**REGISTERED CHARITY NUMBER: 288262**
Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2021 for
The Lord Mayor of Bristol's Christmas Appeal For Children
Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
The Lord Mayor of Bristol's Christmas Appeal For Children
Contents of the Financial Statements for the Year Ended 30 June 2021
||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Independent Examiner's Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6 to 8|
|Detailled Statement of Financial Activities|9|
The Lord Mayor of Bristol's Christmas Appeal For Children
Report of the Trustees for the Year Ended 30 June 2021
The Trustees present their report with the financial statements of the charity for the year ended 30 June 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) '"Accounting and Reporting by Charities' issued in March 2005.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number**
288262
## **Principal address**
3 Park Crescent Frenchay Bristol BS16 1PD
## **Trustees**
BN Simmonds Retired D Powell Retired
## **Independent examiner**
Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **Organisational structure**
The charity is under the trusteeship of Mr Bruce Simmonds and Mr David Powell.
## **Risk management**
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The policy of the charity is to assist in the relief of proverty for disadvantaged children living within the Bristol City Boundary during the Christmas season. The charity also aims to raise sufficient funds to issue food, clothes and toy vouchers just prior to Christmas to circa 1,650 identified disadvantaged children.
## **Significant activities**
The main activities used by the charity to raise funds are appeal letters, donations, street collection and fund raising events. In addition the charity maintains its reserves to meet its future obligations.
Page 1
The Lord Mayor of Bristol's Christmas Appeal For Children
Report of the Trustees for the Year Ended 30 June 2021
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The Trustees have focused their continued efforts on endeavouring to maintain the level of donations and funds raised to support charitable aims.
The charity reported the following results in the year.
||2021|2020|
|---|---|---|
|Surplus/(deficit)|(23,344)|(4,768)|
The raising of sufficient funds to meet its necessary expenditure becomes progressively difficult year on year but we have benefited in the year from extremely generous and significant donations. However, without this generosity we would not be able to provide the same level of charitable activity that we have managed to achieve on an ongoing basis.
During the year virtually all external fund raising activities ceased due to the Covid-19 pandemic. The charity was able, in part, to draw on its reserves to meet its reponsibilities but it was also able to benefit from some generous and significant donations from individuals and businesses within the Bristol area. As a result the charity is well placed to continue to provide support for the relief of poverty for Bristol's disadvantaged children for the immediate future.
The Trustees endeavour to find new sources of revenue to meet its commitments. In particular we are extremely grateful to the staff of Barclays Bank PLC who continue to assist tremendously in our fund raising activities at the Gala Dinner, which is now scheduled for November 2021.
## **Investment performance**
The charity only invests money with UK banks and seeks to obtain the best rate of return for the least financial risk.
## **FINANCIAL REVIEW**
## **Reserves policy**
The charity holds sufficient reserves to meet the funding requirements needed to cover the cost of providing relief for the following Christmas period.
## **FUNDS HELD AS CUSTODIAN FOR OTHERS**
No funds are held as a custodian to any third party.
Approved by order of the board of trustees and signed on its behalf by:
BN Simmonds Trustee Date
Page 2
Independent Examiner's Report to the Trustees of The Lord Mayor of Bristol's Christmas Appeal For Children
I report on the accounts for the year ended 30 June 2021, which are set out on the pages four to eight.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements on the Charities Act 2011 ("the Act").
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ("the Act"). In carrying out my examination I have followed the Directions givent by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. that accounting records were not kept as required by section 130 of the Act; or
2. that the accounts do not accord with those records; or
3. that the accounts do not comply with the accounting requirements of the Act; or
4. that there is further information needed for a proper understanding of the accounts.
## **Independent examiner's statement**
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following Directions of the Charity Commission, I have found no matters that require drawing to your attention.
Christopher Barry Ford FCA Chartered Accountant Raymarsh Ford Limited Chartered Accountants Ground Floor 41 High Street Kingswood Bristol BS15 4AA
Page 3
The Lord Mayor of Bristol's Christmas Appeal For Children
Statement of Financial Activities for the Year Ended 30 June 2021
|Notes
**INCOMING RESOURCES**
Voluntary income
Activities for generating funds
2
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Poverty relief
**NET INCOMING (EXPENDITURE)/RESOURCES**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**Incoming resources generated**
**from funds**|2021
Unrestricted
funds
£
41,645
5,154
46,799
70,143
(23,344)
159,384
136,040|2020
Total
funds
£
36,874
18,662|
|---|---|---|
|||55,536
60,304|
|||(4,768)
164,152|
|||159,384|
The notes form part of these financial statements Page 4
The Lord Mayor of Bristol's Christmas Appeal For Children
Balance Sheet At 30 June 2021
|Notes
**CURRENT ASSETS**
Cash at bank
**CREDITORS**
Amounts falling due within one year
4
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS**
5
Unrestricted funds
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**|2021
Unrestricted
funds
£
140,346
(4,306)
136,040
136,040
136,040
136,040
136,040|2020
Total
funds
£
165,966
(6,582)|
|---|---|---|
|||159,384|
|||159,384|
|||159,384|
|||159,384|
|||159,384|
The financial statements were approved by the Board of Trustees and were signed on its behalf by:
BN Simmonds Trustee
D Powell Trustee Date:
The notes form part of these financial statements Page 5
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements for the Year Ended 30 June 2021
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Stataement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular restricted purposes within the obects of the charity. Restriction arise when specified by the donot or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. ACTIVITIES FOR GENERATING FUNDS**
|Clifton Rotary Collection
Street, supermarket & bucket collections
Virgin Money
Santa's sleigh
My donate
Gala dinner
Forum for the built environment
St George's carol concert|2021
£
1,293
-
4,211
-
-
-
-
(350)
5,154|2020
£
1,285
1,131
-
304
3,235
2,675
6,000
4,032|
|---|---|---|
|||18,662|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There are no trustees' remuneration or other benefits for the year ended 30 June 2021 nor for the year ended 30 June 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30 June 2021 nor for the year ended 30 June 2020.
Page 6
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements - continued for the Year Ended 30 June 2021
## **4. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Accruals
Deferred income
**5. MOVEMENT OF FUNDS**
At 1 July
2020
£
**Unrestricted funds**
General fund
159,384
**TOTAL FUNDS**
159,384
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
46,799
**TOTAL FUNDS**
46,799
**Comparatives for movement in funds**
At 1 July
2019
£
**Unrestricted funds**
General fund
164,152
**TOTAL FUNDS**
164,152|2021
£
996
3,310
4,306
Net
movement in
funds
£
(23,344)
(23,344)
Resources
expended
£
(70,143)
(70,143)
Net
movement in
funds
£
(4,768)
(4,768)|2020
£
966
5,616|
|---|---|---|
|||6,582|
|||At 30
June 2021
£
136,040|
|||136,040|
|||Movement
in funds
£
(23,344)|
|||(23,344)|
|||At 30
June 2020
£
159,384|
|||159,384|
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
55,536
55,536|Resources
expended
£
(60,304)
(60,304)|Movement
in funds
£
(4,768)|
|---|---|---|---|
||||(4,768)|
Page 7
The Lord Mayor of Bristol's Christmas Appeal For Children
Notes to the Financial Statements - continued for the Year Ended 30 June 2021
## **5. MOVEMENT IN FUNDS - continued**
A current 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund|At 1 July
2019
£
164,152
164,152|Net
movement
in funds
£
(28,112)
(28,112)|At 30
June
2021
£
136,040|
|---|---|---|---|
||||136,040|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund|Incoming
resources
£
102,335
102,335|Resources
expended
£
(130,447)
(130,447)|Movemen
t in funds
£
(28,112)|
|---|---|---|---|
||||(28,112)|
Page 8
The Lord Mayor of Bristol's Christmas Appeal For Children
Detailed Statement of Financial Activities for the Year Ended 30 June 2021
|**INCOMING RESOURCES**
**Voluntary income**
Donations
Bristol Port Company
Bristol Masonic Charities
MCS Limited
Guild of the Guardians
Local Community Fund
Educational Foundation of Margaret Tindall
Waitrose
Bristol Round Table
Bristol Breakfast Rotary
**Activities for generating funds**
Clifton Rotary Collection
Street, supermarket & bucket collections
Virgin Money
Santa's sleigh
My donate
Gala dinner
Forum for the built environment
St George's carol concert
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Unique Voice
Bristol Youth and Community Action Donation
Food/Clothing/Toy vouchers
**Support costs**
**Management**
Insurance
Sundries
**Finance**
Post and stationery
Accountancy
**TOTAL RESOURCES EXPENDED**
**Net (expenditure)/income**|2021
£
4,510
17,333
2,000
2,500
10,000
1,302
2,500
500
-
1,000
41,645
1,293
-
4,211
-
-
-
-
(350)
5,154
46,799
2,000
10,000
55,600
67,600
397
50
1,100
996
2,543
70,143
(23,344)|2020
£
5,790
17,333
10,000
2,500
-
251
-
-
1,000
-|
|---|---|---|
|||36,874
1,285
1,131
-
304
3,235
2,675
6,000
4,032|
|||18,662|
|||55,536
-
-
57,520|
|||57,520
395
-
1,423
966|
|||2,784|
|||60,304|
|||(4,768)|
This page does not form part of the statutory financial statements Page 9