## **Trustees’ Annual Report for the period**
## **From 01.04.2023 Period start date To 31.03.2024 Period end date**
## **Charity name: Eye Community Association**
## **Charity registration number: 287886**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The objects of the Association
are to
(a)
promote the beneft of
the inhabitants of the
Parish of Eye and the
neighbourhood
defned by the Parish
Boundary (“the area of
beneft”) without
distinction of sex,
sexual orientation,
race or of political,
religious or other
opinions, by
associating together
the said inhabitants
and the local
authorities, voluntary
and other
organisations in a
common efort to
advance education
and to provide
facilities in the
interests of social
welfare for recreation
and leisure-time
occupation with the
object of improving
the conditions of life
for the said inhabitants
(b)
Establish, or secure
the establishment of, a
Community Centre
(hereinafter called
“the Centre”) and to
maintain and manage
the same (whether
alone or inco-|
|||operation with any
local authority or other
person or body) in
furtherance of these
objects
(c)
The Association shall
be a non-party in
politics and sectarian
religion|
|---|---|---|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Community Cafe, ftness activities,
craft groups, community luncheons,
fundraising events, meeting space,
dog training, hall for event hire and
the production of the village
magazine.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have paid attention to
the Charity Commissions guidance on
public beneft and run the centre for
the good of the community.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The centre is a community hub
accessible to all. We have had many
diferent events and groups that
encouraged lots of diferent people to
attend the centre. This creates a
sense of well being and inclusivity
within our_community._
Our quarterly village magazine
(produced and delivered to every
home by volunteers) makes sure that
all members of our village are kept up
to date with village news.||
|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|In summary our income has increased
by £11.7k once the refunds of £5.5k
have been omitted compared to the
last fnancial year. Our increase is
income can be summarised by the
below movements:
£4.3k: our private hire income
has increased from £7.3k last
year to £11.9k this year. This is
due to generally having more
bookings,
increasing
our
private hire pricing, and
chasing some older debts.
£2.6k: our regular hire income
has increased from £27.6k last
year to £30k this year. Again,
there has been some chasing of
older debts, but also being
more consistent with users
being charged weekend pricing.
£2.5k: our fundraising eforts
and recycling have contributed
a combined £2,678 this year
compared to £246 last year.
This year, the clothes and ink
cartridge
recycling
were
introduced, and we have had
some successful bingo events,
a disco and the Christmas
afternoon tea.
£2k: we transferred this
amount from the savings
account to cover the increased
expenses we were seeing in
wages for Hannah’s maternity
whilst waiting for the rebate
from HMRC which will fall in the
next fnancial year’s income.
Going through the other items in the
income, our Eyescan income has
increased to £4,494.90, meaning this
income now covers our expenses of
printing the magazine. The income
from Boyz Bars has decreased slightly
to £666.79 – this amount represents
their contribution to the electricity
using the meter readings attached to
the cooling system, so one can
assume they have used less|
|---|---|---|
electricity than the previous year to accommodate the bars for the private bookings. The grant last year was for the chairs purchased for the lounge from PCC and the grant of £350 this year was from Asda to host the Christmas afternoon tea. The donations this year were from the Warm Hub and private users. Our community café has started to show under miscellaneous income rather than regular users, as the café is now being run by the committee which has been in place since January 2024. This financial year we have retained the deposits from 3 private users due to improper use of the centre – 2 full deposits retained and one half of a deposit retained totalling £250. Our refunds from our suppliers have also increased since last year and we managed to get another £100 compensation from Barclays this year due to their poor customer service. Our expenses are showing as increased by £8k compared to last year once the £5.5k refunded payments have been omitted and once the transfer of £3k into our savings account last year has been omitted. From our P&L, it is clear to see that this mostly relates to our utility expenditure, which has increased from £10.9k last year to £18.9k this year. We were paying off a large electricity debt at the beginning of the year which has now been paid off in full. Our electricity account is showing a credit amount of £4k and our gas account is showing a debit of a similar so more or less contras off. Furthermore, we still await the possible VAT credit. Unfortunately, we cannot take advantage of the lower unit rates as we are stuck in our contract until January 2025. Our other expenses aren’t too dissimilar from last year, however it is important to note that we are only showing 11 months of wages in the current year numbers as mentioned earlier, so if this had appeared on the bank statement in time, our expenses would have increased by more than £10k compared to last year. We
**----- Start of picture text -----**
|||||||
|---|---|---|---|---|---|
|report on a cash basis, however I will|
|inform the auditor of the material|
|movements|in|wages|and|the|
|expected rebate from HMRC to see|
|whether a provision will need to be|
|made in the number for 2023-2024.|
|Other expenses showing in the P&L|
|are some private user cancellations in|
|late 2023 of £140 – one which we|
|chose to refund as the user did not|
|realise|a|bouncy|castle|was|not|
|allowed. Our telephone, broadband|
|and|insurance|increased|by|
|indexation applied by the suppliers.|
|Our Eyescan printing costs stayed at a|
|relatively|similar|rate.|Within|our|
|renewals, all renewals were relatively|
|in line with the previous year however|
|we did not have to pay for an alarm|
|renewal – I recall Hannah mentioning|
|something along the lines of putting|
|in a complaint regarding the service|
|meaning we received a lower charge.|
|Our repairs|are|by coincidence|a|
|similar amount to the previous year|
|despite|being|for|different|repairs|
|being|carried|out|in|the|centre.|
|Stationery is also at a similar level|
|and it is good to see our cleaning|
|costs going down by just over £200|
|which is what we have been trying to|
|achieve for a while.|
|Under the miscellaneous expenses,|
|are the fundraising costs of £383.56|
|to fund the higher level of fundraising|
|activities this financial year. Under|
|centre improvements, last year we|
|had the painting of the centre and this|
|year our main expense was the new|
|laptop. We’ve had a lower level of|
|call-outs this year, our audit expense|
|is the same amount and we’ve had to|
|pay for a small amount of additional|
|bar|extensions.|Our|staff|gifts|
|increased this year as we had extra|
|staff|at|Christmas|and|Hannah’s|
|maternity|present.|Our|refuse|
|collection|expenses|have|also|
|increased by £170, and although it|
|has increased, I haven’t yet been able|
|to find a cheaper alternative to Biffa.|
|The payment for the Poppy Appeal is|
|not showing in the expenses this year|
|as it was taken out of the Halloween|
|Disco takings and therefore did not go|
|through our account. I have informed|
|the executive committee that this is|
|not|permitted|and|cannot|happen|
|going|forward|–|all|income|and|
**----- End of picture text -----**
|||expenditure must be logged as
intended through the bank account.
Lastly, the interest on our no. 3
account has increased to £105
compared to just £19 last year.
Overall, the year was quite difcult
with the fnances due to the change in
personnel, correcting some of the
reporting maintained in the ofce and
chasing some older debts. However,
we have now introduced new invoice
templates to minimise user errors and
to show clear detail of what we are
charging for. We also have a new
invoice tracker that is now being
correctly updated and is a true
refection of what is outstanding at
any point in time.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserve is kept in a high interest
savings account in case of emergency
repairs or if new equipment is needed.
We are also undergoing a community
asset transfer and our outgoings will
be signifcantly higher once this has
beencompleted.|
|Amount of reservesheld|Para 1.22|£7055.85|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Grants, hall hire, village magazine
advertising (Eyescan) and fundraising
events - Craft fair, community luncheon.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
||||
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:||Charitable Trust|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Community Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The members with the
power to vote at the
Annual General Meeting
shall elect the Treasurer
and Secretary of the
Association and such other
Ofcers as the Association
may from time to time
decide who shall service in
their respective capacities
as Ofcers of the General
Committee and of any
Executive Committee
which may be established
in. Such Ofcers may be
appointed as members of
any sub-committee
established|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Eye Community Association|
|---|---|
|Other name the charity uses||
|Registered charity number|287886|
|Charity’s principal address|Manor Farm Community Centre
70 High Street
Eye
Peterborough
PE6 7UY|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Adrian Martin|Chairperson|||
||LesleyWaldock|Treasurer|||
||KayWilson|Secretary|||
||Marion Royle|Trustee|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name** N/A
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|N/A|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Lesley Waldock
**Position (eg Secretary,** Treasurer **Chair, etc) Date** 14/06/2023
## **EYE COMMUNITY ASSOCIATION**
## CHARITY NO 287886
## **PROFIT & LOSS ACCOUNT**
for the year ending 31 March 2024
|||**2023**||**2024**||
|---|---|---|---|---|---|
|||**£**||**£**||
|**INCOME**||||||
|General bookings, Rents & Donations||37,039||43,608||
|Social Functions & Fund Raising||246||2,788||
|Deposits||||||
|Held on 01/04/23|2,053|||||
|Movement|(578)|278||(578)||
|Held on 31/03/24|1,475|||||
|Eye Scan||4,182||4,495||
|Other||119||455||
||||**41,864**||**50,768**|
|Less||||||
|**EXPENDITURE**||||||
|Staff Wages & Costs||22,027||22,220||
|Heating, Lighting & Water Rates||10,890||18,935||
|Cleaning Materials & Waste Collection||1,868||1,822||
|Telephones & Broadband||417||484||
|Insurance||552||619||
|Repairs, Renewals & Security||1,152||1,367||
|Centre Improvements||1,418||570||
|Postage, Stationery & Office||142||191||
|Eye Scan||4,461||4,472||
|Donations & Staff Gifts||184||220||
|Independent Examiner||270||270||
|Advertising & Website||||||
|Licences, Performing Rights & PPL||836||568||
|Other costs||||500||
|Depreciation||729||583||
||||**44,947**||**52,821**|
|**NET PROFIT/(LOSS) FOR THE PERIOD**|||**(3,083)**||**(2,053)**|
|**EYE**|**COMMUNITY ASSOCIATION**|||
|---|---|---|---|
||CHARITY NO 287886|||
||**BALANCE SHEET**|||
||as at 31 March 2024|||
||**2023**||**2024**|
||**£**||**£**|
|**FIXED ASSETS**|2,911||2,328|
|**CURRENT ASSETS**||||
|Bank Community Account|5,331|6,333||
|Bank Community Account for Deposits|2,053|1,475||
|Business Saver Account|8,951|7,056||
||16,334|14,864||
|**CURRENT LIABILITIES**||||
|Provisions||||
|Accruals|(127)|(127)||
||(127)|(127)||
|**NET CURRENT ASSETS/(LIABILITIES)**|16,461||14,991|
|**NET ASSETS**|**19,373**||**17,319**|
|Financed by:||||
|**ACCUMULATIVE ACCOUNT**|**19,373**||**17,319**|
## **EYE COMMUNITY ASSOCIATION**
CHARITY NO 287886
## **ACCUMULATIVE ACCOUNT**
as at 31 March 2024
|||**2023**||**2024**|
|---|---|---|---|---|
|||**£**||**£**|
|**Capital Fund b/fwd**||**22,456**||**19,372**|
|Add:|||||
|Other Capital Introduced|-||-||
|Net Profit/(Loss) for the Period|(3,084)||(2,053)||
|||(3,084)||(2,053)|
|Add/(Less):|||||
|Other transactions|-||||
|||-||-|
|**Capital Fund c/fwd**||**19,372**||**17,319**|
## **EYE COMMUNITY ASSOCIATION**
CHARITY NO 287886
## **FIXED ASSETS SCHEDULE**
as at 31 March 2024
||||||Depreciation||
|---|---|---|---|---|---|---|
|||This year|This year|Depreciation|charge this|WDA at|
||At cost|additions|disposals|to 31/03/23|year|31/03/24|
|Audio & Lighting|1,705|||1,680|5|20|
|Stage Work etc|768|||757|2|9|
|Telephone & Answerphone|181|||179|0|1|
|Floor Buffing Machine|603|||593|2|8|
|Ladder|174|||172|0|1|
|Bingo Machine|234|||230|1|3|
|Curtaining|1,779|||1,738|8|33|
|Chairs - Lounge|823|||795|6|22|
|Flooring - Lounge|1,967|||1,897|14|56|
|Tables - Lounge|1,196|||1,154|8|33|
|Cigarette Bins|101|||97|1|3|
|Folding Tables|1,174|||1,123|10|41|
|CCTV Cameras|1,359|||1,300|12|47|
|CCTV Recorder etc|589|||564|5|20|
|Security System|3,779|||3,315|93|371|
|Refridgerator|298|||277|4|17|
|Bain Marie|450|||420|6|24|
|Tables|203|||188|3|12|
|Playgroup Chairs|140|||127|2|11|
|Wall Plaques|78|||71|1|6|
|Food Mixer|200|||183|3|13|
|Trolley|178|||163|3|12|
|Crockery|2,990|||2,589|80|321|
|Crockery|238|||207|6|25|
|Computer|436|||378|12|46|
|Hoover & Doodlebug|131|||114|4|14|
|Chairs - Feb 2016|2,218|||1,846|74|298|
|Cellar Cooling|1,902|||1,504|80|319|
|Folding Tables & Trolley|1,159|||915|49|195|
|Blinds|500|||369|26|105|
|Water Heater|324|||218|21|85|
|Dishwasher|354|||238|23|92|
|Projector|200|||118|16|66|
||**28,431**|**-**|**-**|**25,520**|**583**|**2,328**|
I (HARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the tru8ta•sl
membern of
EYE COMMUNITY ASSOCIATION
On accounts for the year
endod
3110312024
Charity no
(if any)
287886
Set out on pages
Attached 4 pages of Financial Statements
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended 3110312024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of th8
basis of roport accounts in accordance with the requirements of the Charities Act 2011
I'the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examlner's statement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records were not kept in accordance wsth $e¢tion 130
of the Charities Act., or
the accounts did not accord with the accounting rewrds; or
the accounts did not comply wrth the applicable requirements
concerning the fom and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requifement
that the accounts give a 'true and fair, view which is not a mattèr
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of th8 accounts to be reached.
Slgnad:
Dats:
10102Q025
Name:
oanna Fox ACMA
Rolovant profèsslonal
qualification{sl or body
(if any):
Chartered Institute of Management Accountants
Addres8-
Unit B Greenhill House, Thorpe Road
Petert)orough PE3 6RU
IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity aCUnts.' directions and
guidan for examiners).
Give here brief details of
any items that the
examinor wishes to
discloso.
IER
Oct 2018