REGISTERED CHARITY NUMBER: 288262
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2024 for
The Lord Mayor of Bristol's Christmas Appeal For Children
Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
The Lord Mayor of Bristol's Christmas Appeal For Children
Contents of the Financial Statements for the Year Ended 30 June 2024
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 8 |
| Detailled Statement of Financial Activities | 9 |
The Lord Mayor of Bristol's Christmas Appeal For Children
Report of the Trustees for the Year Ended 30 June 2024
The Trustees present their report with the financial statements of the charity for the year ended 30 June 2024. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) '"Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number
288262
Principal address
5 West Leaze Place Bradley Stoke Bristol BS32 8AF
Trustees
JH Simmonds Banking executive T Stringer Company director LJ Mitchell Retired
Independent examiner
Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Organisational structure
The charity was under the trusteeship of JH Simmonds, T Stringer and LJ Mitchell.
Risk management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The policy of the charity is to assist in the relief of proverty for disadvantaged children living within the Bristol City Boundary during the Christmas season. The charity also aims to raise sufficient funds to issue food, clothes and toy vouchers just prior to Christmas to circa 1,650 identified disadvantaged children.
Significant activities
The main activities used by the charity to raise funds are appeal letters, donations, street collection and fund raising events. In addition the charity maintains its reserves to meet its future obligations.
Page 1
The Lord Mayor of Bristol's Christmas Appeal For Children
Report of the Trustees for the Year Ended 30 June 2024
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Trustees have focused their continued efforts on endeavouring to maintain the level of donations and funds raised to support charitable aims.
The charity reported the following results in the year.
| 2024 | 2023 | |
|---|---|---|
| (Deficit)/Surplus | (53,628) | 40,255 |
The raising of sufficient funds to meet its necessary expenditure remains a challenge year on year. We have, however, continued to benefit in the year from extremely generous and significant donations. Without this generosity we would not be able to provide the level of charitable activity that we have managed to achieve on an ongoing basis. The Trustees and Committee for The Lord Mayor of Bristol's Christmas Appeal for Children continue to endeavour to find new sources of revenue to meets its commitments.
Fund raising activities have been a challenge this year, with the Gala Dinner at one stage looking like it was going to be possibly cancelled, however the committee and team rallied to ensure the event went ahead, although the profit of £407 was hugely down from previous years. The charity have learned from this experience and are implementing new ideas and initiatives for the Gala Dinner and other new fundraising events for the forthcoming year which are already starting to show increased revenue.
Investment performance
The charity only invests money with UK banks and seeks to obtain the best rate of return for the least financial risk.
FINANCIAL REVIEW
Reserves policy
It should also be noted that the charity are looking to reduce the reserves held to a more appropriate level and this is also illustrated in the annual results. The charity has achieved this primarily by increasing the charity donations from a target of £66,000 to £82,500 which ultimately means increased benefit to the children the charity aims to support.
FUNDS HELD AS CUSTODIAN FOR OTHERS
No funds are held as a custodian to any third party.
Approved by order of the board of trustees and signed on its behalf by:
JH Simmonds Trustee
Date
18 Dec 2024
Page 2
Independent Examiner's Report to the Trustees of The Lord Mayor of Bristol's Christmas Appeal For Children
I report on the accounts for the year ended 30 June 2024, which are set out on the pages four to eight.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements on the Charities Act 2011 ("the Act").
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ("the Act"). In carrying out my examination I have followed the Directions givent by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of the Act; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following Directions of the Charity Commission, I have found no matters that require drawing to your attention.
Chris Ford
Christopher Barry Ford FCA Chartered Accountant Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
18 Dec 2024
Page 3
The Lord Mayor of Bristol's Christmas Appeal For Children
Statement of Financial Activities for the Year Ended 30 June 2024
| Notes INCOMING RESOURCES Voluntary income Activities for generating funds 2 Total incoming resources RESOURCES EXPENDED Charitable activities Poverty relief NET (OUTGOING)/INCOMING RESOURCES RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD Incoming resources generated from funds |
2024 Unrestricted funds £ 50,800 8,722 59,522 113,150 (53,628) 201,358 147,730 |
2023 Total funds £ 46,792 17,541 64,333 24,078 40,255 161,103 201,358 |
|---|---|---|
The notes form part of these financial statements Page 4
The Lord Mayor of Bristol's Christmas Appeal For Children
Balance Sheet At 30 June 2024
| Notes CURRENT ASSETS Cash at bank Debtors CREDITORS Amounts falling due within one year 4 NET CURRENT ASSETS NET ASSETS FUNDS 5 Unrestricted funds TOTAL ASSETS LESS CURRENT LIABILITIES |
2024 Unrestricted funds £ 148,876 - (1,146) 147,730 147,730 147,730 147,730 147,730 |
2023 Total funds £ 202,462 - (1,104) 201,358 201,358 201,358 201,358 201,358 |
|---|---|---|
The financial statements were approved by the Board of Trustees and were signed on its behalf by:
JH Simmonds Trustee
T Stringer Trustee
LJ Mitchell Trustee 18 Dec 2024
Date:
The notes form part of these financial statements Page 5
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements for the Year Ended 30 June 2024
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Stataement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular restricted purposes within the obects of the charity. Restriction arise when specified by the donot or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. ACTIVITIES FOR GENERATING FUNDS
| Clifton Rotary Collection Gala dinner (net) Forum for the built environment Bank interest Santa's sleigh |
2024 £ - 407 6,123 12 1,133 8,722 |
2023 £ - 13,676 - - 2,396 17,541 |
|---|---|---|
3. TRUSTEES' REMUNERATION AND BENEFITS
There are no trustees' remuneration or other benefits for the year ended 30 June 2024 nor for the year ended 30 June 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 June 2024 nor for the year ended 30 June 2023.
Page 6
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements - continued for the Year Ended 30 June 2024
4. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accruals Deferred income MOVEMENT OF FUNDS At 1 July 2023 £ Unrestricted funds General fund 201,358 TOTAL FUNDS 201,358 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 59,522 TOTAL FUNDS 59,522 Comparatives for movement in funds At 1 July 2022 £ Unrestricted funds General fund 161,103 TOTAL FUNDS 161,103 |
202 £ 1,146 - 1,146 Net movement in funds £ (53,628) (53,628) Resources expended £ (113,150) (113,150) Net movement in funds £ 40,255 40,255 |
2023 £ 1,104 - 1,104 At 30 June 2024 £ 147,730 147,730 Movement in funds £ (53,628) (53,628) At 30 June 2023 £ 201,358 201,358 |
|---|---|---|
5. MOVEMENT OF FUNDS
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 64,333 64,333 |
Resources expended £ (24,078) (24,078) |
Movement in funds £ 40,255 40,255 |
|---|---|---|---|
Page 7
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements - continued for the Year Ended 30 June 2024
5. MOVEMENT IN FUNDS - continued
A current 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund |
At 1 July 2022 £ 161,103 161,103 |
Net movement in funds £ (13,373) (13,373) |
At 30 June 2024 £ 147,730 147,730 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund |
Incoming resources £ 123,855 123,855 |
Resources expended £ (137,228) (137,228) |
Movemen t in funds £ (13,373) (13,373) |
|---|---|---|---|
Page 8
The Lord Mayor of Bristol's Christmas Appeal For Children
Detailed Statement of Financial Activities for the Year Ended 30 June 2024
| INCOMING RESOURCES Voluntary income Donations The Spielman Charity Trust Bristol Port Company Barratt Homes John Lewis Carol concert Grant income Bristol Round Table Bristol Masonic Charities DJM Coaching Burges Salmon Rotary Club Activities for generating funds Clifton Rotary Collection Gala dinner (net) Forum for the built environment Bank interest Santa's sleigh Street, supermarket & bucket collections Total incoming resources RESOURCES EXPENDED Charitable activities Food/Clothing/Toy vouchers Support costs Management Insurance Advertising Website Sundries Finance Post and stationery Accountancy TOTAL RESOURCES EXPENDED Net income/(expenditure) |
2024 £ 8,114 - 17,333 3,790 2,000 4,897 1,531 5,500 5,000 600 750 1,285 50,800 - 407 6,123 12 1,133 1,047 8,722 59,522 110,160 110,160 450 180 - 663 551 1,146 2,990 113,150 (53,628) |
2023 £ 5,857 10,000 17,333 - - 4,502 - - 5,000 2,600 750 750 46,792 - 13,676 - - 2,396 1,469 17,541 64,333 19,120 19,120 395 1,200 1,743 - 516 1,104 4,958 24,078 40,255 |
|---|---|---|
This page does not form part of the statutory financial statements Page 9
Issuer
Issuer Raymarsh Ford Document generated Thu, 5th Dec 2024 8:38:28 GMT Document fingerprint 1e9a52b114420860ace7df36d3dc4174
Parties involved with this document
Document processed Party + Fingerprint Fri, 13th Dec 2024 15:44:11 GMT Mr Timothy Stringer - Signer (9c3d11baf703cc650634be8483e6852c) Wed, 18th Dec 2024 10:35:39 GMT Mrs Leigh Jane Mitchell - Signer (c45044a74c9b11e7882afa097d45a14b) Wed, 18th Dec 2024 14:37:34 GMT Mrs Joy Hazel Simmonds - Signer (2c5a92239a616de51d5d60aad61bfdd7) Wed, 18th Dec 2024 14:40:41 GMT Chris Ford - Signer (b0735827cd422e7669ef94e5ba40af62) Audit history log Date Action Thu, 5th Dec 2024 8:38:28 GMT Envelope generated with fingerprint aa9eee7d8f65e90e8828d2b5a44272f435.176.231.177 Thu, 5th Dec 2024 8:38:28 GMT Document generated with fingerprint 1e9a52b114420860ace7df36d3dc4174.35.176.231.177 Thu, 5th Dec 2024 8:38:28 GMT Mr Timothy Stringer has been assigned to this envelope.35.176.231.177 Thu, 5th Dec 2024 8:38:28 GMT Mrs Leigh Jane Mitchell has been assigned to this envelope.35.176.231.177 Thu, 5th Dec 2024 8:38:28 GMT Mrs Joy Hazel Simmonds has been assigned to this envelope.35.176.231.177 Thu, 5th Dec 2024 8:38:28 GMT Chris Ford has been assigned to this envelope.35.176.231.177 Thu, 5th Dec 2024 8:38:34 GMT Envelope generated Thu, 5th Dec 2024 8:38:34 GMT Sent the envelope to Mr Timothy Stringer for signing Thu, 5th Dec 2024 8:38:34 GMT Document emailed to party email3.8.16.24 Fri, 13th Dec 2024 8:53:36 GMT Sent Mr Timothy Stringer a reminder to sign the document.35.176.231.177 Fri, 13th Dec 2024 15:37:00 GMT Mr Timothy Stringer viewed the envelope86.1.187.201 Fri, 13th Dec 2024 15:44:11 GMT Mr Timothy Stringer signed the envelope86.1.187.201 Fri, 13th Dec 2024 15:44:12 GMT Sent the envelope to Mrs Leigh Jane Mitchell for signing86.1.187.201 Fri, 13th Dec 2024 15:44:12 GMT Document emailed to party email35.179.12.38 Fri, 13th Dec 2024 15:44:12 GMT Mr Timothy Stringer viewed the envelope86.1.187.201
Wed, 18th Dec 2024 10:18:47 GMT Wed, 18th Dec 2024 10:35:39 GMT Wed, 18th Dec 2024 10:35:39 GMT Wed, 18th Dec 2024 10:35:39 GMT Wed, 18th Dec 2024 10:35:40 GMT Wed, 18th Dec 2024 14:36:39 GMT Wed, 18th Dec 2024 14:37:35 GMT Wed, 18th Dec 2024 14:37:35 GMT Wed, 18th Dec 2024 14:37:35 GMT Wed, 18th Dec 2024 14:37:35 GMT Wed, 18th Dec 2024 14:40:19 GMT Wed, 18th Dec 2024 14:40:41 GMT Wed, 18th Dec 2024 14:40:41 GMT Wed, 18th Dec 2024 14:40:42 GMT
Mrs Leigh Jane Mitchell viewed the envelope86.180.41.241 Mrs Leigh Jane Mitchell signed the envelope86.180.41.241 Sent the envelope to Mrs Joy Hazel Simmonds for signing86.180.41.241 Document emailed to party email3.10.107.122 Mrs Leigh Jane Mitchell viewed the envelope86.180.41.241 Mrs Joy Hazel Simmonds viewed the envelope176.249.218.110 Mrs Joy Hazel Simmonds signed the envelope176.249.218.110 Sent the envelope to Chris Ford for signing176.249.218.110 Document emailed to party email3.8.188.216 Mrs Joy Hazel Simmonds viewed the envelope176.249.218.110 Chris Ford viewed the envelope89.40.212.189 Chris Ford signed the envelope89.40.212.189 This envelope has been signed by all parties89.40.212.189 Chris Ford viewed the envelope89.40.212.189