Hampstead Norreys Amenities Trust Accounts for the Year Ended 31st Juty 2(122 HAMPSTEAD NORREYS AMENTIES TRUST Aecounts for the Year Ended 31" Juty 2022 The Hampstead Norreys Amenities TrRst L8 a Rer•I Charity whose objects Vdre as follow$:_ 'Yo establish and maintain or to assist in establishing and maintaining a new Village H1 and recreation ground at Hampstead Norreys in the County of Bedishire for the benefit of the inhabitants of Hampstead Norreys and its neigbLK)uthwd and such other mnber$ of the public as desire to and can conveniently make use of such facilities irrespertive of tK)litical party. nationality, religious opiniofy rdce or colour or for other charTtabl¢ purp)ses-. Trust5.. GE¢tr$ IChainnaDI R How8rd (Secrdaryk G Gr¢enham' D Barlow. R Ri¢e Stoke House, 3 Ststion Hill: Hamad Norrey& NeThiw. B¢È*& RG18 ORS. Tel¢phone101635) 202438 R¢gi&ered awÈty No 288207
Hampstead Norreys Amenities Trust Accounts for the Year Ended 31st Juty 2022 Trnstees, Report for the Year to 31st Juty 2022 The Trustees have pleasure in presenting the rqM)rt and accounts of the Hampstead Norreys Amenities Trust for the year to July 2022. The year was a difficult one with continuing near zero interest rates compounded by the fact that agreed car park rent of £1.050 wa5 not received during the current or previous year. However, the Trustees are satisficd that r¢serves remain adequate. For the fllst time these Accounts include the Owional A¢¢ounts for the Hampstead Norreys Village Hall- tKIth for the year ended 31° Mar¢h 2022 at)d forthe year ended 31 March 2021. Please see the explanatory notes attxhed. The TteeS are satisfied that their activities filY ¢omply with guidance from the Charity Comrnission in of public iefft. G.E.Betts Chairnlan May 2023 Truste¢s: {Chatrman) R Howard {S•); G GreetthaTn" D Barlow, RRiLf Stoke How& 3 Siation Hill. HaDptWj Norrey& NtwIx. Berk* RG18 ORS. Tel¢phone (01635) 202438 RegI#¢d Charity No 288207
Hampstead Norreys Amenities Trust Aeeounts for the Year Ended 31st Juty 2022 Receipts and Payments for the Year Ended 31st Juty 2022 2022 2021 Receipts: Note Dorbions Interest received Hire of car paTk Rent re¢eiv¢d Compensation Village Hall Operating Revenue 4,994 12 51 624 382 25,517 624 23,071 31.529 23.749 Revenue expendlthre: Hall and Dean Meadow rnaint¢n Gr&ss cutting Insurance Dean Meadow rent ProrA)sed Extension and R¢fuTbishment Project Village Hall Ormting Expenditure J.817 864 1.079 213 310 24,584 1.451 13.305 28,lJ)3 15.739 Net (deficit) / surplus for year £3.526 £8.010 Movements on Reserves and Balance Sheet Balan¢¢ I st August 2021 (t)efieit) I surplus for year 69.767 3,526 61,757 8,010 Balance 31st July 2022 £73,293 £69.767 Represented By: Tangible red ¥sets at cost: Land behind fornier New Imi Debtors Bank Balan¢¢s Creditor5 14,897 1.475 63,689 {6.768) 14.897 58,264 (3,394) £73.293 £69.767 Trustees: GE.Betts (Chairniat)) R Homvrd {Se£retary). G Grttrthanj" D Barlow. R Ri¢¢ Stoke Hous< 3 Statth Hill. HampAe&1 Norrey New. Berk& RG18 ORS. Teleph¢)ne (01635) 202438 Registered Chty No 2801
Hampstead Norreys Amenities Tn Accounts for the Year Ended 31st Juty 2022 Notes to the Acllts for the Year Ended 31st July 2022 Accounting Policies The accounts of the Tn have been thawn up this year, as previously. on a c&sh b&sis showing amounts received 2nd spent by the TTUStees. The accounts would not be materially different on an &cnMls basis. The Operational Accounts forth¢ Village Hall bave been prepa1 on an nlS basis. No deprlatIOn is provided on freehold land. Sums exnded by the Tnjstecs on the Dean Meadow and on the constsuction and improvement of the Hampstead Norreys Village Hall have ien written off &s incurred as this awt produces no income and is not saieable. Insurance This rq)resents the y¢als insurnnce on the Village Hall and the Dean Meadow. Hall and Dean Meadojv malaten¢t The majority of the nllming costs of the Hail bave been met by th¢ Commtttee of the Hampstead Norreys Memorial Hail Chartty which op¢r8tes it and the Hampstead Norreys Parish Council h&$ tsken responsibility for the maintenance of the Dean Meadow. The Trnstees met the following costs during the y¢ar:_ 2022 2021 Sewage pump maiDt¢nane£ contract Signage Minor Eiedrical Repairs 951 864 £1,817 £864 Investment Until 2015 the TfttttS held £1.500 (nominaIl of 3 Ir2 0/0 War Loan StocL the interest on which was paid direct to the landlords in order to meet the rent on the Dean Meadow. This holding wa5 redeemed during 2015 and the TStee5 now therefore pay the annual rent diTe¢tly. TaDgible Fixed AMet- FTe¢hold IAnd The Trustees own approximately 2.25 acres of land behind the fornier New Inn publi¢ house together with an access road to IL Thi5 property, which 15 CUTrently let for grazin& is staled in these accounts al c4)st including legal ¢osts. Trusttts.. G.E.Betts IChainDanl R Howard (Secrdaryl. G G8m. D Barlow, R Rice Stoke How, 3 Station Hill. Hamt&ead Norrqs NcWlX, Berk& RG18 ORS. Telcphone {01635) 202438 R¢81cred (]lty No 28r21ri
Hampstead Norreys Amenities Trnst Accounts for the Year Ended 31st Juty 2022 Village Hall Operating Expenditure 2022 2021 Cleaning Heat, Light and Power Rates Repairs and Maintenance IT, Telephone and Internet Licences Bank Fees Sub%riptions 5,689 3.926 405 13,629 282 284 12 357 5,043 59 3.964 159 36 £24.584 £13,305 TrusLec8.' G.Ekn (Chairnian) R Howard {Secretary)' G Greenham: D Barlow. R Rict Stoke How¢ 3 Statmjn Hill. HaMpead Norrey& NeWry. Berk& RG18 ORS. Telephone {01635) 202438 Re819¢4 Chwity No 288207
Hampstead Norreys Amenities Trust Accounts for the Year Ended 31st Juty 2022 Note for HNAT Report & Aceounts- all explanation of the two CC charitie8 for the HN Village Hall and how they have been incorporated into on History of a CommRllity Centre im Hampstead Norreys: I. Memorial ll1= The Hampstead Norreys M¢moriai HalL W8t¢r Stre¢L Hampstead Norrey& Berkshitt. w&$ built in the 1920.4 by public subscription in memory of ail those involved in the Great War- n line with many other ¢ommunty buih at the same tirne for similar reasons. The HampeadOrreyS Warmenrial Trwl (HNWMT- CCnunther238452) w&$ sealed on 5 May 1975 by the Charities commissio in the matter of the Charities Act 1960. and replaced any original trust documents dated earlier. (The schedule of this document includes r¢f¢r¢nce to th¢ lewhold agreement with Gerald Paimer Estate "wiih the buildings known ay HN Fyar Memorial Hall knldfor residue oftk terni of60arSfrOM 2 Dernber 1970".) The S¢hernc approved by the Charity CommissiorAers defined the reswynsibilities and structure for managtng the HNWMT: VIL a 4£e Hall COnwri (VHQ of community volunteers representing all the various communtty activities and listed in the s¢beme of arrangement from the CharitTes Commission. The Memorial Hall continued as a community eentre for HN and in early 1980's an appeal was launched for funds for a fillther refirbishmeDt of the origitlll facilities. 2. Yillage Hall: As a result of this refilshMent appeaL a generous benefactor from the village offered to fund the building of a new building to replace the existing MernoTÉal Hall. A new trust 'HaryeUdorrrysAftntsIa Trxfl, (HNAT- CC number 288207) w&s created on 29 July 1983 (amended on 27 November 1983) and Istees were apwinted to manage the fimds and build a n¢w hall, b. Arrangements were made to le&se a suitable piece of land (Dean MelOw) from the Gerald Palmer Eling Estate for 40 years O)at¢d 14 September 1983.) . A new Village Hall w&s l>uilt on Dean Meadow and opened in 1985. With the opening of the new 148eHall. the old MenwrialBall w&% closed dowi4 the o¢iated lease terni1nate and the land and building were returned to the Gerald Palrner Although the ownership and legal resp)nsibility for the new building and the lease of Dean Meadow remained with the Trustees of HNAT. the day4(Hlay management of the village hall opet7tions remained with the VHC. (However. the HNAT atranged and funded suitable building insurance for the new hall and for the service agreement for the provision. operntion and maint¢nance of the sewage pump for the hall.) Trustees.. GE.Betts (ChairmaD} R How7rd (S•). G GTEenham. D Barlow, R Rt¢¢ Stok¢ Howe. 3 Ststioo HilL Harn Norrqs Newry, Berk RG18 ORS. Teleplvme {01635) 202438 Regi5*rtd Chwity No 28r207
Hampstead Norreys Amenities Trust Aeeounts for the Year Ended 31st Juty 2022 3. GovernaDeW. The VHC transferred its operntional respn5ibilities from the Memorial Hall to the new Village Hall and this governance arrang¢ment continued satisfa¢torily for all concerned. The VHC reported to the HNAT when any changes wer¢ required to the buildin& or any other major operating CheS were required. This dual reswnsibility ntinu without any problems atKI continued unchallenged for reasons lost in the mists of time. The two sets of tnjstees (HNWMT and IfNAD do not appear to have questioned the existence of two trusts or CODsidered if two separate trtjsts were necessary. The HNWMT Continued to submtt its amiual rert to the Charlties Commission bas¢d on th¢ operalional accounts for the village hall and the ItNAT continued to TetK)rt its activities lated to the land ownership and l¢&s¢ reSnsibIlItIeS l)ut excluding the financial tivitieS of the vtllage hail. With the appoinlmcnt of n¢w trust¢es to the Amentties Tntst (10 (ktober 2017) and some new appointments to the VHC in 2015 & 2016, it was recognised by IKith the VHC and HNAT that the 30-year-old building was not fit for PUtp)se- with a severe shortage of storage space and limited catering facilities. It was agreed by the HNAT and the VHC that a refillbishment prnject would launched by the Amenities Trust since they were the ovmers of the Village Hall and they would be resw)nsible for the necessary extension to the1¢&se for Dean Meadow. The Village Hall Refurbishment Project was launched in January 2018 which involved commissioning architectural plans and quotations for the building Work. The original le for Dean Meadow w&% surren(kred on 27 June 2019 and a new 40-year le was signed on 27 June 2019. During discusstons with the HM Revenue & Customs (during 2018). over the VAT-rating for the building & extension wotL it became clear that the governance and a&sociated documentstion for the village hall was not fit for purpose and there was confusion over the responsibilities of the two registered In. HNWMT - did not bave any property or legal Tesp)nsibilty for the village hall nor had any involvement with the leasehold of the land. However. they rdn the village hall. HNAT - owned the building and were the leaseholders frir Dean Meadow but did not appear to have any 5F)nsibIlIty for the day-trthy operations. As a resulL the Trustees of HNAT and the TTUStees of HNwMf (effectively the VHC) decided that the governance of the Village Hall needed to be clarified to reflect the reality of how the ownership and Ma1Cellt responsibilities were distribute Trntee$: GE.Betts {ChairnwJ) R HOard {S•). G Green. D Barlow: R RIL% Stok¢ How 3 StatKyn Hill. Harn[&1 Notrey4 Newts]ry. Berk& RG18 ORS. Telephone101635} 22438 Re8iknd Cknity No 28r207
Hampstead Norreys Amenities Trnst Accounts for the Year Ended 31st Juty 2022 4. New Governantt Doeumentr Following discussions between the Villag¢ Hail Committee, acting as Tn¢¢3 of the FtNWMT. and the TeeS ofthe HNAT. the following actions were agreed: A new committee. the ' Willage HallManagenn¢ Committee" OqIMQ, would be created &$ a sulFcommittee of the HNAT. with Tern of Reference (dated l O¢tob¢r 2019) to reflect the provisions of the Scheme attached to the HNWMT, b. The responsibilty for managing the Village Hall operations would be transferred from the old VHC to the n¢w VHMC with effect from i# November 2019. c. With effect from 1° N0Vemi 2019. the operdtional ac¢ounts for the village hall would be incOrTated into the Atmual Rert & Accounts t() the Charities Commission for the HNAT (and replace the need for separate retK)rting by the HNWMT). d. The end of the financial year for the Village Hall would be moved from 31 March to 31 July, to rnatch the financial year of the HNAT. e. The new Governance Documenl (dthed 19 0Mber 2021) including the Terms ofReference (dated l Oclober 2019) for the VHNIC would k submitted to the Charities Commission as an ldendum to the HNAT Trust Deed. See minut¢s of the HNAT meetings of 26 March 2019. 14 May 2019, 16 July 2019. 1 October 2019 and 10 December 2019 plus minutes of HNWMT of13 January 2020. 6 July 2020, 5 October 2020. 1 l January 2021. 26 April 2021 and I l April 2022. {Unfortunately, these di%ussions were impacted by the restrictions of the Covid-19 pandemi and decision-making took longer than expwted.) 5. Trnnsltion An?Bg¢ments: To ensure the requirements of the Charittes Commission were respeck4 it was agreed that the operating accounts for the village hall. after l November 2019, should incorp)rated into the accounts and rel of the EtNAT. HIV Warmenwriol Trxstreports.. The HNWMT tep)rt for yle 31 March 2020 reflects the sales in¢om¢ up to 31 October 2019 {£5.027) and the full-year expenses up to 31 March 2020 {£14.552). Any sales ncome for that year not included in the HNWMT Tep)rt (viz. £5,979.71) would be included in the HNAT rewJrL The HNWMT rewrt for yle 31 March 2021 continues to sbow any Temaining expenses to exhaust the funds (£7291} plus any incorrectly directed sales income (£288). These reported figures would be discounted from the operational figures incorp)ed in the HNAT Report & Accounts for that year. The HNwKf TeFKIrt frir yle 31 March 2022 reflects 'nil' iDcome and 'nil' expenses. Any HNWMT reports for subsequent years would also 'nil' income and expenses until such time as the Tnt was fomaily close(L Trustets: (Chairman) R Howard (S•l: G Gtttnham" D Barlow. R Riee Stok¢ House, 3 Station HilL Ham•d NoTrey¥ Newlw, Berk& RG18 ORS. Telepknne {01635) 202438 Resi¢[ed Charity No 28K207
Hampstsad Norreys Amenities Trust Accounts for the Year Ended 31st Juty 2022 HNA TReport & Accounl&' For yle 31 July 2022, the reN)rt and x¢ounts- due by 31 May 2023- will include the operational acUnts for the village hall for the same financial pwiod. For yle 31 Juty 2023, and subsequent Yea the & Accounts for the Am¢nities Trust will reflect the OallOn&1 counts of the village hall. Abbrevialions.. Hamptead 1¥4orreys War M¢morial Trnst was registered by Charities Commission under a Scheme of Amngement (sealed 5 May 1975) HNAT Hampstead Norreyy Am¢nities Trust Created in 1983 to arnge leasehold and building of a village hall. VHC Village Hall Committ¢4 defined under the CC Scheme of ArrengemenL with reS}nSibIlity for managing the operations of the Mcmorial Hall. VHMC Vlllage Hall Manag¢meRt Committe4 a sulFcommittee of the HNAT created in October 2021. to be responsible for managing the operations of the Village Hall. It Ik over the resw>nsil>ilities from VHC in November 2021. Ron Howard Chairnian of HNWMT Secretary to HNAT Trust¢es'. GE.Betts (ChairniaD} R Howard {S•}. G Gff¢nham" D Barlow. R Rice Stokt Hi)us¢, 3 Ststion HilL Ham Norrey4 New. Berk& RGI8 ORS. Telephont1016351202438 Regi*ersJ Charity No 288207
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of IRfi •JoR(Ztyg dMETrJI I IÉS Zi OJ6f On accounts for the year ended Charity no (if any) 31fi JULY Set out on pages I reFX)rt to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended Responsibilities and As the chartty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the ACL I have completed my examination. I confimi that no material matters have cx)me to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect: accounting reLX)rds were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnmS and have come across no other matters in Gonnection th the examination to whith attention should be dravm in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Slgned: Date: K W23 Name: 051f* Relevant professional qualification(s) or body (if any): Address: Storfle Co HqH4 5tb7d fvl?Ctrty Il&l¥ oTtsJ IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of conTrrn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief dotails of any Items that the examiner wishes to disclose. è- IER October 2018