CCHS Parents. Association Working to Support Chelmsford County High School for Girls A Grammar School with Academy Status Reports & Accounts for the year ended 31st August 2024 Charity Registration Number 287962 Contact Name and addr6SS Samira Ayyubi (Treasurer) Chelmsford County High School for Girls Broomfield Road Chelmsford Essex CM1 1 RW Contents". 1. Status 2. Membership 3. Th8 Role of the Parents, Association 4. Chairman's Report 5. Accounts 6. Independent Examine¢s Report on the CCHS Parents, Association Accounts Broomfield Road. Chelmsford. CM11 RW T.. (01245) 352592. F.. 101245) 347548. E.. officechS.0ss9Y.SCh.Uk. W. www.echs.co.uk CCHS is an exempt charity, and a company limited by guarantee. registered in England and ITreS (company number 07445392). Registered Office.. Broomfield Road, Ch81msford, Essex, CM1 1 RW
Status and administration Name: The name of the Charity is the "Chelmsford County High School Parents, Association Address: The principal office of tha Charity is" Chelmsford County High School for Girls, Broomfield Rd, Chelmsford, Essex, CM1 1RW Governing Document: The Charity is governed according to its constitLrtion, last amended 1 st November 2023 Trustees PRESIDENT- Mr Stephen Lawlor (Headmaster) Chair- Julie Martyn took over from Calherine Carby in January 2024 VI Chair-Alex Hitch took over from Julie Martyn in January 2024 Treasurer- Samira Ayyubi took over from Niki Sutton in June 2024 Secretary - Elaine Reade took over from Berenice Kude in June 2024 Bankers: Barclays, 40 - 41 High Street, Chelmsford CM1 1BE The Object of the Parents. Association The OBJECT of the Association is the advanment of the education of the pupils of the sch¢)ol by providing and assisting in the provision of facilities for education at the school (not nomially provided by the Academy). As an ancillary thereto and in furtherance of Ihis object the Association may.. al Foster more extended relationships between the staff, parents and others associated with the school.,
Association Membership Membership of the Association shall be open to the Parents or Guardians of any girl atlending the school. Parents or Guardians shall become members when their daughterjoins the school and shall cease to be members when their daughter leaves the school. All members will be entitled to vote at a General Meeting. The members of the staff of the school shall automatically become Associate members of the Association. Appointment of Officers The President of the Association shall be the Head or histher Deputy. The Management and control of the Association shall be vested in the Management Committee {referred to hereafter as the Committee). The Committee shall consist of up to fifleen elected members of the Association (preferably in such a way that the Junior, Middle and Senior parts of the school are represented) from whom the following officers Shall be elected annually at the Annual General Meeting.. 1) Chair I Co-chairs 21 Vice-chair 3) Hon. Treasurer I Co-Treasurer 4) Hon. Secretary A Govemor nominated by the Goveming body, the Headmaster and two teachers nominated by the staff shall be non-voting ex-officio members of the Committee. New Trustees will be given copies of the Association's governing document, rnost recent accounts and the Charity Commission's guidanc8: 'The Essential Trustee.. Public Benefit The Trustees have had due regard to guidan published by the Charity Commission on public benefit when carrying out the activities of the charity during the year.
The Role of the Parents. Associatlon Introduction All parents of CCHS students are automatically members of the Parents, Association, which exisls lo enable parents to participate in the community of Ihe school and contribute to its success. As you might expect, fundraising is a major objective of the PA to provide the girls with extra materi81s and facilities which are no longer routinely provided from ntral funding. But the PA is not just about raising mon8y. We bring parents together through the various social events we organise or support, like the Xmas Fayre and concerts, promoting informal contact with teaching staff as we try to foster a welcoming atmosphere at school. Examples of events the PA have chosen to organise or be involved in.. The Wish List Lottery, a monthly in-house lottery Scheme Pre-Loved Uniform Sales and Clothes Recycling Scheme Xmas Fay An Annual Prize Draw Refreshments for the open evenings, p8rents' evenings and new starters afternoon Grammaticus Choir Concert Refreshments for concerts and school productions Donut Days Providing refreshments for the annual 6th fonn festival Stalls for Mothers, Day Quiz Night Film Night The PA committee is comprised of parents, school staff and governors who meet regularly to plan the various events We are keen to encourage many more parents to join us but understand that some parents can only give a couple of hours in a year to help
Chairman's Report Last year has been successful for the Parents Association in achieving our constitutional objectives which I summarise into Fun and Funds. have also changed a lot this year wilh some steep learning curves for many taking on new roles and resKX)nsibilities. We have funded many items at the school, a full list is included in Note 6 on Page 11, but it includes eBooks, drama, refurbishments, textbooks, prizes and drums. I have a long list of thanks which are important, as many people give time and energy to this charity. 1. Tony Liversidge for steadfastly running the Wish List Lottery raising £4,070 last year, our fourth highest fund raiser 2. Jackie Patient for gifting her time for the independent examination of our annual accounts 3. Our Sixth Form Prefects, Nia Dias and Catherine Frimpong who promote, encourage and help at events 4. Staff and Teachers - who whilst being members of the PA, hugely support and facilitate to our many events- especially Mrs Mulgrew, Mr Cable, the Buildings Team, the Finan Office and many more 5. Mr Lawlor our Trustee and unwavering supporter and promoter who is here this evening 6. Members of the Committee that have stood down in this year - particularly Catherine Carby, Niki Sutton, Berenice Kude and Anna Marsland who, together with many olhers, have taken this charity from raising around £15k per annum to £33k- all of which has contributed lo the school atmosphere and our second objective - fun. 7. Existing members of the PA Management Committee that have stepped up to take up roles vacated and ensure the PA continues to thrive - Alex Hitch for taking on Vice Chairman, Elaine Reade, Secretary, Samira and Akram Ayyubi for becoming joint Treasurer and Ashly Jose for taking responsibility for publicity. Many others have taken on the multiple tasks that ensure events and activities run safely and smoothly providing both funds and fun and I continue., 8. The remainder of the 12 that currently make up our Management Committee are always enlhusiastlG in their PA responsibilities. Delivering well, with a smile, the many things that we do such as gathering volunteers, unrforyn sales (Michelle and Hazel are in the middle of gathering orders bravely put forward on an electronic form by this Sunday and dispatching requirements in earty November), raffles, refreshments, puddings and adventure island tickets, etc.
- Everyone that navig8ted our smart online volunteer form to put themselves out to help at events providing the friendly face of the PA and building the school community, coping with the sometimes-temperamental card machines. Last year's Winter Fayre had over 40 volunteers running it, encouraging the chaos and excitement of all those years 7's laking responsibilities for stalls &tc. 10.most importantly the wider PA, all those parents that have shared and responded to our lthatsApp pleas and contributed from making a cake, buying something from our Fayre Amazon Wish List, getting raffle lickets, taking daughters to discos, films, the fayre, giving a raffle prize, white elephant stall item, putting outgrown unifonn in the collection bin, other textiles in the recycling bin in the car park, buying everyday items and treats via EasyFundraising. etc. Every little helps. Leaving the Committee today are Alex Hitch, Darren Lynch, Anna Marsland and myself. We have daughters in Year 13, so this is natural progression. Many soups have we slirred, pound coins counted, and mugs washed. Our meeting today will install a revised team of PA officials to continue to provide fun and fund-raising activities to support the school and our childr8n in it. Please if you are here today for your first meeting, or reading this following the AGM, put yourself and your skills forward to venture into the PA world. This term we have a full programme of events - On Friday we have our lower years disco and for the first time this is accx)mpanied by our encouragement of students, parents to gather and socialise at the County Hotel. We will be supporting the Leadership Conference. On the 8th of November we have our next PA meeting where we will have refreshments available for socialising before the meeting so, please come along and join us. We have a film evening, the Winter Fayre, Dance shows, Grammaticus Concert and the Christmas concerts plus we will be supporting the school and providing refreshments at various parents, evenings. Step up and help rf you would like to join us, we also have social events established by Julia Gore in the last school year to encourage parents to fomi the wider school community and support. Financial Review Reserves Policy The Parents Association has few long-term commitments and therefore requires only limited reserves. It is the Policy of the Parents Association that we should have a reserve of £5,000. This year we have spent over £17,481 on a variety of items across drfferent school departments. For a detailed breakdown of the items funded by the PA see Note 6 on Page 11.
Reserves at the year-end stood at £40.925. £31,000 of this is committed to buy other things for the school but we still have ample funds. Thank you for coming to the AGM. Hopefully, we will enjoy another successful year. Julie Martyn Chair CCHS PA iibctober 2024
Independent Examinerfs Report to the Trustees of the Chelmsford County High School Parents Association I report lo the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2024, which are set out on pages 9 to 11. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the charity's accounts Caled out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent Examine¢s Statement I have completed my examin8tion. I ccnfirm that no material matters have come to my attention in connection with Ihe examination giving me cause to believe that in any material respect-. 1. accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records I have no cOnrnS and have come across no other matters in connection with the examination to which altenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Jackie Patient FCA 146 New London Road Chelmsford Essex CM2 OAW 10 November 2024
Summary of Receipt and Payments for the Year Ended 319tAugust 2024 Note 2024 2023 Rfjcèipts Fundraising Donab'ons In%estsnent income 36.874.76 1.28S.SO 38,402.78 1.149 07 Total Rocèlpts 38,160.26 37,561.85 Paymnts Funfjraising CharItsb Acti¥ibe5 Cther e4)enses 5.129.67 17.481.08 2.e39.44 6,265.67 39,535 72 2,028.88 Total FoyThnt8 25,250.19 47.830.27 Net recgiptsllpaymontsl Cash baarS 81F¥KI from Prior Y&ar 12,910.07 28,014.89 {10,278.421 38.293.31 Ch Balanc•s CIFwd to Noxt Year £40 924.96 £28 01489 STATEPENT OF ASSETS AND UABILmE8 Cash Funds 8arckys Current Accojnt PA FuTrJ Pety Cash 40.924.73 28,014.66 0.23 £28 01&89 £40 924.96 Approved by the Trustees on October 2024 and signed on their behalf by.. Julie Martyn Samira Ayyubi Chairman Treasurer
Notes to Receipts and Payments Account 1. Fundralslng Activities: 2024 Payn*nts 2024 Net 2023 Receipts Net 2ThJ Hand Unifom Wish List Lottery E8syfurKlraising Cknlhes Recycling Concerts School Produclions Discos Doughnui days Parents, Ening$ Cpen EningS Motherfs Day X$ Draw XtThs F8yre Si>th Form Festi1 Non Ursiform Day [1Z 4,128.00 4.070.00 346.34 222.95 1,826.01 1,461.18 4,859. 1,322.60 751.92 888.82 1,504.38 1,887.00 5,437.13 1309.40 648.75 2,395.50 0.00 1,743.lJ) 1,426.C4) 762.60 86.18 4,126.00 4,070.00 3,418.04 3,880. 560.07 222.80 2.429.83 1,253.01 4.792.28 598.21 222.95 1,6.01 1,244.28 4,230.80 568.60 751.92 874.47 130.00 216.92 428.40 754.00 14.35 460.67 435.06 1,043.71 1,887.00 5,147.33 1,309.40 648.75 1,928.56 0.00 543.00 365.29 1,179.86 1,972. 5,599.87 725.60 0.00 1.205.58 566.25 784.00 426.00 0.00 100.65 289.80 A Thzonsnile Adnture Isknd Xms Puds Film Nlght Clher 0.00 1.200.00 1,1)30.71 107.88 654.72 86.18 Total Fundra15ing Activities £36.874.76 £5,129.67 £31,745.09 £30,137.11 2. Donations: 2024 Not 1,285 50 2023 Net PersonaVFundmatching Donalts)ns Charities Trust 968.05 181 02 £1,149.07 £1,285.50 3. Investment Income: 2024 2023 Not Net Bank Inleresl
- Grants Payable in furtherance of the Charity's objects 2024 2023 SchocA Prizes. scho Wish List (Note 6) Digital Theatre Subscription Sixth form testaL donation Library e-p¢affomi subscriptson Newspapers for Libiary Total Granls P8KI 3,602 61 11.959.25 1,049 84 250 CI) 494 38 125Tr) 326074 33.176 62 1,989 98 soo c(J 494 38 11400 £17,481.08 £39,535.72 Total payynents In respeci ol Charrteble acimtss £17,481.08 £39.535.72
- Expenses 2024 2023 25 (K) 140 00 1,533 54 20 (KI 35.Ca) Crockery PTA Insijrance PA Cupboard Stock Lottery License ICO Charge General Sumup Charges Parentpay Transaction Charges 39.98 153 2,037.70 20.(KI 35.(M) 4749 15893 147 34 6536 155 00 £2,028.88
- Wishlist Purchases 202314 2,3C().00 2,234.00 1,728.21 1,169.44 1,160.00 1,1tE.00 525.00 367.72 360.00 330.00 282.47 Pool Channg room tenches & refurb Furniture - reFlacenEnl charirs and fokling tables Dranw changing room decorati & storage Drum kits Digital Audio Wofksxation sofware Ete EdallOn Study Workshop Made for rrvxe- ex3m packs Year 11 Prefect Balges Self-E5teem V•vrkshop for Year 9 Debate Club Entrie5 Drama noticet)oards Year 13 Lea%ers RefresttnEnts Drarro.. Ck)thes raiLs & Q)0 )lS Microwa 149.75 132.84 French Maga2ir sUbscriF'0n 49.83 T¢)tal Paid t11.9.26 School prizes include £1857.25 in relation to last year