REGISTERED CHARITY NUMBER: 288262
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2021 for
The Lord Mayor of Bristol's Christmas Appeal For Children
Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
The Lord Mayor of Bristol's Christmas Appeal For Children
Contents of the Financial Statements for the Year Ended 30 June 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 8 |
| Detailled Statement of Financial Activities | 9 |
The Lord Mayor of Bristol's Christmas Appeal For Children
Report of the Trustees for the Year Ended 30 June 2021
The Trustees present their report with the financial statements of the charity for the year ended 30 June 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) '"Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number
288262
Principal address
3 Park Crescent Frenchay Bristol BS16 1PD
Trustees
BN Simmonds Retired D Powell Retired
Independent examiner
Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Organisational structure
The charity is under the trusteeship of Mr Bruce Simmonds and Mr David Powell.
Risk management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The policy of the charity is to assist in the relief of proverty for disadvantaged children living within the Bristol City Boundary during the Christmas season. The charity also aims to raise sufficient funds to issue food, clothes and toy vouchers just prior to Christmas to circa 1,650 identified disadvantaged children.
Significant activities
The main activities used by the charity to raise funds are appeal letters, donations, street collection and fund raising events. In addition the charity maintains its reserves to meet its future obligations.
Page 1
The Lord Mayor of Bristol's Christmas Appeal For Children
Report of the Trustees for the Year Ended 30 June 2021
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Trustees have focused their continued efforts on endeavouring to maintain the level of donations and funds raised to support charitable aims.
The charity reported the following results in the year.
| 2021 | 2020 | |
|---|---|---|
| Surplus/(deficit) | (23,344) | (4,768) |
The raising of sufficient funds to meet its necessary expenditure becomes progressively difficult year on year but we have benefited in the year from extremely generous and significant donations. However, without this generosity we would not be able to provide the same level of charitable activity that we have managed to achieve on an ongoing basis.
During the year virtually all external fund raising activities ceased due to the Covid-19 pandemic. The charity was able, in part, to draw on its reserves to meet its reponsibilities but it was also able to benefit from some generous and significant donations from individuals and businesses within the Bristol area. As a result the charity is well placed to continue to provide support for the relief of poverty for Bristol's disadvantaged children for the immediate future.
The Trustees endeavour to find new sources of revenue to meet its commitments. In particular we are extremely grateful to the staff of Barclays Bank PLC who continue to assist tremendously in our fund raising activities at the Gala Dinner, which is now scheduled for November 2021.
Investment performance
The charity only invests money with UK banks and seeks to obtain the best rate of return for the least financial risk.
FINANCIAL REVIEW
Reserves policy
The charity holds sufficient reserves to meet the funding requirements needed to cover the cost of providing relief for the following Christmas period.
FUNDS HELD AS CUSTODIAN FOR OTHERS
No funds are held as a custodian to any third party.
Approved by order of the board of trustees and signed on its behalf by:
BN Simmonds Trustee Date
Page 2
Independent Examiner's Report to the Trustees of The Lord Mayor of Bristol's Christmas Appeal For Children
I report on the accounts for the year ended 30 June 2021, which are set out on the pages four to eight.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements on the Charities Act 2011 ("the Act").
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ("the Act"). In carrying out my examination I have followed the Directions givent by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
-
that the accounts do not accord with those records; or
-
that the accounts do not comply with the accounting requirements of the Act; or
-
that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following Directions of the Charity Commission, I have found no matters that require drawing to your attention.
Christopher Barry Ford FCA Chartered Accountant Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
Page 3
The Lord Mayor of Bristol's Christmas Appeal For Children
Statement of Financial Activities for the Year Ended 30 June 2021
| Notes INCOMING RESOURCES Voluntary income Activities for generating funds 2 Total incoming resources RESOURCES EXPENDED Charitable activities Poverty relief NET INCOMING (EXPENDITURE)/RESOURCES RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD Incoming resources generated from funds |
2021 Unrestricted funds £ 41,645 5,154 46,799 70,143 (23,344) 159,384 136,040 |
2020 Total funds £ 36,874 18,662 |
|---|---|---|
| 55,536 60,304 |
||
| (4,768) 164,152 |
||
| 159,384 |
The notes form part of these financial statements Page 4
The Lord Mayor of Bristol's Christmas Appeal For Children
Balance Sheet At 30 June 2021
| Notes CURRENT ASSETS Cash at bank CREDITORS Amounts falling due within one year 4 NET CURRENT ASSETS NET ASSETS FUNDS 5 Unrestricted funds TOTAL ASSETS LESS CURRENT LIABILITIES |
2021 Unrestricted funds £ 140,346 (4,306) 136,040 136,040 136,040 136,040 136,040 |
2020 Total funds £ 165,966 (6,582) |
|---|---|---|
| 159,384 | ||
| 159,384 | ||
| 159,384 | ||
| 159,384 | ||
| 159,384 |
The financial statements were approved by the Board of Trustees and were signed on its behalf by:
BN Simmonds Trustee
D Powell Trustee Date:
The notes form part of these financial statements Page 5
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements for the Year Ended 30 June 2021
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Stataement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular restricted purposes within the obects of the charity. Restriction arise when specified by the donot or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. ACTIVITIES FOR GENERATING FUNDS
| Clifton Rotary Collection Street, supermarket & bucket collections Virgin Money Santa's sleigh My donate Gala dinner Forum for the built environment St George's carol concert |
2021 £ 1,293 - 4,211 - - - - (350) 5,154 |
2020 £ 1,285 1,131 - 304 3,235 2,675 6,000 4,032 |
|---|---|---|
| 18,662 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There are no trustees' remuneration or other benefits for the year ended 30 June 2021 nor for the year ended 30 June 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 June 2021 nor for the year ended 30 June 2020.
Page 6
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements - continued for the Year Ended 30 June 2021
4. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accruals Deferred income 5. MOVEMENT OF FUNDS At 1 July 2020 £ Unrestricted funds General fund 159,384 TOTAL FUNDS 159,384 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 46,799 TOTAL FUNDS 46,799 Comparatives for movement in funds At 1 July 2019 £ Unrestricted funds General fund 164,152 TOTAL FUNDS 164,152 |
2021 £ 996 3,310 4,306 Net movement in funds £ (23,344) (23,344) Resources expended £ (70,143) (70,143) Net movement in funds £ (4,768) (4,768) |
2020 £ 966 5,616 |
|---|---|---|
| 6,582 | ||
| At 30 June 2021 £ 136,040 |
||
| 136,040 | ||
| Movement in funds £ (23,344) |
||
| (23,344) | ||
| At 30 June 2020 £ 159,384 |
||
| 159,384 |
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 55,536 55,536 |
Resources expended £ (60,304) (60,304) |
Movement in funds £ (4,768) |
|---|---|---|---|
| (4,768) |
Page 7
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements - continued for the Year Ended 30 June 2021
5. MOVEMENT IN FUNDS - continued
A current 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund |
At 1 July 2019 £ 164,152 164,152 |
Net movement in funds £ (28,112) (28,112) |
At 30 June 2021 £ 136,040 |
|---|---|---|---|
| 136,040 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund |
Incoming resources £ 102,335 102,335 |
Resources expended £ (130,447) (130,447) |
Movemen t in funds £ (28,112) |
|---|---|---|---|
| (28,112) |
Page 8
The Lord Mayor of Bristol's Christmas Appeal For Children
Detailed Statement of Financial Activities for the Year Ended 30 June 2021
| INCOMING RESOURCES Voluntary income Donations Bristol Port Company Bristol Masonic Charities MCS Limited Guild of the Guardians Local Community Fund Educational Foundation of Margaret Tindall Waitrose Bristol Round Table Bristol Breakfast Rotary Activities for generating funds Clifton Rotary Collection Street, supermarket & bucket collections Virgin Money Santa's sleigh My donate Gala dinner Forum for the built environment St George's carol concert Total incoming resources RESOURCES EXPENDED Charitable activities Unique Voice Bristol Youth and Community Action Donation Food/Clothing/Toy vouchers Support costs Management Insurance Sundries Finance Post and stationery Accountancy TOTAL RESOURCES EXPENDED Net (expenditure)/income |
2021 £ 4,510 17,333 2,000 2,500 10,000 1,302 2,500 500 - 1,000 41,645 1,293 - 4,211 - - - - (350) 5,154 46,799 2,000 10,000 55,600 67,600 397 50 1,100 996 2,543 70,143 (23,344) |
2020 £ 5,790 17,333 10,000 2,500 - 251 - - 1,000 - |
|---|---|---|
| 36,874 1,285 1,131 - 304 3,235 2,675 6,000 4,032 |
||
| 18,662 | ||
| 55,536 - - 57,520 |
||
| 57,520 395 - 1,423 966 |
||
| 2,784 | ||
| 60,304 | ||
| (4,768) |
This page does not form part of the statutory financial statements Page 9