2023-03-31-accounts - Eye Community Association

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Trustees’ Annual Report for the period

From 01.04.2022 Period start date To 31.03.2023 Period end date

Charity name: Eye Community Association

Charity registration number: 287886

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Association are to (a) promote the beneft of the inhabitants of the Parish of Eye and the neighbourhood defned by the Parish Boundary (“the area of beneft”) without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common efort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants (b) Establish, or secure the establishment of, a Community Centre (hereinafter called “the Centre”) and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body)in furtherance of

		these objects (c) The Association shall be a non-party in politics and sectarian religion
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Community Cafe, ftness activities, craft groups, community luncheons, fundraising events, meeting space, dog training, hall for event hire and the production of the village magazine.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have paid attention to the Charity Commissions guidance on public beneft and run the centre for the good of the community.
Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

SORP reference

	Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The centre is a community hub accessible to all. We have had many diferent events and groups that encouraged lots of diferent people to attend the centre. This creates a sense of well being and inclusivity within our_community._ Our quarterly village magazine (produced and delivered to every home by volunteers) makes sure that all members of our village are kept up to date with village news.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	For this financial year, the No.1 account is showing a loss of £5,651.37 compared to the last financial year of making a profit of £10,332.65. However, £3000 of the £5,651.37 loss is due to the transfer we made to our No.3 account, so the real loss is £2,632.10 in year which includes our interest gained of £19.27. This leaves us with a difference between the two years of £12,964.75, which can be attributed to the main differences between the years below:  Higher utility expenditure of £5,918.04,  Decreased Eye Scan income of £1,992.50 & increased printing expenses of £279.37 amounting to a £2,271.87 difference. We’re currently showing a loss on Eye Scan of just under £280 over the year,  No furlough payment funding from HMRC in this financial year & increased wage costs amounting to a difference of £4,677.31,  Only 1 grant from PCC received this year compared to the grants available in 2021-22 to recover from the effects of Covid; this amounts to £15,860.93 lower income,  The centre has been back to business in 2022-23 amounting to increased private and weekly income of £14,736.38 Taking all the above into account, the remaining £1000 difference between the two years is due to our variable & ad-hoc income / expenses which are explained in more detail below. Within the income, the other items I haven’t mentioned are the increased usage in this financial year of Boyz Bars by £515.50 and the increased fundraising of £206 due to the Christmas afternoon tea which took place. There was also a goodwill gesture from Barclays of £100 this year due to the time it took them to deal with the requests needed with the change of Treasurer. The incorrect payment / transfers shown in the income for both years contra off with the expenses – please note, the incorrect payment / transfers expenses for this year also includes the £3000 transfer to the No.3 account previously mentioned. Our refunds this year from our utility providers were slightly lower this year and we didn’t receive

any income from fobs or electric use this year. The community café grant received in 2021-22 is also a contra with the expenses & was needed at the time to be processed through the Community Centre bank accounts. Within the expenditure, the other items I haven’t mentioned are slight increases in telephone, broadband & insurance due to inflation. The repairs & renewals expenditure has been slightly lower this year - the main expenses of the 2021-22 repairs were the curtains, alarm and phone / router installs; this year we have made repairs to the foyer lighting. The stationery costs have decreased mainly due to buying cheaper ink for the printer and the cleaning expenses have also decreased due to finding cheaper alternatives and stopping the window cleaning service, however this will need to be monitored going forward as still quite high. Within the first line of the miscellaneous expenses, the preforming rights music licence was much higher than the previous year - £631 compared to £132. At the time of procuring this licence, there were no loopholes we could find to obtain a cheaper licence. Our yearly premise licence of £180 is also included with the figures. Our callouts under the security/lock-up category are slightly higher this year by £90. The audit expenditure has increased due to normal price rises. There was no difference for the bar extension expenses & our staff gift expenditure this year included Marion Royle’s leaving gifts. The refuse collection & shredding expenditure has doubled this year, which may need to be looked into going forward if we see such increases again. The centre improvements cover the purchase of the chairs for the lounge, which was covered off by the £1000 grant from PCC previously mentioned and the remaining amount of just over £400 are the expenses relating to the painting of the foyer. We didn’t incur any expenses for the website renewal this year as I believe this payment is once every 3 years. Overall, I believe the centre finances have managed well this past year. Despite the rising utility costs which have cost us nearly an additional £6000 and lack of grants available to cover the price increases on expenses, we have still managed to make some improvements to our centre and increase our reserves in our No. 3 account.

Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve is kept in a high interest savings account in case of emergency repairs or if new equipment is needed. We are also undergoing a community asset transfer and our outgoings will be signifcantly higher once this has been completed.
Amount of reservesheld	Para 1.22	£8950.88
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Grants, hall hire, village magazine advertising (Eyescan) and fundraising events - Craft fair, community luncheon.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:		Charitable Trust
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Community Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The members with the power to vote at the Annual General Meeting shall elect the Treasurer and Secretary of the Association and such other Ofcers as the Association may from time to time decide who shall service in their respective capacities as Ofcers of the General Committee and of any Executive Committee which may be established in. Such Ofcers may be appointed as members of any sub-committee established
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Eye Community Association
Other name the charity uses
Registered charity number	287886
Charity’s principal address	Manor Farm Community Centre 70 High Street Eye Peterborough PE6 7UY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Office (if any)
Adrian Martin	Chairperson
LesleyWaldock	Treasurer
KayWilson	Secretary
Marion Royle	Trustee
















Corporate trustees–names of the directors at the date the report was approved Director name N/A Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year N/A
Director name
N/A






Trustee name		Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Lesley Waldock

Position (eg Secretary, Treasurer Chair, etc) Date 14/06/2023

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

PROFIT & LOSS ACCOUNT

for the year ending 31 March 2023

		2022		2023
		£		£
INCOME
General bookings, Rents & Donations		37,050		37,039
Council & Parish Grants		500
JRS		3,010
Social Functions & Fund Raising		40		246
Deposits
Held on 01/04/22	1,775
Movement	278	1,000		278
Held on 31/03/23	2,053
Eye Scan		5,890		4,182
Other		377		119
			47,866		41,863
Less
EXPENDITURE
Staff Wages & Costs		20,360		22,027
Heating, Lighting & Water Rates		4,972		10,890
Cleaning Materials & Waste Collection		2,302		1,868
Telephones & Broadband		388		417
Insurance		535		552
Repairs, Renewals & Security		2,113		1,152
Centre Improvements				1,418
Postage, Stationery & Office		461		142
Eye Scan		3,897		4,461
Donations & Staff Gifts		157		184
Independent Examiner		250		270
Advertising & Website		227
Licences, Performing Rights & PPL		372		836
Community Café Grant		500
Depreciation		912		729
			37,445		44,947
NET PROFIT/(LOSS) FOR THE PERIOD			10,421		(3,084)

EYE COMMUNITY ASSOCIATION CHARITY NO 287886

	BALANCE SHEET
	as at 31 March 2023
	2022		2023
	£		£
FIXED ASSETS	3,640		2,911
CURRENT ASSETS
Bank Community Account	10,982	5,331
Bank Community Account for Deposits	1,775	2,053
Business Saver Account	5,931	8,951
	18,688	16,334
CURRENT LIABILITIES
Provisions
Accruals	(127)	(127)
	(127)	(127)
NET CURRENT ASSETS/(LIABILITIES)	18,815		16,461
NET ASSETS	22,456		19,373
Financed by:
ACCUMULATIVE ACCOUNT	22,456		19,373

EYE COMMUNITY ASSOCIATION CHARITY NO 287886

	ACCUMULATIVE ACCOUNT
	as at 31 March 2023
	2022		2023
	£		£
Capital Fund b/fwd	12,035		22,456
Add:
Other Capital Introduced	-	-
Net Profit/(Loss) for the Period	10,421	(3,084)
	10,421		(3,084)
Add/(Less):
Other transactions	-
			-
Capital Fund c/fwd	22,456		19,372

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

FIXED ASSETS SCHEDULE

as at 31 March 2023

					Depreciation
		This year	This year	Depreciation	charge this	WDA at
	At cost	additions	disposals	to 31/03/22	year	31/03/23
Audio & Lighting	1,705			1,674	6	25
Stage Work etc	768			754	3	11
Telephone & Answerphone	181			178	1	2
Floor Buffing Machine	603			591	2	10
Ladder	174			171	1	2
Bingo Machine	234			229	1	4
Curtaining	1,779			1,728	10	41
Chairs - Lounge	823			788	7	28
Flooring - Lounge	1,967			1,880	17	70
Tables - Lounge	1,196			1,144	11	42
Cigarette Bins	101			96	1	4
Folding Tables	1,174			1,110	13	51
CCTV Cameras	1,359			1,285	15	59
CCTV Recorder etc	589			557	6	25
Security System	3,779			3,199	116	464
Refridgerator	298			272	5	21
Bain Marie	450			412	8	30
Tables	203			185	3	15
Playgroup Chairs	140			124	3	13
Wall Plaques	78			69	2	7
Food Mixer	200			179	4	17
Trolley	178			159	4	15
Crockery	2,990			2,488	100	401
Crockery	238			199	8	31
Computer	436			364	15	58
Hoover & Doodlebug	131			109	4	17
Chairs - Feb 2016	2,218			1,753	93	372
Cellar Cooling	1,902			1,404	100	398
Folding Tables & Trolley	1,159			854	61	244
Blinds	500			336	33	131
Water Heater	324			192	27	106
Dishwasher	354			209	29	116
Projector	200			98	20	82
	28,431	-	-	24,791	729	2,911

CHARITY COMMISSION FOR ENGIAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of EYE COMMUNifrf ASSOCIATION On accounts for the year 3110312023 Charity no (rf any) 287886 Set out on pages Attached 4 pages of Finala1 Ststwnents I report to the lyustees my examination of the a¢¢ounts of the above dwrity (Ihe Tru) for the year ended 31103r2023. Responsibilities and As the charitys trustees. you are responsible for the Fyeparation of the basls of report accounts in accordan wttt) the requirements of the Charitw Act 2011 I report in respect of my examination of Tntst's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Commission under sedion 145(5)(b) of the A Independent I have cornped my examination. I confirni that no material matters have exarninerfs statement come to my attention in connection with the examination which gives me ause to believe that in. Y material respect.. the accounting records re not kept in accordance with section 130 of the Chartlies Act: or the accounts did not accord wilh the accounting records". or the accounts did not Comply wilh the applicable requirements cOnmir¥j fonn and content of accounts set ¢xrt in the Charbties (Accounts arKI Rewts) Regulations 2008 other than any requirement that the accounts gtve a Irue arKJ fairf view whith is not a matter consKlered as wt of an independent examination. I have no COnrrts and have come across no other matters in connection with the examination to which attention shoukl be drawn in this report in order to enabb a Fyoper urKlerstanding of the accounts to be reached. Signed: 19106r2023 Name: nna Fox ACMA Relevant professlonal qualificationls) or body (if any): Address: Unit B Greenhill House. Thorpe Road Petertx)rough PE3 6RU IER Oct 2018

Section B Disclosure Only complete rf the examiner needs to highlight material matters of con (see CC32, Independent examination of charity accounts: direciions and guidance for examiners). Glvo hern brlef detalls of any Items that the oxaminer wl3he8 to dl8cIo80. IER Oct 2018