2024-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.2023 Period start date To 31.03.2024 Period end date

Charity name: Eye Community Association

Charity registration number: 287886

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Association are to (a) promote the beneft of the inhabitants of the Parish of Eye and the neighbourhood defned by the Parish Boundary (“the area of beneft”) without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common efort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants (b) Establish, or secure the establishment of, a Community Centre (hereinafter called “the Centre”) and to maintain and manage the same (whether alone or inco-

		operation with any local authority or other person or body) in furtherance of these objects (c) The Association shall be a non-party in politics and sectarian religion
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Community Cafe, ftness activities, craft groups, community luncheons, fundraising events, meeting space, dog training, hall for event hire and the production of the village magazine.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have paid attention to the Charity Commissions guidance on public beneft and run the centre for the good of the community.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The centre is a community hub accessible to all. We have had many diferent events and groups that encouraged lots of diferent people to attend the centre. This creates a sense of well being and inclusivity within our_community._ Our quarterly village magazine (produced and delivered to every home by volunteers) makes sure that all members of our village are kept up to date with village news.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	In summary our income has increased by £11.7k once the refunds of £5.5k have been omitted compared to the last fnancial year. Our increase is income can be summarised by the below movements:  £4.3k: our private hire income has increased from £7.3k last year to £11.9k this year. This is due to generally having more bookings, increasing our private hire pricing, and chasing some older debts.  £2.6k: our regular hire income has increased from £27.6k last year to £30k this year. Again, there has been some chasing of older debts, but also being more consistent with users being charged weekend pricing.  £2.5k: our fundraising eforts and recycling have contributed a combined £2,678 this year compared to £246 last year. This year, the clothes and ink cartridge recycling were introduced, and we have had some successful bingo events, a disco and the Christmas afternoon tea.  £2k: we transferred this amount from the savings account to cover the increased expenses we were seeing in wages for Hannah’s maternity whilst waiting for the rebate from HMRC which will fall in the next fnancial year’s income. Going through the other items in the income, our Eyescan income has increased to £4,494.90, meaning this income now covers our expenses of printing the magazine. The income from Boyz Bars has decreased slightly to £666.79 – this amount represents their contribution to the electricity using the meter readings attached to the cooling system, so one can assume they have used less

electricity than the previous year to accommodate the bars for the private bookings. The grant last year was for the chairs purchased for the lounge from PCC and the grant of £350 this year was from Asda to host the Christmas afternoon tea. The donations this year were from the Warm Hub and private users. Our community café has started to show under miscellaneous income rather than regular users, as the café is now being run by the committee which has been in place since January 2024. This financial year we have retained the deposits from 3 private users due to improper use of the centre – 2 full deposits retained and one half of a deposit retained totalling £250. Our refunds from our suppliers have also increased since last year and we managed to get another £100 compensation from Barclays this year due to their poor customer service. Our expenses are showing as increased by £8k compared to last year once the £5.5k refunded payments have been omitted and once the transfer of £3k into our savings account last year has been omitted. From our P&L, it is clear to see that this mostly relates to our utility expenditure, which has increased from £10.9k last year to £18.9k this year. We were paying off a large electricity debt at the beginning of the year which has now been paid off in full. Our electricity account is showing a credit amount of £4k and our gas account is showing a debit of a similar so more or less contras off. Furthermore, we still await the possible VAT credit. Unfortunately, we cannot take advantage of the lower unit rates as we are stuck in our contract until January 2025. Our other expenses aren’t too dissimilar from last year, however it is important to note that we are only showing 11 months of wages in the current year numbers as mentioned earlier, so if this had appeared on the bank statement in time, our expenses would have increased by more than £10k compared to last year. We

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||||||| |---|---|---|---|---|---| |report on a cash basis, however I will| |inform the auditor of the material| |movements|in|wages|and|the| |expected rebate from HMRC to see| |whether a provision will need to be| |made in the number for 2023-2024.| |Other expenses showing in the P&L| |are some private user cancellations in| |late 2023 of £140 – one which we| |chose to refund as the user did not| |realise|a|bouncy|castle|was|not| |allowed. Our telephone, broadband| |and|insurance|increased|by| |indexation applied by the suppliers.| |Our Eyescan printing costs stayed at a| |relatively|similar|rate.|Within|our| |renewals, all renewals were relatively| |in line with the previous year however| |we did not have to pay for an alarm| |renewal – I recall Hannah mentioning| |something along the lines of putting| |in a complaint regarding the service| |meaning we received a lower charge.| |Our repairs|are|by coincidence|a| |similar amount to the previous year| |despite|being|for|different|repairs| |being|carried|out|in|the|centre.| |Stationery is also at a similar level| |and it is good to see our cleaning| |costs going down by just over £200| |which is what we have been trying to| |achieve for a while.| |Under the miscellaneous expenses,| |are the fundraising costs of £383.56| |to fund the higher level of fundraising| |activities this financial year. Under| |centre improvements, last year we| |had the painting of the centre and this| |year our main expense was the new| |laptop. We’ve had a lower level of| |call-outs this year, our audit expense| |is the same amount and we’ve had to| |pay for a small amount of additional| |bar|extensions.|Our|staff|gifts| |increased this year as we had extra| |staff|at|Christmas|and|Hannah’s| |maternity|present.|Our|refuse| |collection|expenses|have|also| |increased by £170, and although it| |has increased, I haven’t yet been able| |to find a cheaper alternative to Biffa.| |The payment for the Poppy Appeal is| |not showing in the expenses this year| |as it was taken out of the Halloween| |Disco takings and therefore did not go| |through our account. I have informed| |the executive committee that this is| |not|permitted|and|cannot|happen| |going|forward|–|all|income|and|

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		expenditure must be logged as intended through the bank account. Lastly, the interest on our no. 3 account has increased to £105 compared to just £19 last year. Overall, the year was quite difcult with the fnances due to the change in personnel, correcting some of the reporting maintained in the ofce and chasing some older debts. However, we have now introduced new invoice templates to minimise user errors and to show clear detail of what we are charging for. We also have a new invoice tracker that is now being correctly updated and is a true refection of what is outstanding at any point in time.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve is kept in a high interest savings account in case of emergency repairs or if new equipment is needed. We are also undergoing a community asset transfer and our outgoings will be signifcantly higher once this has beencompleted.
Amount of reservesheld	Para 1.22	£7055.85
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Grants, hall hire, village magazine advertising (Eyescan) and fundraising events - Craft fair, community luncheon.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:		Charitable Trust
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Community Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The members with the power to vote at the Annual General Meeting shall elect the Treasurer and Secretary of the Association and such other Ofcers as the Association may from time to time decide who shall service in their respective capacities as Ofcers of the General Committee and of any Executive Committee which may be established in. Such Ofcers may be appointed as members of any sub-committee established

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Eye Community Association
Other name the charity uses
Registered charity number	287886
Charity’s principal address	Manor Farm Community Centre 70 High Street Eye Peterborough PE6 7UY

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Adrian Martin	Chairperson
	LesleyWaldock	Treasurer
	KayWilson	Secretary
	Marion Royle	Trustee

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Lesley Waldock

Position (eg Secretary, Treasurer Chair, etc) Date 14/06/2023

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

PROFIT & LOSS ACCOUNT

for the year ending 31 March 2024

		2023		2024
		£		£
INCOME
General bookings, Rents & Donations		37,039		43,608
Social Functions & Fund Raising		246		2,788
Deposits
Held on 01/04/23	2,053
Movement	(578)	278		(578)
Held on 31/03/24	1,475
Eye Scan		4,182		4,495
Other		119		455
			41,864		50,768
Less
EXPENDITURE
Staff Wages & Costs		22,027		22,220
Heating, Lighting & Water Rates		10,890		18,935
Cleaning Materials & Waste Collection		1,868		1,822
Telephones & Broadband		417		484
Insurance		552		619
Repairs, Renewals & Security		1,152		1,367
Centre Improvements		1,418		570
Postage, Stationery & Office		142		191
Eye Scan		4,461		4,472
Donations & Staff Gifts		184		220
Independent Examiner		270		270
Advertising & Website
Licences, Performing Rights & PPL		836		568
Other costs				500
Depreciation		729		583
			44,947		52,821
NET PROFIT/(LOSS) FOR THE PERIOD			(3,083)		(2,053)

EYE	COMMUNITY ASSOCIATION
	CHARITY NO 287886
	BALANCE SHEET
	as at 31 March 2024
	2023		2024
	£		£
FIXED ASSETS	2,911		2,328
CURRENT ASSETS
Bank Community Account	5,331	6,333
Bank Community Account for Deposits	2,053	1,475
Business Saver Account	8,951	7,056
	16,334	14,864
CURRENT LIABILITIES
Provisions
Accruals	(127)	(127)
	(127)	(127)
NET CURRENT ASSETS/(LIABILITIES)	16,461		14,991
NET ASSETS	19,373		17,319
Financed by:
ACCUMULATIVE ACCOUNT	19,373		17,319

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

ACCUMULATIVE ACCOUNT

as at 31 March 2024

		2023		2024
		£		£
Capital Fund b/fwd		22,456		19,372
Add:
Other Capital Introduced	-		-
Net Profit/(Loss) for the Period	(3,084)		(2,053)
		(3,084)		(2,053)
Add/(Less):
Other transactions	-
		-		-
Capital Fund c/fwd		19,372		17,319

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

FIXED ASSETS SCHEDULE

as at 31 March 2024

					Depreciation
		This year	This year	Depreciation	charge this	WDA at
	At cost	additions	disposals	to 31/03/23	year	31/03/24
Audio & Lighting	1,705			1,680	5	20
Stage Work etc	768			757	2	9
Telephone & Answerphone	181			179	0	1
Floor Buffing Machine	603			593	2	8
Ladder	174			172	0	1
Bingo Machine	234			230	1	3
Curtaining	1,779			1,738	8	33
Chairs - Lounge	823			795	6	22
Flooring - Lounge	1,967			1,897	14	56
Tables - Lounge	1,196			1,154	8	33
Cigarette Bins	101			97	1	3
Folding Tables	1,174			1,123	10	41
CCTV Cameras	1,359			1,300	12	47
CCTV Recorder etc	589			564	5	20
Security System	3,779			3,315	93	371
Refridgerator	298			277	4	17
Bain Marie	450			420	6	24
Tables	203			188	3	12
Playgroup Chairs	140			127	2	11
Wall Plaques	78			71	1	6
Food Mixer	200			183	3	13
Trolley	178			163	3	12
Crockery	2,990			2,589	80	321
Crockery	238			207	6	25
Computer	436			378	12	46
Hoover & Doodlebug	131			114	4	14
Chairs - Feb 2016	2,218			1,846	74	298
Cellar Cooling	1,902			1,504	80	319
Folding Tables & Trolley	1,159			915	49	195
Blinds	500			369	26	105
Water Heater	324			218	21	85
Dishwasher	354			238	23	92
Projector	200			118	16	66
	28,431	-	-	25,520	583	2,328

I (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the tru8ta•sl membern of EYE COMMUNITY ASSOCIATION On accounts for the year endod 3110312024 Charity no (if any) 287886 Set out on pages Attached 4 pages of Financial Statements I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110312024. Responsibilities and As the charity's trustees, you are responsible for the preparation of th8 basis of roport accounts in accordance with the requirements of the Charities Act 2011 I'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examlner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance wsth $e¢tion 130 of the Charities Act., or the accounts did not accord with the accounting rewrds; or the accounts did not comply wrth the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requifement that the accounts give a 'true and fair, view which is not a mattèr considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th8 accounts to be reached. Slgnad: Dats: 10102Q025 Name: oanna Fox ACMA Rolovant profèsslonal qualification{sl or body (if any): Chartered Institute of Management Accountants Addres8- Unit B Greenhill House, Thorpe Road Petert)orough PE3 6RU IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity aC￿Unts.' directions and guidan￿ for examiners). Give here brief details of any items that the examinor wishes to discloso. IER Oct 2018