Isr EASTHAMPSTEAD (ST MICHAEL'S) SCOUT GROUP
TRUSTEES. ANNUAL REPORT
FOR THE PEIUOD FROM
I'APRIL 2021 TO 31" MARCH 2022

Contents
Section A. Reference and Administration details...........................-.......................................
Names of the charity trustees who manage the charity...........................................................
Section B. Structure. govemance and management.................................-.......................................
Description of the charity's trusts.
2.1.1
Type of governing document.............
2.1.2
How is the charity constituted?
2.1.3
Trustee selection methods..............-........-.-...........................................
2.1.4
Additional governance issues....................................
Risk and Internal Control............
Section C. Objectives and Activlties.-...............................................
Summary of the objectives of the charity set out in its governing document..................-.......
Publlc benefit statement............................................................. .................-...........................
5ettion D. Achievements and performance...............
Section E. Financial Review .
Statement on the charitvs policy on reserves...........................
Details of any fund materially in deficit...
Investment Policy..................................................................
Section G. Declaration...............................................................

I Section A. Reference and Administration details
Charity name.. I" Easthampstead (St Michael's) Scout Group
Other names the charlty Is known by colloqulally and In thts doojment: Is¢Easthampstead
Scout Group,"The Group"
Registered charlty number.. 287924
ScoutAssociation's Registration Number for the Group: 10013635
Charitys principal address.. The Westwick Hall, Wildridings Road, Bracknell, Berkshire RG12 7WP
The Chairnian during the report period was: Simon Ridgeon
The Secretary was: loanna Hollis
The Treasurer was.. Mark Hollis
1.1 Names of the charity trustees who manage the charity
TRusfEE NAME
OFFICE HELD
DATE AcfED IF NOT FORWHOLE YEAR
Ex-offiao
Simon Ridgeon
Phillip Wood
Joanna Hollis
Mark Hollis
Dave Turne
Niki Toogood
Kirn Papps
AndyThomas
Simon Ruddock
Elerted
Peter Godsell
Jeanette Godsell
Stuart Lindsey
Alan Papps
Bob Sartori
Tina Vine
Tim Turner
Graham Ruddock
Jonathan Smith
Janine Tonktn
Liz Cox
Steve Turner
Dan Turner
Nominated
Georgina Tomkins
lill Ridgeon
Chairperson
Group Scout Leader
Secretsry
Treasurer
Beaver Section Leader
Beaver Section Leader
Cub Section Leader
Cub Section Leader
Scout Section Leader
To Septernber 2021
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
o September 2021
To September 2021
Trustee
Trustee

2 Section B. Strurture, governance and management
2.1 Description ofthe charitys trusts
2.1.1 Type of governing document
The Group's governing documents are those ofthe Scout Association. They consist of a Royal
Charter. at which give authority to the Bye Laws ofthe Association, and the Policy,
Organisation and Rules ofThe Scout Association (POR).
2.1.2 How Is the charityconstituted7
The Group is a trust estsblished under its rules which are common to all Scouts.
Z.1.3 Trustee seleetlon methods
The Trustees are appointed in accordance with the Policy. Organisation and Rules of The
Scout Association.
2.1.4 Additional governance issues
The Group is managed by the Group Executive Committee, the members of which are the 'Charity
Tru5tees' of the Scout Group, which is an educational charlty. As tharity trustees they are
responsible for complying with legislation applicable to charities. This included the registration and
keeping of proper accounts, and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together
with the Group Scout Leader, individual section leaders, other leaders lif opted to take on the
responsibility) and parent representation and meets at a minimum every quarter.
Members of the Executive Committee complete training within their first 3 months of joining the
committee.
The Group Executive Committee exists to support the Group Scout Leader in meeting the
responsibilities of the appointments and is responsible for:
The maintenance of Group property,.
The risÉng of funds and the administration of Group finance..
The insurance ofproperty, equipment and Group finance,.
Group public occasions..
Assisting Tn the recruitment of leaders and other adult support-
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.
2.2 Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group
is exposed, these have been reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are:

Damage to the buildin& property and equipment- The Group would request the use of
buildings and equipment from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal arrangements arrange
with these organi5ations. The Group has sufficient buildings and contents insurance in
place to mitigate against permeant loss.
Injury to leaders, helpers, supporters and members- The Group through the
membership fees contributes to The Scout Association's national accident
insurance policy. an additional policy has been tsken out to cover those parents or
helpers who do not fall under the main Scout Association national accidence
insurance policy. Risk Assessments are undertaken before all artivities.
Reduced income from fund rai5ing- The Group is primarily reliant on incorne from
subscriptions and fundraising. The Group does hold a reserve to ensure that the
continuity ofactivities should there be a major redurtion in income. The Committee
could raise the value of subscriptions to increase the income to the Group on an ongoing
basls, either temporarily or permanently.
Reduction or loss of leaders- The Group is totally reliant upon volunteers to run and
administer the activities of the Group. If there was a reduction in the numbers ofleaders
to an unacceptable level in a particular section or the Group as 2 whole then there
would have to be a contraction, consolidation or closure of a section. In the worst-case
scenarlo, rhe complete closure of the Group.
Reduction or loss of member- The Group provides activities for all young people aged
6 to 18. Ifthere was a reduttion in membership in a particularsection orthe Group as
a whole then there would have to be a contraction, consolidation or closure of a
section. In the worst-ca5e scenario, the complete closure oFthe Group.
The Group has in place systems of internal controls that are designed to provide
reasonable assurdnce against rnaterial mismanagement or loss, these include 2
signatories for all bank payments and comprehensive insurance policies to ensure
that insurable risks are covered.
3 Section C. Objectives and Activities
3.1 Summary of the objectives of the charity set out in its governing
document
The Purpose of Scouting- Scouting exists to actively engage and supportyoung people In their
personal development, empowering them to make a positive contribution to society.
The Values of Scouting- As Scouts we are guided by these values..
Jntegrity- We act with integrity,. we are honest, trustworthy and
loyal. Respect- We have self-respect and respect for others.
Care-we support others and take care oftbe world in which we live.
Belief- We explore our faiths, beliefs and attitudes.
Co-oper3tJon -we make a positive difference,. we co-operate wÉth others and make friends.

The Scouting Method- Scouting uses a Method, which is young people, in partnership
with adults..
enjoying what they are doin￿,
learning by doing;
participating in varied and progressive activities,.
making choices for themselves:
tsking responsibility for their own actions,.
workiTJg in groups..
tsking increasing responsibility for others;
tsking part in activities outdoors;
sharing in prayer and worship;
making and living out their Promise.
3.2 Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement
of education and the advancement of citizenship or community development headings.
4 Section D. Achievements and performance
As we came out ofthe 2021 lock down, the group was once again able to 5t2rt face to face
meetings. under Covid safe procedures, this enabled all the sections to rl￿ a varied and
exciting program along with camps and other off-site activities.
The group was able to obtain a number of Covid grants from the government via the council,
which meant that we were able to keep our membership subscriptions reduced during the
pandemic whilst also continuing with the upkeep and developrnents on the Group HQ.
5 Section E. Financial Review
5.1 Statement on the charitys policy on reserves
The Group's policy on reserves is to hold sufficient resources to continue the charitable
activities of the Group, should incorne and fundraising activities fall short. The Group Executive
Committee considers that the Group should hold a sum equivalent to 12 months running cost
in reserves, circa £10,000.
The Group held reserves ofapproximately£ll,000 against this end atyear. This is above the
level required for operating expenses, however this can be explained by the group holding
£2,000 in a restricted lund for disadvantaged members.

It should also be called out that the group stsrted to reviewthe impact of the pandemic on the
groups finances and actions were commenced to ensure that the group remained financially
stable during the period of the pandemic, this included the reduction in utility costs, a reduction
in insurance, we were also able to obtain a number of Government grants to support the group.
5.2 Details of any fund materially in deficit
The Group does not have any funds in a deficit position.
5.3 Investment Policy
The Group does not have sufficient funds to invest in longer-terni investments. The Group
has therefore adopted a risk averse strategy to the investment of its funds. All funds are held
in cash Ltsing only mainstream banks or building societies.
The Group Executive Committee regularly monitors the leve15 of bank balances and the
interest rates received to ensure the Group obtains maximum value and income from its
balancing arrangements. Occasionally this may involve using an account that requires a
period of notice before funds may be withdrawn. Before doing so the Group Executive will
consider the cash flow requirements ofthe Group.
6 Section G. Declaration
The Trustees declare that they have approved the trustees, report above.
Signed for and on behalf of the I" Easthampstead (St Michael's) Scout Group Charity Trustees
sI￿atures
Full Name
Posltion
Date
Ckn•r
2 710 9/22

1st EASTHAMPSTEAD SCOUT GROUP COUNCIL
Receipts and Payments Account
From the year:
2021122
Unrestrirted
funds
To
2020121
Restrlrted
funds
Restrirted
funds
Unrestrlcted
funds
RECEIPTS AND PAYMEMfs- RECEiwrs
Recelpts
Donations. legacies and similar Income
Membership subscriptions
Less.. Membership sub5cr¢ptions paid on
INational/County/ArealDistrictl
Net Membership subscruptions retained
Donations
Gift Aid
11.813.00
8.323.(K)
5,432.40
5,892.80
6,380.60
1,187.30
2,430.20
340.37
Other similar income IExplorersl
sub Total
7,567.90
2,770.57
Grants
Maintenance grants
Other grants
21,272.90
21.272.90
£ lo,(￿0.0￿
£ io,wo.00
Sub Total
Pro8ramme and Actlvltles
External Activities
7.872.07
7,872.07
7,213.70
7,213.70
Sub Total
Fundraslng Igrossl
Misc
Minlbus Hire
Scout Shop
Hire
Other linc investiture)
1,083.30
150.00
230.00
330.
42.00
222.00
Syb Total
1,313.30
Investment Income
Bank interest
Other income
2.42
11.88
Sub Total
2.42
11.88
Tgtal Gross Income
38,026.17
2.42
5.778.87
11.88
Total rece5pts
38,026.17
2.42
5,778.87
11.88
2021122
Unrestrirted
funds
2020121
Restrirted
funds
Restrlcted
funds
Unrestric
fvfids
RECEIPTS AND PAYMENTS- PAYMENTS
Payments
Charltable Payments
Programme and activities
Adult support and training
5,057.60
594.54

Rent
Water & Sewage
Elertricity & Gas
Telephone & Broadband
Insurance
156.32
908.9D
502.82
800.11
5.521.02
783.59
1,441.08
945.99
318.89
973.59
323.89
963.93
3,667.42
995.64
530.45
662.51
Repairs & renewals
Materials & eqvipment
Office Stationary
Investiture
AGM and tr￿stee expenses
Minibus expenses
Go Cardless & Worldpay Fee
Other expenses
4.745.21
563.68
3.119.59
555.27
61.67
410.12
Sub total
21,523.80
£ 12,767.39
Fundrasln8 expenses
Bag packing
Other fundrasing costs
Sub total
Total gross expendlture
21,523.80
£ 12.767.39
Total payment5
21.523.80
E 12,767.39
Net of le￿IPts/(pa¥Ments1
16.502.37
2.42
6,988.52
11.88
Statement of assests and liabllities
at thè end of the year
2021122
2020121
Unrestrirted
funds
Restrlcted
funds
Unrestricted
funds
Restritted
funds
Cash funds
Bank current account
Bank deposit account
Cash/Floats / Equals Money
9,301.88
16,500.07
609.06
26.411.01
6,330.33
3,578.31
£ 11.086.18
£ 11,083.76
Totsl cash funds
£ 11,086.18
9,908.64
£ 11,083.76
Other monatary assets
Tax claim
Debt5 due from the CountylArea/District
Insurance Claim
Sub total
Investment assets
Investment property
Quoted investments
Other invesknents
Sub total
Non monetary assest for charlty's own use
Badge Stock
Shop Stock
Other Stod(
Land & 8uildings
Motor Vehicks
ScoutirEB Equipment
Other
294,172.00
18,OCM).CQ
5,280.00
7(X).OD
£ 294.172.t
£ 18,000.(X)
5,280.00
700.00

Sub total
318,152.00
£ 318,152.00
LTabllltles
Accounts not yet paid
Expenses occurred but not invoiced
Subscriptions not yet paid
Loans
Other liabilities
Sub total
Contlngent Ilabllltles and future obllgatlons
The above receipts and payments account and statement of assets and IlabllltSes were approved by the Trustees on
20_ (the date of the Executlve Commltteè meetlng that approved the a¢countsl and signed on their behalf by
SIGNATURE
PRINT NAME
DATE
SIMON RIDGEON
CHAIR
MARK HOLLIS
10191z¢72
TREASURER

**1ST EASTHAMPSTEAD (ST. MICHAEL’S) SCOUT GROUP INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF 1ST EASTHAMPSTEAD (ST. MICHAEL’S) SCOUT GROUP** 

I report to the trustees on my examination of the accounts of 1st Easthampstead (St. Michael’s) Scout Group (“the Charity”) for the year ended 31st March 2022. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or Act; or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached 


Siobhan Glenister, ACA 

For and on behalf of David Howard Chartered Accountants 

5 The Square Bagshot Surrey GU19 5AX 

Date: 07/10/2022