINGBOURNE DUCIS VILLAGE HALL TRUST
Registered Charity No 288354
FINANCIAL STATEMENTS
YEAR TO 30TH JUNE 2022
COLLINGBOURNE DUCIS VILLAGE HALL TRUST
REGISTERED CHARITY 288354
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30[TH] JUNE 2022
TRUSTEES
Mrs L R Rogers Watton Lane Retired Bridport Lucy Gomes Bourne Rise Collingbourne Ducis
Mr J Price Highfield House Retired Collingbourne Ducis Mr D Paterson Foxglove Cottage Retired Collingbourne Ducis
The above Trustees acted throughout the year.
OBJECTS
The objects of the Trust are to operate the “Collingbourne Ducis Community Centre” within the terms of the Trust Deed dated 12th March 1983 and section 46 of the Charities Act 1960 for the benefit of the inhabitants of the parish of Collingbourne Ducis for meetings, lectures, classes, recreation and leisure, to improve the condition of life of such inhabitants
POLICIES
Grants: The Trust does not make grants but at its discretion supports local organisations using the Hall within the the spirit of its objects.
Risk: The Trustees regularly assess the risks that the charity is exposed to and take appropriate action to minimise and manage such risks.
Investments: £25,000 is invested in a three year fixed term Scottish Widows Deposit Account
Reserves: The policy is to retain free reserves equivalent to at least six months' running costs. Allowing for the £25,000 loan liability this level of free reserve was comfortably achieved by the year end.
ACTIVITIES AND GENERAL COMMENT
This year has been one of recovery. The changes in Covid regulations allowed regular groups hiring the Hall to re-start, the majority have done so. Casual hiring is also slowly returning. “Special events” including the Platinum Jubilee helped re-focus the Hall as the community hub. The finances of the Hall have remained on the positive side. We have continued to invest in maintenance and improvements. However, we have been unable to embark on our major building programme.
For and on behalf of the Trustees
D Paterson, Chairman
Collingbourne Ducis Village Hall DATE : 16/10/2022
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COLLINGBOURNE DUCIS VILLAGE HALL TRUST STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR TO 30TH JUNE 2022
INCOME AND EXPENDITURE
| Note INCOME 2 Hall Lettings Activities for raising funds (draw gross) 3 Investment income, interest receivable 4 EXPENDITURE Costs in furtherance of charity's objectives Major improvements and equipment Telephone Cleaning Licensing, WVHA membership Advertising/Training Depreciation 5 Mngt. & admin. of the charity, finance costs 3 Interest PWB 6 Sinking fund 6 Total Resources expended Net incoming/(outgoing) resources Unrealised gain (Standard Life share value) 6 Realised gain (PBS interest maturity) 6 Total gain or loss Net Movement in Funds 7 Gains (losses) on Investments Grants, donations & legacies Balance 30 June 2022 Energy: Electricity & heating oil Balance 1 July 2021 Repairs, maintenance, servicing contracts, decs Costs in generating funds Water supply & sewage, Waste collection, Activities in furtherance of charity's objectives Insurance |
Unrestrictd General £ |
Unrestrictd Designated £ |
Restricted £ |
Total 21/22 £ |
Total 20/21 £ |
|---|---|---|---|---|---|
| 4,493 22,601 |
4,493 22,601 1,218 108 |
0 0 0 0 |
|||
| 1,218 | |||||
| 108 | |||||
| 28,420 | 0 | 0 | 28,420 | 0 | |
| 1,082 1,544 6,420 8,993 384 3,406 5,473 140 0 2,022 |
1,082 1,544 6,420 8,993 384 3,406 5,473 140 0 2,022 |
0 0 0 0 0 0 0 0 0 0 |
|||
| 29,464 | 0 | 0 | 29,464 | 0 | |
| 540 2,656 0 |
0 0 0 |
||||
| 540 | |||||
| 2,656 0 |
|||||
| 3,196 | 0 | 0 | 3,196 | 0 | |
| 32,660 | 0 | 0 | 32,660 | 0 | |
| -4,240 | 0 | 0 | -4,240 | 0 | |
| 526 | 526 0 |
0 0 |
|||
| 526 | 0 | 0 | 526 | 0 | |
| -3,714 0 |
0 1,006 |
0 0 |
-3,714 119,945 |
||
| -3,714 | 1,006 | 0 | 116,231 |
(the notes on pages 5 and 6 form part of these accounts)
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COLLINGBOURNE DUCIS VILLAGE HALL TRUST
BALANCE SHEET AS AT 30TH JUNE 2022
| Note Fixed Assets Tangible Assets Current Assets Debtors & prepayments Cash & Bank Balances 7 Current Liabilities Creditors sums falling due within 1 yr Net Current Assets Creditors Amounts falling due after more than one year Funds Restricted: Hall Capital Fund Tennis Court Fund Grants Unrestricted: Designated repair and maintenance fund Grants/Donations General Fund Creditors and Accruals - 3 mnths interest liable (PWL Board) Designated building loan repayment fund BALANCE (Fixed assets plus net current assets minus liabilities) Investments (Standard Life Shares) |
2022 £ |
2021 £ |
|
|---|---|---|---|
| 83,501 526 |
0 0 |
||
| 84,027 | 0 | ||
| 0 72,991 |
0 0 |
||
| 72,991 | 0 | ||
| 0 664 |
0 664 |
||
| 664 | 664 | ||
| 72,327 25,000 131,355 |
-664 25,000 -25,664 |
||
| 8,993 - 0 0 |
0 0 0 |
||
| 6,000 | 6,000 | ||
| 25,000 | 25,000 | ||
| 4,493 104,855 |
0 0 |
||
| 131,355 | 31,000 |
Chairman
Hon Treasurer
D.PATERSON D.CUMMINGS
(the notes on pages 5 and 6 form part of these accounts)
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COLLINGBOURNE DUCIS VILLAGE HALL TRUST
NOTES TO THE ACCOUNTS
1. Accounting Policies
(i) The Trustees are required by law to keep proper books of account relating to the Trust and prepare consecutive statements of account. In preparing these accounts they are required to select appropriate accounting policies and apply them consistently, to follow the Charity Commission and accounting profession’s recommendations with regard to form and content and to prepare the accounts on a going concern basis if that is appropriate and in accordance with the SORP Accounting and Reporting by Charities issued by the Accounting Standards Board.
(ii) The accounts are prepared under the historical cost convention with the exception of the assurance policy held at surrender value.
(iii) The accounts reflect the transactions of the Collingbourne Ducis Village Hall Trust established in March 1983 as a registered charity to operate the village hall also known as the “Collingbourne Ducis Community Centre”. On 12th March 1990 by order of the Charity Commissioners the land and buildings of the Trust were vested in the Official custodian for Charities to be held in trust for the charity.
(iv) Fixed Assets are shown at cost and depreciated over their expected useful lives by equal annual instalments with the exception of the freehold land which is shown at cost.
2 Restricted Income
3. Activities for generating funds
| 3. Activities for generating funds | ||
|---|---|---|
| The monthly Draw was suspended due to Covid, but has been restarted from July 1st | ||
| The small lottery licence is renewed in December at a cost of £20 | 2022 | 2021 |
| Surplus | Surplus | |
| 678 | 0 |
4. Interest receivable
Since April 2017 £25,000 is invested in a Deposit Scottish Widows account to re pay PWB Loan in 2024 0.10% interest is payable annually
5. Tangible Assets and Depreciation
| 5. Tangible Assets and Depreciation | |||
|---|---|---|---|
| Additional building works Balance before depreciation Less Depreciation Net Book Value 30 June 22 Balance 1 July 21 Original value Life for depn purposes |
Freehold Land £ 5,000 |
Freehold Tennis Furniture & Total Buildings Court Equipment £ £ £ 71,529 1 0 76,530 8,993 0 0 8,993 |
|
| 5,000 0 |
80,522 1 2,022 0 |
0 85,523 0 2,022 |
|
| 5,000 5,000 Infinite |
78,500 1 101,119 12,718 50 years 10 years |
0 83,501 16,100 10 years |
6 Long term loan, sinking fund, gains on investments
The Trust has a fixed long term unsecured £25,000 loan from the the Public Works Loans Board, at fixed 10.625 p.a.% interest. It is repayable in full on 30th September 2024.
The Trust has 329 Standard Life Aberdenn shares from demutualisation of Standard Life; value 30th June 2022 £526. (30/6/2021 = £892) The movement in these produced an unrealised loss of £366. £2.71 a share at June 30th.2022
| produced an unrealised loss of £366. £2.71 a share at June 30th.2022 | |
|---|---|
| Std Life share price 30th june 7. Bank Balances Lloyds Bank as at 30th June Scottish Widows Total |
2022 2021 526 0 2022 2021 47,616 49,835 25,375 25,375 |
| 72,991 75,210 |
8. Insurance
Insurance is now paid monthly
£88.88per month. From May 1st 2022 it is £96.93
REPORT OF THE INDEPENDENT EXAMINER
Respective Responsibilities of Trustees and Examiner
As Charity Trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) b of the Act, whether particular matters have come to my attention
Basis of the Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiners Statement
In connection with my examination of the accounts of the Collingbourne Ducis Village Hall Trust for the year to 30th June 2022 no matter has come to my attention:
(i) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
- (ii) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.
Emma Scott Independent Examiner Ascot House Wilsford Pewsey Wilts SN9 6HB
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