## **Trustees’ Annual Report for the period**
## **From 01.04.2022 Period start date To 31.03.2023 Period end date**
## **Charity name: Eye Community Association**
## **Charity registration number: 287886**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the Association
are to
(a)
promote the beneft of
the inhabitants of the
Parish of Eye and the
neighbourhood defned
by the Parish Boundary
(“the area of beneft”)
without distinction of
sex, sexual orientation,
race or of political,
religious or other
opinions, by
associating together
the said inhabitants
and the local
authorities, voluntary
and other organisations
in a common efort to
advance education and
to provide facilities in
the interests of social
welfare for recreation
and leisure-time
occupation with the
object of improving the
conditions of life for the
said inhabitants
(b)
Establish, or secure the
establishment of, a
Community Centre
(hereinafter called “the
Centre”) and to
maintain and manage
the same (whether
alone or in co-operation
with any local authority
or other person or
body)in furtherance of|
|||these objects
(c)
The Association shall
be a non-party in
politics and sectarian
religion|
|---|---|---|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Community Cafe, ftness activities,
craft groups, community luncheons,
fundraising events, meeting space, dog
training, hall for event hire and the
production of the village magazine.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have paid attention to the
Charity Commissions guidance on
public beneft and run the centre for
the good of the community.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
||SORP reference||
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The centre is a community hub
accessible to all. We have had many
diferent events and groups that
encouraged lots of diferent people to
attend the centre. This creates a
sense of well being and inclusivity
within our_community._
Our quarterly village magazine
(produced and delivered to every
home by volunteers) makes sure that
all members of our village are kept up
to date with village news.||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|For this financial year, the No.1 account is
showing a loss of £5,651.37 compared to the
last financial year of making a profit of
£10,332.65. However, £3000 of the
£5,651.37 loss is due to the transfer we
made to our No.3 account, so the real loss is
£2,632.10 in year which includes our interest
gained of £19.27.
This leaves us with a difference between the
two years of £12,964.75, which can be
attributed to the main differences between
the years below:
Higher utility expenditure of
£5,918.04,
Decreased Eye Scan income of
£1,992.50 & increased printing
expenses of £279.37 amounting to a
£2,271.87 difference. We’re
currently showing a loss on Eye
Scan of just under £280 over the
year,
No furlough payment funding from
HMRC in this financial year &
increased wage costs amounting to
a difference of £4,677.31,
Only 1 grant from PCC received this
year compared to the grants
available in 2021-22 to recover from
the effects of Covid; this amounts to
£15,860.93 lower income,
The centre has been back to
business in 2022-23 amounting to
increased private and weekly
income of £14,736.38
Taking all the above into account, the
remaining £1000 difference between the two
years is due to our variable & ad-hoc income
/ expenses which are explained in more
detail below.
Within the income, the other items I haven’t
mentioned are the increased usage in this
financial year of Boyz Bars by £515.50 and
the increased fundraising of £206 due to the
Christmas afternoon tea which took place.
There was also a goodwill gesture from
Barclays of £100 this year due to the time it
took them to deal with the requests needed
with the change of Treasurer.
The incorrect payment / transfers shown in
the income for both years contra off with the
expenses – please note, the incorrect
payment / transfers expenses for this year
also includes the £3000 transfer to the No.3
account previously mentioned. Our refunds
this year from our utility providers were
slightly lower this year and we didn’t receive|
|---|---|---|
any income from fobs or electric use this year. The community café grant received in 2021-22 is also a contra with the expenses & was needed at the time to be processed through the Community Centre bank accounts. Within the expenditure, the other items I haven’t mentioned are slight increases in telephone, broadband & insurance due to inflation. The repairs & renewals expenditure has been slightly lower this year - the main expenses of the 2021-22 repairs were the curtains, alarm and phone / router installs; this year we have made repairs to the foyer lighting. The stationery costs have decreased mainly due to buying cheaper ink for the printer and the cleaning expenses have also decreased due to finding cheaper alternatives and stopping the window cleaning service, however this will need to be monitored going forward as still quite high. Within the first line of the miscellaneous expenses, the preforming rights music licence was much higher than the previous year - £631 compared to £132. At the time of procuring this licence, there were no loopholes we could find to obtain a cheaper licence. Our yearly premise licence of £180 is also included with the figures. Our callouts under the security/lock-up category are slightly higher this year by £90. The audit expenditure has increased due to normal price rises. There was no difference for the bar extension expenses & our staff gift expenditure this year included Marion Royle’s leaving gifts. The refuse collection & shredding expenditure has doubled this year, which may need to be looked into going forward if we see such increases again. The centre improvements cover the purchase of the chairs for the lounge, which was covered off by the £1000 grant from PCC previously mentioned and the remaining amount of just over £400 are the expenses relating to the painting of the foyer. We didn’t incur any expenses for the website renewal this year as I believe this payment is once every 3 years. Overall, I believe the centre finances have managed well this past year. Despite the rising utility costs which have cost us nearly an additional £6000 and lack of grants available to cover the price increases on expenses, we have still managed to make some improvements to our centre and increase our reserves in our No. 3 account.
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserve is kept in a high interest
savings account in case of emergency
repairs or if new equipment is needed.
We are also undergoing a community
asset transfer and our outgoings will be
signifcantly higher once this has been
completed.|
|---|---|---|
|Amount of reservesheld|Para 1.22|£8950.88|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Grants, hall hire, village magazine
advertising (Eyescan) and fundraising
events - Craft fair, community luncheon.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||Charitable Trust|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Community Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The members with the
power to vote at the Annual
General Meeting shall elect
the Treasurer and Secretary
of the Association and such
other Ofcers as the
Association may from time
to time decide who shall
service in their respective
capacities as Ofcers of the
General Committee and of
any Executive Committee
which may be established
in. Such Ofcers may be
appointed as members of
any sub-committee
established|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Eye Community Association|
|---|---|
|Other name the charity uses||
|Registered charity number|287886|
|Charity’s principal address|Manor Farm Community Centre
70 High Street
Eye
Peterborough
PE6 7UY|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|---|---|
|||Adrian Martin|Chairperson|||||
|||LesleyWaldock|Treasurer|||||
|||KayWilson|Secretary|||||
|||Marion Royle|Trustee|||||
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|||Corporate trustees–names of the directors at the date the report was approved
**Director name**
N/A
Name of trustees holding title to property belonging to the charity
**Trustee name**
**Dates acted if not for whole year**
N/A||||||
|||**Director name**||||||
|||N/A||||||
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|||**Trustee name**||**Dates acted if not for whole year**||||
|||N/A||||||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Lesley Waldock
**Position (eg Secretary,** Treasurer **Chair, etc) Date** 14/06/2023
## **EYE COMMUNITY ASSOCIATION**
## CHARITY NO 287886
## **PROFIT & LOSS ACCOUNT**
for the year ending 31 March 2023
|||**2022**||**2023**||
|---|---|---|---|---|---|
|||**£**||**£**||
|**INCOME**||||||
|General bookings, Rents & Donations||37,050||37,039||
|Council & Parish Grants||500||||
|JRS||3,010||||
|Social Functions & Fund Raising||40||246||
|Deposits||||||
|Held on 01/04/22|1,775|||||
|Movement|278|1,000||278||
|Held on 31/03/23|2,053|||||
|Eye Scan||5,890||4,182||
|Other||377||119||
||||**47,866**||**41,863**|
|Less||||||
|**EXPENDITURE**||||||
|Staff Wages & Costs||20,360||22,027||
|Heating, Lighting & Water Rates||4,972||10,890||
|Cleaning Materials & Waste Collection||2,302||1,868||
|Telephones & Broadband||388||417||
|Insurance||535||552||
|Repairs, Renewals & Security||2,113||1,152||
|Centre Improvements||||1,418||
|Postage, Stationery & Office||461||142||
|Eye Scan||3,897||4,461||
|Donations & Staff Gifts||157||184||
|Independent Examiner||250||270||
|Advertising & Website||227||||
|Licences, Performing Rights & PPL||372||836||
|Community Café Grant||500||||
|Depreciation||912||729||
||||**37,445**||**44,947**|
|**NET PROFIT/(LOSS) FOR THE PERIOD**|||**10,421**||**(3,084)**|
**EYE COMMUNITY ASSOCIATION** CHARITY NO 287886
||**BALANCE SHEET**|||
|---|---|---|---|
||as at 31 March 2023|||
||**2022**||**2023**|
||**£**||**£**|
|**FIXED ASSETS**|3,640||2,911|
|**CURRENT ASSETS**||||
|Bank Community Account|10,982|5,331||
|Bank Community Account for Deposits|1,775|2,053||
|Business Saver Account|5,931|8,951||
||18,688|16,334||
|**CURRENT LIABILITIES**||||
|Provisions||||
|Accruals|(127)|(127)||
||(127)|(127)||
|**NET CURRENT ASSETS/(LIABILITIES)**|18,815||16,461|
|**NET ASSETS**|**22,456**||**19,373**|
|Financed by:||||
|**ACCUMULATIVE ACCOUNT**|**22,456**||**19,373**|
**EYE COMMUNITY ASSOCIATION** CHARITY NO 287886
||**ACCUMULATIVE ACCOUNT**|||
|---|---|---|---|
||as at 31 March 2023|||
||**2022**||**2023**|
||**£**||**£**|
|**Capital Fund b/fwd**|**12,035**||**22,456**|
|Add:||||
|Other Capital Introduced|-|-||
|Net Profit/(Loss) for the Period|10,421|(3,084)||
||10,421||(3,084)|
|Add/(Less):||||
|Other transactions|-|||
||||-|
|**Capital Fund c/fwd**|**22,456**||**19,372**|
## **EYE COMMUNITY ASSOCIATION**
CHARITY NO 287886
## **FIXED ASSETS SCHEDULE**
as at 31 March 2023
||||||Depreciation||
|---|---|---|---|---|---|---|
|||This year|This year|Depreciation|charge this|WDA at|
||At cost|additions|disposals|to 31/03/22|year|31/03/23|
|Audio & Lighting|1,705|||1,674|6|25|
|Stage Work etc|768|||754|3|11|
|Telephone & Answerphone|181|||178|1|2|
|Floor Buffing Machine|603|||591|2|10|
|Ladder|174|||171|1|2|
|Bingo Machine|234|||229|1|4|
|Curtaining|1,779|||1,728|10|41|
|Chairs - Lounge|823|||788|7|28|
|Flooring - Lounge|1,967|||1,880|17|70|
|Tables - Lounge|1,196|||1,144|11|42|
|Cigarette Bins|101|||96|1|4|
|Folding Tables|1,174|||1,110|13|51|
|CCTV Cameras|1,359|||1,285|15|59|
|CCTV Recorder etc|589|||557|6|25|
|Security System|3,779|||3,199|116|464|
|Refridgerator|298|||272|5|21|
|Bain Marie|450|||412|8|30|
|Tables|203|||185|3|15|
|Playgroup Chairs|140|||124|3|13|
|Wall Plaques|78|||69|2|7|
|Food Mixer|200|||179|4|17|
|Trolley|178|||159|4|15|
|Crockery|2,990|||2,488|100|401|
|Crockery|238|||199|8|31|
|Computer|436|||364|15|58|
|Hoover & Doodlebug|131|||109|4|17|
|Chairs - Feb 2016|2,218|||1,753|93|372|
|Cellar Cooling|1,902|||1,404|100|398|
|Folding Tables & Trolley|1,159|||854|61|244|
|Blinds|500|||336|33|131|
|Water Heater|324|||192|27|106|
|Dishwasher|354|||209|29|116|
|Projector|200|||98|20|82|
||**28,431**|**-**|**-**|**24,791**|**729**|**2,911**|
CHARITY COMMISSION
FOR ENGIAND AND WAIES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
EYE COMMUNifrf ASSOCIATION
On accounts for the year
3110312023
Charity no
(rf any)
287886
Set out on pages
Attached 4 pages of Finala1 Ststwnents
I report to the lyustees my examination of the a¢¢ounts of the above
dwrity (Ihe Tru) for the year ended 31103r2023.
Responsibilities and As the charitys trustees. you are responsible for the Fyeparation of the
basls of report accounts in accordan wttt) the requirements of the Charitw Act 2011
I report in respect of my examination of Tntst's accounts carried out
under section 145 of the 2011 Act and in carying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under sedion 145(5)(b) of the A
Independent I have cornped my examination. I confirni that no material matters have
exarninerfs statement come to my attention in connection with the examination which gives me
ause to believe that in. Y material respect..
the accounting records re not kept in accordance with section 130
of the Chartlies Act: or
the accounts did not accord wilh the accounting records". or
the accounts did not Comply wilh the applicable requirements
cOnmir¥j fonn and content of accounts set ¢xrt in the Charbties
(Accounts arKI Rewts) Regulations 2008 other than any requirement
that the accounts gtve a Irue arKJ fairf view whith is not a matter
consKlered as wt of an independent examination.
I have no COnrrts and have come across no other matters in connection
with the examination to which attention shoukl be drawn in this report in
order to enabb a Fyoper urKlerstanding of the accounts to be reached.
Signed:
19106r2023
Name:
nna Fox ACMA
Relevant professlonal
qualificationls) or body
(if any):
Address:
Unit B Greenhill House. Thorpe Road
Petertx)rough PE3 6RU
IER
Oct 2018
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of con
(see CC32, Independent examination of charity accounts: direciions and
guidance for examiners).
Glvo hern brlef detalls of
any Items that the
oxaminer wl3he8 to
dl8cIo80.
IER
Oct 2018