CCHS Parents. Association
Working to Support
Chelmsford County High School
for Girls
A Grammar School with Academy Status
Reports & Accounts for the year ended
31st August 2024
Charity Registration Number
287962
Contact Name and addr6SS
Samira Ayyubi (Treasurer)
Chelmsford County High School for Girls
Broomfield Road
Chelmsford
Essex CM1 1 RW
Contents".
1. Status
2. Membership
3. Th8 Role of the Parents, Association
4. Chairman's Report
5. Accounts
6. Independent Examine¢s Report on the CCHS
Parents, Association Accounts
Broomfield Road. Chelmsford. CM11 RW
T.. (01245) 352592. F.. 101245) 347548. E.. offic￿echS.0ss9Y.SCh.Uk. W. www.echs.co.uk
CCHS is an exempt charity, and a company limited by guarantee.
registered in England and I￿TreS (company number 07445392).
Registered Office.. Broomfield Road, Ch81msford, Essex, CM1 1 RW

Status and administration
Name: The name of the Charity is the "Chelmsford County High School Parents,
Association
Address: The principal office of tha Charity is"
Chelmsford County High School for Girls, Broomfield Rd, Chelmsford, Essex, CM1
1RW
Governing Document: The Charity is governed according to its constitLrtion, last
amended 1 st November 2023
Trustees
PRESIDENT- Mr Stephen Lawlor (Headmaster)
Chair- Julie Martyn took over from Calherine Carby in January 2024
VI￿ Chair-Alex Hitch took over from Julie Martyn in January 2024
Treasurer- Samira Ayyubi took over from Niki Sutton in June 2024
Secretary - Elaine Reade took over from Berenice Kude in June 2024
Bankers:
Barclays, 40 - 41 High Street, Chelmsford CM1 1BE
The Object of the Parents. Association
The OBJECT of the Association is the advan￿ment of the education of the pupils of
the sch¢)ol by providing and assisting in the provision of facilities for education at the
school (not nomially provided by the Academy). As an ancillary thereto and in
furtherance of Ihis object the Association may..
al Foster more extended relationships between the staff, parents and others
associated with the school.,

Association Membership
Membership of the Association shall be open to the Parents or Guardians of any girl
atlending the school. Parents or Guardians shall become members when their
daughterjoins the school and shall cease to be members when their daughter leaves
the school. All members will be entitled to vote at a General Meeting.
The members of the staff of the school shall automatically become Associate members
of the Association.
Appointment of Officers
The President of the Association shall be the Head or histher Deputy.
The Management and control of the Association shall be vested in the Management
Committee {referred to hereafter as the Committee). The Committee shall consist of
up to fifleen elected members of the Association (preferably in such a way that the
Junior, Middle and Senior parts of the school are represented) from whom the following
officers Shall be elected annually at the Annual General Meeting..
1) Chair I Co-chairs
21 Vice-chair
3) Hon. Treasurer I Co-Treasurer
4) Hon. Secretary
A Govemor nominated by the Goveming body, the Headmaster and two teachers
nominated by the staff shall be non-voting ex-officio members of the Committee.
New Trustees will be given copies of the Association's governing document, rnost
recent accounts and the Charity Commission's guidanc8: 'The Essential Trustee..
Public Benefit
The Trustees have had due regard to guidan￿ published by the Charity Commission
on public benefit when carrying out the activities of the charity during the year.

The Role of the Parents. Associatlon
Introduction
All parents of CCHS students are automatically members of the Parents, Association,
which exisls lo enable parents to participate in the community of Ihe school and
contribute to its success. As you might expect, fundraising is a major objective of the
PA to provide the girls with extra materi81s and facilities which are no longer routinely
provided from ￿ntral funding.
But the PA is not just about raising mon8y. We bring parents together through the
various social events we organise or support, like the Xmas Fayre and concerts,
promoting informal contact with teaching staff as we try to foster a welcoming
atmosphere at school.
Examples of events the PA have chosen to organise or be involved in..
The Wish List Lottery, a monthly in-house lottery Scheme
Pre-Loved Uniform Sales and Clothes Recycling Scheme
Xmas Fay
An Annual Prize Draw
Refreshments for the open evenings, p8rents' evenings and new starters
afternoon
Grammaticus Choir Concert
Refreshments for concerts and school productions
Donut Days
Providing refreshments for the annual 6th fonn festival
Stalls for Mothers, Day
Quiz Night
Film Night
The PA committee is comprised of parents, school staff and governors who meet
regularly to plan the various events We are keen to encourage many more parents to
join us but understand that some parents can only give a couple of hours in a year to
help

Chairman's Report
Last year has been successful for the Parents Association in achieving our
constitutional objectives which I summarise into Fun and Funds. have also
changed a lot this year wilh some steep learning curves for many taking on new roles
and resKX)nsibilities.
We have funded many items at the school, a full list is included in Note 6 on Page 11,
but it includes eBooks, drama, refurbishments, textbooks, prizes and drums.
I have a long list of thanks which are important, as many people give time and energy
to this charity.
1. Tony Liversidge for steadfastly running the Wish List Lottery raising £4,070 last
year, our fourth highest fund raiser
2. Jackie Patient for gifting her time for the independent examination of our annual
accounts
3. Our Sixth Form Prefects, Nia Dias and Catherine Frimpong who promote,
encourage and help at events
4. Staff and Teachers - who whilst being members of the PA, hugely support and
facilitate to our many events- especially Mrs Mulgrew, Mr Cable, the Buildings
Team, the Finan￿ Office and many more
5. Mr Lawlor our Trustee and unwavering supporter and promoter who is here this
evening
6. Members of the Committee that have stood down in this year - particularly
Catherine Carby, Niki Sutton, Berenice Kude and Anna Marsland who, together
with many olhers, have taken this charity from raising around £15k per annum
to £33k- all of which has contributed lo the school atmosphere and our second
objective - fun.
7. Existing members of the PA Management Committee that have stepped up to
take up roles vacated and ensure the PA continues to thrive - Alex Hitch for
taking on Vice Chairman, Elaine Reade, Secretary, Samira and Akram Ayyubi
for becoming joint Treasurer and Ashly Jose for taking responsibility for
publicity. Many others have taken on the multiple tasks that ensure events and
activities run safely and smoothly providing both funds and fun and I continue.,
8. The remainder of the 12 that currently make up our Management Committee
are always enlhusiastlG in their PA responsibilities. Delivering well, with a smile,
the many things that we do such as gathering volunteers, unrforyn sales
(Michelle and Hazel are in the middle of gathering orders bravely put forward
on an electronic form by this Sunday and dispatching requirements in earty
November), raffles, refreshments, puddings and adventure island tickets, etc.

9. Everyone that navig8ted our smart online volunteer form to put themselves out
to help at events providing the friendly face of the PA and building the school
community, coping with the sometimes-temperamental card machines. Last
year's Winter Fayre had over 40 volunteers running it, encouraging the chaos
and excitement of all those years 7's laking responsibilities for stalls &tc.
10.most importantly the wider PA, all those parents that have shared and
responded to our lthatsApp pleas and contributed from making a cake, buying
something from our Fayre Amazon Wish List, getting raffle lickets, taking
daughters to discos, films, the fayre, giving a raffle prize, white elephant stall
item, putting outgrown unifonn in the collection bin, other textiles in the recycling
bin in the car park, buying everyday items and treats via EasyFundraising. etc.
Every little helps.
Leaving the Committee today are Alex Hitch, Darren Lynch, Anna Marsland and
myself. We have daughters in Year 13, so this is natural progression. Many soups
have we slirred, pound coins counted, and mugs washed. Our meeting today will
install a revised team of PA officials to continue to provide fun and fund-raising
activities to support the school and our childr8n in it. Please if you are here today for
your first meeting, or reading this following the AGM, put yourself and your skills
forward to venture into the PA world.
This term we have a full programme of events - On Friday we have our lower years
disco and for the first time this is accx)mpanied by our encouragement of students,
parents to gather and socialise at the County Hotel. We will be supporting the
Leadership Conference. On the 8th of November we have our next PA meeting where
we will have refreshments available for socialising before the meeting so, please come
along and join us. We have a film evening, the Winter Fayre, Dance shows,
Grammaticus Concert and the Christmas concerts plus we will be supporting the
school and providing refreshments at various parents, evenings. Step up and help rf
you would like to join us, we also have social events established by Julia Gore in the
last school year to encourage parents to fomi the wider school community and
support.
Financial Review
Reserves Policy
The Parents Association has few long-term commitments and therefore requires only
limited reserves.
It is the Policy of the Parents Association that we should have a reserve of £5,000.
This year we have spent over £17,481 on a variety of items across drfferent school
departments. For a detailed breakdown of the items funded by the PA see Note 6 on
Page 11.

Reserves at the year-end stood at £40.925. £31,000 of this is committed to buy other
things for the school but we still have ample funds.
Thank you for coming to the AGM. Hopefully, we will enjoy another successful year.
Julie Martyn
Chair
CCHS PA
iibctober 2024

Independent Examinerfs Report to the Trustees of the Chelmsford
County High School Parents Association
I report lo the charity trustees on my examination of the accounts of the charity for the
year ended 31 August 2024, which are set out on pages 9 to 11.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in
accordan￿ with the requirements of the Charities Act 2011 ('the Act").
I report in respect of my examination of the charity's accounts Ca￿led out under section
145 of the Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 145(51(b) of the Act.
Independent Examine¢s Statement
I have completed my examin8tion. I ccnfirm that no material matters have come to my
attention in connection with Ihe examination giving me cause to believe that in any
material respect-.
1. accounting records were not kept in respect of the charity as required by section
130 of the Act., or
2. the accounts do not accord with those records
I have no cOn￿rnS and have come across no other matters in connection with the
examination to which altenlion should be drawn in this report in order to enable a
proper understanding of the accounts to be reached.
Jackie Patient FCA
146 New London Road
Chelmsford
Essex
CM2 OAW
10 November 2024

Summary of Receipt and Payments for the Year Ended
319tAugust 2024
Note
2024
2023
Rfjcèipts
Fundraising
Donab'ons
In%estsnent income
36.874.76
1.28S.SO
38,402.78
1.149 07
Total Rocèlpts
38,160.26
37,561.85
Paymnts
Funfjraising
CharItsb￿ Acti¥ibe5
Cther e4)enses
5.129.67
17.481.08
2.e39.44
6,265.67
39,535 72
2,028.88
Total FoyThnt8
25,250.19
47.830.27
Net recgiptsllpaymontsl
Cash ba￿ar￿S 81F¥KI from Prior Y&ar
12,910.07
28,014.89
{10,278.421
38.293.31
C￿h Balanc•s CIFwd to Noxt Year
£40 924.96
£28 01489
STATEPENT OF ASSETS AND UABILmE8
Cash Funds
8arckys Current Accojnt PA FuTrJ
Pety Cash
40.924.73
28,014.66
0.23
£28 01&89
£40 924.96
Approved by the Trustees on October 2024 and signed on their behalf by..
Julie Martyn
Samira Ayyubi
Chairman
Treasurer

Notes to Receipts and Payments Account
1. Fundralslng Activities:
2024
Payn*nts
2024
Net
2023
Receipts
Net
2ThJ Hand Unifom
Wish List Lottery
E8syfurKlraising
Cknlhes Recycling
Concerts
School Produclions
Discos
Doughnui days
Parents, E￿ning$
Cpen E￿ningS
Motherfs Day
X￿$ Draw
XtThs F8yre
Si>th Form Festi￿1
Non Ursiform Day
[￿1Z
4,128.00
4.070.00
346.34
222.95
1,826.01
1,461.18
4,859.
1,322.60
751.92
888.82
1,504.38
1,887.00
5,437.13
1309.40
648.75
2,395.50
0.00
1,743.lJ)
1,426.C4)
762.60
86.18
4,126.00
4,070.00
3,418.04
3,880.
560.07
222.80
2.429.83
1,253.01
4.792.28
598.21
222.95
1,6￿.01
1,244.28
4,230.80
568.60
751.92
874.47
130.00
216.92
428.40
754.00
14.35
460.67
435.06
1,043.71
1,887.00
5,147.33
1,309.40
648.75
1,928.56
0.00
543.00
365.29
1,179.86
1,972.
5,599.87
725.60
0.00
1.205.58
566.25
784.00
426.00
0.00
100.65
289.80
A Thzonsnile
Ad￿nture Isknd
Xms Puds
Film Nlght
Clher
0.00
1.200.00
1,1)30.71
107.88
654.72
86.18
Total Fundra15ing Activities
£36.874.76
£5,129.67 £31,745.09 £30,137.11
2. Donations:
2024
Not
1,285 50
2023
Net
PersonaVFundmatching Donalts)ns
Charities Trust
968.05
181 02
£1,149.07
£1,285.50
3. Investment Income:
2024
2023
Not
Net
Bank Inleresl

4. Grants Payable in furtherance of the Charity's objects
2024
2023
SchocA Prizes.
scho￿ Wish List (Note 6)
Digital Theatre Subscription
Sixth form test￿aL donation
Library e-p¢affomi subscriptson
Newspapers for Libiary
Total Granls P8KI
3,602 61
11.959.25
1,049 84
250 CI)
494 38
125Tr)
326074
33.176 62
1,989 98
soo c(J
494 38
11400
£17,481.08
£39,535.72
Total payynents In respeci ol
Charrteble acimtss
£17,481.08
£39.535.72
5. Expenses
2024
2023
25 (K)
140 00
1,533 54
20 (KI
35.Ca)
Crockery
PTA Insijrance
PA Cupboard Stock
Lottery License
ICO Charge
General
Sumup Charges
Parentpay Transaction Charges
39.98
153
2,037.70
20.(KI
35.(M)
4749
15893
147 34
6536
155 00
£2,028.88
6. Wishlist Purchases
202314
2,3C().00
2,234.00
1,728.21
1,169.44
1,160.00
1,1tE.00
525.00
367.72
360.00
330.00
282.47
Pool Chan￿ng room tenches & refurb
Furniture - reFlacenEnl charirs and fokling tables
Dranw changing room decorati￿ & storage
Drum kits
Digital Audio Wofksxation sofware
E￿￿te Ed￿allOn Study Workshop
Made for rrvxe- ex3m packs Year 11
Prefect Balges
Self-E5teem V•vrkshop for Year 9
Debate Club Entrie5
Drama noticet)oards
Year 13 Lea%ers RefresttnEnts
Drarro.. Ck)thes raiLs & Q*)0 ￿)￿l￿S
Microwa
149.75
132.84
French Maga2ir* sUbscriF￿'0n
49.83
T¢)tal Paid
t11.￿9.26
School prizes include £1857.25 in relation to last year