Isr EASTHAMPSTEAD (ST MICHAEL'S) SCOUT GROUP TRUSTEES. ANNUAL REPORT FOR THE PEIUOD FROM I'APRIL 2021 TO 31" MARCH 2022
Contents Section A. Reference and Administration details...........................-....................................... Names of the charity trustees who manage the charity........................................................... Section B. Structure. govemance and management.................................-....................................... Description of the charity's trusts. 2.1.1 Type of governing document............. 2.1.2 How is the charity constituted? 2.1.3 Trustee selection methods..............-........-.-........................................... 2.1.4 Additional governance issues.................................... Risk and Internal Control............ Section C. Objectives and Activlties.-............................................... Summary of the objectives of the charity set out in its governing document..................-....... Publlc benefit statement............................................................. .................-........................... 5ettion D. Achievements and performance............... Section E. Financial Review . Statement on the charitvs policy on reserves........................... Details of any fund materially in deficit... Investment Policy.................................................................. Section G. Declaration...............................................................
I Section A. Reference and Administration details Charity name.. I" Easthampstead (St Michael's) Scout Group Other names the charlty Is known by colloqulally and In thts doojment: Is¢Easthampstead Scout Group,"The Group" Registered charlty number.. 287924 ScoutAssociation's Registration Number for the Group: 10013635 Charitys principal address.. The Westwick Hall, Wildridings Road, Bracknell, Berkshire RG12 7WP The Chairnian during the report period was: Simon Ridgeon The Secretary was: loanna Hollis The Treasurer was.. Mark Hollis 1.1 Names of the charity trustees who manage the charity TRusfEE NAME OFFICE HELD DATE AcfED IF NOT FORWHOLE YEAR Ex-offiao Simon Ridgeon Phillip Wood Joanna Hollis Mark Hollis Dave Turne Niki Toogood Kirn Papps AndyThomas Simon Ruddock Elerted Peter Godsell Jeanette Godsell Stuart Lindsey Alan Papps Bob Sartori Tina Vine Tim Turner Graham Ruddock Jonathan Smith Janine Tonktn Liz Cox Steve Turner Dan Turner Nominated Georgina Tomkins lill Ridgeon Chairperson Group Scout Leader Secretsry Treasurer Beaver Section Leader Beaver Section Leader Cub Section Leader Cub Section Leader Scout Section Leader To Septernber 2021 Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee o September 2021 To September 2021 Trustee Trustee
2 Section B. Strurture, governance and management 2.1 Description ofthe charitys trusts 2.1.1 Type of governing document The Group's governing documents are those ofthe Scout Association. They consist of a Royal Charter. at which give authority to the Bye Laws ofthe Association, and the Policy, Organisation and Rules ofThe Scout Association (POR). 2.1.2 How Is the charityconstituted7 The Group is a trust estsblished under its rules which are common to all Scouts. Z.1.3 Trustee seleetlon methods The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. 2.1.4 Additional governance issues The Group is managed by the Group Executive Committee, the members of which are the 'Charity Tru5tees' of the Scout Group, which is an educational charlty. As tharity trustees they are responsible for complying with legislation applicable to charities. This included the registration and keeping of proper accounts, and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders, other leaders lif opted to take on the responsibility) and parent representation and meets at a minimum every quarter. Members of the Executive Committee complete training within their first 3 months of joining the committee. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property,. The risÉng of funds and the administration of Group finance.. The insurance ofproperty, equipment and Group finance,. Group public occasions.. Assisting Tn the recruitment of leaders and other adult support- Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2.2 Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the buildin& property and equipment- The Group would request the use of buildings and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements arrange with these organi5ations. The Group has sufficient buildings and contents insurance in place to mitigate against permeant loss. Injury to leaders, helpers, supporters and members- The Group through the membership fees contributes to The Scout Association's national accident insurance policy. an additional policy has been tsken out to cover those parents or helpers who do not fall under the main Scout Association national accidence insurance policy. Risk Assessments are undertaken before all artivities. Reduced income from fund rai5ing- The Group is primarily reliant on incorne from subscriptions and fundraising. The Group does hold a reserve to ensure that the continuity ofactivities should there be a major redurtion in income. The Committee could raise the value of subscriptions to increase the income to the Group on an ongoing basls, either temporarily or permanently. Reduction or loss of leaders- The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the numbers ofleaders to an unacceptable level in a particular section or the Group as 2 whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenarlo, rhe complete closure of the Group. Reduction or loss of member- The Group provides activities for all young people aged 6 to 18. Ifthere was a reduttion in membership in a particularsection orthe Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-ca5e scenario, the complete closure oFthe Group. The Group has in place systems of internal controls that are designed to provide reasonable assurdnce against rnaterial mismanagement or loss, these include 2 signatories for all bank payments and comprehensive insurance policies to ensure that insurable risks are covered. 3 Section C. Objectives and Activities 3.1 Summary of the objectives of the charity set out in its governing document The Purpose of Scouting- Scouting exists to actively engage and supportyoung people In their personal development, empowering them to make a positive contribution to society. The Values of Scouting- As Scouts we are guided by these values.. Jntegrity- We act with integrity,. we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care-we support others and take care oftbe world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-oper3tJon -we make a positive difference,. we co-operate wÉth others and make friends.
The Scouting Method- Scouting uses a Method, which is young people, in partnership with adults.. enjoying what they are doin, learning by doing; participating in varied and progressive activities,. making choices for themselves: tsking responsibility for their own actions,. workiTJg in groups.. tsking increasing responsibility for others; tsking part in activities outdoors; sharing in prayer and worship; making and living out their Promise. 3.2 Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 Section D. Achievements and performance As we came out ofthe 2021 lock down, the group was once again able to 5t2rt face to face meetings. under Covid safe procedures, this enabled all the sections to rl a varied and exciting program along with camps and other off-site activities. The group was able to obtain a number of Covid grants from the government via the council, which meant that we were able to keep our membership subscriptions reduced during the pandemic whilst also continuing with the upkeep and developrnents on the Group HQ. 5 Section E. Financial Review 5.1 Statement on the charitys policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group, should incorne and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 12 months running cost in reserves, circa £10,000. The Group held reserves ofapproximately£ll,000 against this end atyear. This is above the level required for operating expenses, however this can be explained by the group holding £2,000 in a restricted lund for disadvantaged members.
It should also be called out that the group stsrted to reviewthe impact of the pandemic on the groups finances and actions were commenced to ensure that the group remained financially stable during the period of the pandemic, this included the reduction in utility costs, a reduction in insurance, we were also able to obtain a number of Government grants to support the group. 5.2 Details of any fund materially in deficit The Group does not have any funds in a deficit position. 5.3 Investment Policy The Group does not have sufficient funds to invest in longer-terni investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash Ltsing only mainstream banks or building societies. The Group Executive Committee regularly monitors the leve15 of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its balancing arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn. Before doing so the Group Executive will consider the cash flow requirements ofthe Group. 6 Section G. Declaration The Trustees declare that they have approved the trustees, report above. Signed for and on behalf of the I" Easthampstead (St Michael's) Scout Group Charity Trustees sIatures Full Name Posltion Date Ckn•r 2 710 9/22
1st EASTHAMPSTEAD SCOUT GROUP COUNCIL Receipts and Payments Account From the year: 2021122 Unrestrirted funds To 2020121 Restrlrted funds Restrirted funds Unrestrlcted funds RECEIPTS AND PAYMEMfs- RECEiwrs Recelpts Donations. legacies and similar Income Membership subscriptions Less.. Membership sub5cr¢ptions paid on INational/County/ArealDistrictl Net Membership subscruptions retained Donations Gift Aid 11.813.00 8.323.(K) 5,432.40 5,892.80 6,380.60 1,187.30 2,430.20 340.37 Other similar income IExplorersl sub Total 7,567.90 2,770.57 Grants Maintenance grants Other grants 21,272.90 21.272.90 £ lo,(0.0 £ io,wo.00 Sub Total Pro8ramme and Actlvltles External Activities 7.872.07 7,872.07 7,213.70 7,213.70 Sub Total Fundraslng Igrossl Misc Minlbus Hire Scout Shop Hire Other linc investiture) 1,083.30 150.00 230.00 330. 42.00 222.00 Syb Total 1,313.30 Investment Income Bank interest Other income 2.42 11.88 Sub Total 2.42 11.88 Tgtal Gross Income 38,026.17 2.42 5.778.87 11.88 Total rece5pts 38,026.17 2.42 5,778.87 11.88 2021122 Unrestrirted funds 2020121 Restrirted funds Restrlcted funds Unrestric fvfids RECEIPTS AND PAYMENTS- PAYMENTS Payments Charltable Payments Programme and activities Adult support and training 5,057.60 594.54
Rent Water & Sewage Elertricity & Gas Telephone & Broadband Insurance 156.32 908.9D 502.82 800.11 5.521.02 783.59 1,441.08 945.99 318.89 973.59 323.89 963.93 3,667.42 995.64 530.45 662.51 Repairs & renewals Materials & eqvipment Office Stationary Investiture AGM and trstee expenses Minibus expenses Go Cardless & Worldpay Fee Other expenses 4.745.21 563.68 3.119.59 555.27 61.67 410.12 Sub total 21,523.80 £ 12,767.39 Fundrasln8 expenses Bag packing Other fundrasing costs Sub total Total gross expendlture 21,523.80 £ 12.767.39 Total payment5 21.523.80 E 12,767.39 Net of leIPts/(pa¥Ments1 16.502.37 2.42 6,988.52 11.88 Statement of assests and liabllities at thè end of the year 2021122 2020121 Unrestrirted funds Restrlcted funds Unrestricted funds Restritted funds Cash funds Bank current account Bank deposit account Cash/Floats / Equals Money 9,301.88 16,500.07 609.06 26.411.01 6,330.33 3,578.31 £ 11.086.18 £ 11,083.76 Totsl cash funds £ 11,086.18 9,908.64 £ 11,083.76 Other monatary assets Tax claim Debt5 due from the CountylArea/District Insurance Claim Sub total Investment assets Investment property Quoted investments Other invesknents Sub total Non monetary assest for charlty's own use Badge Stock Shop Stock Other Stod( Land & 8uildings Motor Vehicks ScoutirEB Equipment Other 294,172.00 18,OCM).CQ 5,280.00 7(X).OD £ 294.172.t £ 18,000.(X) 5,280.00 700.00
Sub total 318,152.00 £ 318,152.00 LTabllltles Accounts not yet paid Expenses occurred but not invoiced Subscriptions not yet paid Loans Other liabilities Sub total Contlngent Ilabllltles and future obllgatlons The above receipts and payments account and statement of assets and IlabllltSes were approved by the Trustees on 20_ (the date of the Executlve Commltteè meetlng that approved the a¢countsl and signed on their behalf by SIGNATURE PRINT NAME DATE SIMON RIDGEON CHAIR MARK HOLLIS 10191z¢72 TREASURER
1ST EASTHAMPSTEAD (ST. MICHAEL’S) SCOUT GROUP INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF 1ST EASTHAMPSTEAD (ST. MICHAEL’S) SCOUT GROUP
I report to the trustees on my examination of the accounts of 1st Easthampstead (St. Michael’s) Scout Group (“the Charity”) for the year ended 31st March 2022.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or Act; or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached
Siobhan Glenister, ACA
For and on behalf of David Howard Chartered Accountants
5 The Square Bagshot Surrey GU19 5AX
Date: 07/10/2022