## **COLLINGBOURNE DUCIS VILLAGE HALL TRUST**
Registered Charity No 288354
## **FINANCIAL STATEMENTS**
**YEAR TO 30TH JUNE 2022**
**COLLINGBOURNE DUCIS VILLAGE HALL TRUST**
## **REGISTERED CHARITY 288354**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30[TH] JUNE 2022**
## **TRUSTEES**
Mrs L R Rogers Watton Lane Retired Bridport Lucy Gomes Bourne Rise Collingbourne Ducis
Mr J Price Highfield House Retired Collingbourne Ducis Mr D Paterson Foxglove Cottage Retired Collingbourne Ducis
The above Trustees acted throughout the year.
## **OBJECTS**
The objects of the Trust are to operate the “Collingbourne Ducis Community Centre” within the terms of the Trust Deed dated 12th March 1983 and section 46 of the Charities Act 1960 for the benefit of the inhabitants of the parish of Collingbourne Ducis for meetings, lectures, classes, recreation and leisure, to improve the condition of life of such inhabitants
## **POLICIES**
**Grants:** The Trust does not make grants but at its discretion supports local organisations using the Hall within the the spirit of its objects.
**Risk:** The Trustees regularly assess the risks that the charity is exposed to and take appropriate action to minimise and manage such risks.
**Investments:** £25,000 is invested in a three year fixed term Scottish Widows Deposit Account
**Reserves:** The policy is to retain free reserves equivalent to at least six months' running costs. Allowing for the £25,000 loan liability this level of free reserve was comfortably achieved by the year end.
## **ACTIVITIES AND GENERAL COMMENT**
This year has been one of recovery. The changes in Covid regulations allowed regular groups hiring the Hall to re-start, the majority have done so. Casual hiring is also slowly returning. “Special events” including the Platinum Jubilee helped re-focus the Hall as the community hub. The finances of the Hall have remained on the positive side. We have continued to invest in maintenance and improvements. However, we have been unable to embark on our major building programme.
## **For and on behalf of the Trustees**
## **D Paterson, Chairman**
Collingbourne Ducis Village Hall DATE : 16/10/2022
**2**
**COLLINGBOURNE DUCIS VILLAGE HALL TRUST STATEMENT OF FINANCIAL ACTIVITIES**
**FOR THE YEAR TO 30TH JUNE 2022**
## **INCOME AND EXPENDITURE**
|**Note**
**INCOME**
2
Hall Lettings
Activities for raising funds (draw gross)
3
Investment income, interest receivable
4
**EXPENDITURE**
**Costs in furtherance of charity's objectives**
Major improvements and equipment
Telephone
Cleaning
Licensing, WVHA membership
Advertising/Training
Depreciation
5
**Mngt. & admin. of the charity, finance costs**
3
Interest PWB
6
Sinking fund
6
**Total Resources expended**
**Net incoming/(outgoing) resources**
Unrealised gain (Standard Life share value)
6
Realised gain (PBS interest maturity)
6
**Total gain or loss**
**Net Movement in Funds**
7
**Gains (losses) on Investments**
Grants, donations & legacies
**Balance 30 June 2022**
Energy: Electricity & heating oil
**Balance 1 July 2021**
Repairs, maintenance, servicing contracts, decs
Costs in generating funds
Water supply & sewage, Waste collection,
**Activities in furtherance of charity's objectives**
Insurance|**Unrestrictd**
**General**
£|**Unrestrictd**
**Designated**
£|**Restricted**
£|**Total 21/22**
**£**|**Total 20/21**
**£**|
|---|---|---|---|---|---|
||4,493
22,601|||4,493
22,601
1,218
108|0
0
0
0|
||1,218|||||
||108|||||
||**28,420**|**0**|**0**|**28,420**|**0**|
||1,082
1,544
6,420
8,993
384
3,406
5,473
140
0
2,022|||1,082
1,544
6,420
8,993
384
3,406
5,473
140
0
2,022|0
0
0
0
0
0
0
0
0
0|
||**29,464**|**0**|**0**|**29,464**|**0**|
|||||540
2,656
0|0
0
0|
||540|||||
||2,656
0|||||
||**3,196**|**0**|**0**|**3,196**|**0**|
|||||||
||**32,660**|**0**|**0**|**32,660**|**0**|
|||||||
||**-4,240**|**0**|**0**|**-4,240**|**0**|
||526|||526
0|0
0|
|||||||
||**526**|**0**|**0**|**526**|**0**|
||**-3,714**
0|**0**
1,006|**0**
0|**-3,714**
119,945||
||**-3,714**|**1,006**|**0**|**116,231**||
(the notes on pages 5 and 6 form part of these accounts)
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**COLLINGBOURNE DUCIS VILLAGE HALL TRUST**
## **BALANCE SHEET AS AT 30TH JUNE 2022**
|**Note**
**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors & prepayments
Cash & Bank Balances
7
**Current Liabilities**
Creditors sums falling due within 1 yr
**Net Current Assets**
**Creditors**
Amounts falling due after
more than one year
**Funds**
**Restricted:**
Hall Capital Fund
Tennis Court Fund
Grants
**Unrestricted:**
Designated repair and maintenance fund
Grants/Donations
General Fund
Creditors and Accruals - 3 mnths interest liable (PWL Board)
Designated building loan repayment fund
**BALANCE (Fixed assets plus net current assets minus liabilities)**
Investments (Standard Life Shares)||**2022**
£|**2021**
£|
|---|---|---|---|
|||83,501
526|0
0|
|||||
|||||
|||**84,027**|**0**|
|||0
72,991|0
0|
|||**72,991**|**0**|
|||0
664|0
664|
|||**664**|**664**|
||**72,327**
25,000
**131,355**||**-664**
25,000
**-25,664**|
||8,993
-
0
0||0
0
0|
||6,000||6,000|
||25,000||25,000|
||4,493
104,855||0
0|
||**131,355**||**31,000**|
**Chairman**
**Hon Treasurer**
## **D.PATERSON D.CUMMINGS**
(the notes on pages 5 and 6 form part of these accounts)
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**COLLINGBOURNE DUCIS VILLAGE HALL TRUST**
## **NOTES TO THE ACCOUNTS**
## **1. Accounting Policies**
(i) The Trustees are required by law to keep proper books of account relating to the Trust and prepare consecutive statements of account. In preparing these accounts they are required to select appropriate accounting policies and apply them consistently, to follow the Charity Commission and accounting profession’s recommendations with regard to form and content and to prepare the accounts on a going concern basis if that is appropriate and in accordance with the SORP Accounting and Reporting by Charities issued by the Accounting Standards Board.
(ii) The accounts are prepared under the historical cost convention with the exception of the assurance policy held at surrender value.
(iii) The accounts reflect the transactions of the Collingbourne Ducis Village Hall Trust established in March 1983 as a registered charity to operate the village hall also known as the “Collingbourne Ducis Community Centre”. On 12th March 1990 by order of the Charity Commissioners the land and buildings of the Trust were vested in the Official custodian for Charities to be held in trust for the charity.
(iv) Fixed Assets are shown at cost and depreciated over their expected useful lives by equal annual instalments with the exception of the freehold land which is shown at cost.
## **2 Restricted Income**
## **3. Activities for generating funds**
|**3. Activities for generating funds**|||
|---|---|---|
|The monthly Draw was suspended due to Covid, but has been restarted from July 1st|||
|The small lottery licence is renewed in December at a cost of £20|**2022**|**2021**|
||**Surplus**|**Surplus**|
||678|0|
## **4. Interest receivable**
Since April 2017 £25,000 is invested in a Deposit Scottish Widows account to re pay PWB Loan in 2024 0.10% interest is payable annually
## **5. Tangible Assets and Depreciation**
|**5. Tangible Assets and Depreciation**||||
|---|---|---|---|
|Additional building works
Balance before depreciation
Less Depreciation
Net Book Value 30 June 22
Balance 1 July 21
Original value
Life for depn purposes|Freehold
Land
£
**5,000**
|Freehold
Tennis
Furniture &
Total
Buildings
Court
Equipment
£
£
£
**71,529**
**1**
**0**
**76,530**
8,993
0
0
8,993||
||5,000
0|80,522
1
2,022
0|0
85,523
0
2,022|
||**5,000**
5,000
Infinite|**78,500**
**1**
101,119
12,718
50 years
10 years|**0**
**83,501**
16,100
10 years|
## **6 Long term loan, sinking fund, gains on investments**
The Trust has a fixed long term unsecured £25,000 loan from the the Public Works Loans Board, at fixed 10.625 p.a.% interest. It is repayable in full on 30th September 2024.
The Trust has 329 Standard Life Aberdenn shares from demutualisation of Standard Life; value 30th June 2022 £526. (30/6/2021 = £892) The movement in these produced an unrealised loss of £366. £2.71 a share at June 30th.2022
|produced an unrealised loss of £366. £2.71 a share at June 30th.2022||
|---|---|
|Std Life share price 30th june
**7. Bank Balances**
Lloyds Bank as at 30th June
Scottish Widows
Total|**2022**
**2021**
526
0
**2022**
**2021**
47,616
49,835
25,375
25,375|
||**72,991**
**75,210**|
## **8. Insurance**
Insurance is now paid monthly
£88.88per month. From May 1st 2022 it is £96.93
## **REPORT OF THE INDEPENDENT EXAMINER**
## **Respective Responsibilities of Trustees and Examiner**
As Charity Trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7) b of the Act, whether particular matters have come to my attention
## **Basis of the Independent Examiner’s Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiners Statement**
In connection with my examination of the accounts of the Collingbourne Ducis Village Hall Trust for the year to 30th June 2022 no matter has come to my attention:
(i) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
- (ii) to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.
Emma Scott Independent Examiner Ascot House Wilsford Pewsey Wilts SN9 6HB
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