2021-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.2020 Period start date To 31.03.2021 Period end date

Charity name: Eye Community Association

Charity registration number: 287886

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Association are to (a) promote the benefit of the inhabitants of the Parish of Eye and the neighbourhood defined by the Parish Boundary (“the area of benefit”) without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants (b) Establish, or secure the establishment of, a Community Centre (hereinafter called “the Centre”) and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects (c) The Association shall be a non-party in politics and sectarian religion
Summary of the main activities in relation to those	Para 1.17 and 1.19	Community Cafe, fitness activities, craft groups, communityluncheons,fundraisingevents,

purposes for the public benefit, in particular, the activities, projects or services identifiedinthe accounts.		meeting space, dog training, hall for event hire and the production of the village magazine.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have paid attention to the Charity Commissions guidance on public benefit and run the centre for the good of the community.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The centre is a community hub accessible to all. In the past (pre covid) we have had many different events and groups that encouraged lots of different people to attend the centre. This creates a sense of well being and inclusivity within our_community._ Our quarterly village magazine (produced and delivered to every home by volunteers) makes sure that all members of our village are kept up to date with village news.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Our fundraising objectives have always been met.
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Well we made it past our possibly worst Financial Year ever on record – which could have been much worse were it not for the Grants we received from PCC. Again this month they came up trumps with another grant successfully gained by our office administrator of £10,240.93p This has set us up well for the start of this financial year, and along with carefully monitoring our staff's time during the coming months with just a few of our regulars returning hopefully we will pull through. We are also trying to control our Gas, Electric and Water Expenses by sending regular readings to our suppliers, which we have always done, but by monitoring them also on a spreadsheet we can see immediately when a problem occurs and this is how we picked up the toilet problem with one of the flushers, and managed to get it repaired very quickly. Our balance going forward to May is £8,271.88p so hopefully our 1stQuarter Figures will be interesting.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserve is kept in a high interest savings account in case of emergency repairs or if new equipment is needed. We are also undergoing a community asset transfer and our outgoings will be significantly higher once this has been completed.
Amount of reserves held	Para 1.22	£5000.00
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hall hire, village magazine advertising (Eyescan) and fundraising events - Craft fair, community luncheon.

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:		Charitable Trust
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Community Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The members with the power to vote at the Annual General Meeting shall elect the Treasurer and Secretary of the Association and such other Officers as the Association may from time to time decide who shall service in their respective capacities as Officers of the General Committee and of any Executive Committee which may be established in. Such Officers may be appointed as members of any sub-committee established

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Eye CommunityAssociation
Other name the charity uses
Registered charity number	287886
Charity’s principal address	Manor Farm Community Centre 70 High Street Eye Peterborough PE6 7UY

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Adrian Martin	Chairperson
	Marion Royle	Treasurer
	Marion Royle	Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for wholeyear
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Marion Royle
	Treasurer
	02/07/2021
	02/07/2021

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

PROFIT & LOSS ACCOUNT

for the year ending 31 March 2021

		2020		2021
		£		£
INCOME
General bookings, Rents & Donations		34,364		11,559
Council & Parish Grants				846
JRS				11,123
Social Functions & Fund Raising		1,691
Deposits
Held on 01/04/20	1,075
Movement	(300)	(500)		(300)
Held on 31/03/21	775
Eye Scan		5,384		2,036
Community Post Christmas Lunch Surplus/(Deficit)
Deposit & Community Account Interest
Other		48		1,250
			40,987		26,514
Less
EXPENDITURE
Staff Wages & Costs		19,413		19,138
Heating, Lighting & Water Rates		8,235		6,593
Cleaning Materials & Waste Collection		1,493		1,119
Telephones & Broadband		395		350
Insurance		482		512
Repairs, Renewals & Security		1,402		1,927
Postage, Stationery & Office		476		315
Eye Scan		3,700		1,880
Donations & Staff Gifts		105		140
Social Functions & Fund Raising Expenses		1,024
Independent Examiner				250
Advertising & Website		-
Licences, Performing Rights & PPL		941		1,101
Refurbishment		2,146
New equipment		76
Depreciation		1,426		1,140
			41,316		34,465
NET PROFIT/(LOSS) FOR THE PERIOD			(329)		(7,951)

EYE	COMMUNITY ASSOCIATION
	CHARITY NO 287886
	BALANCE SHEET
	as at 31 March 2021
	2020		2021
	£		£
FIXED ASSETS	5,692		4,552
CURRENT ASSETS
Bank Community Account	6,160	650
Bank Community Account for Deposits	1,075	775
Business Saver Account	6,928	5,931
	14,163	7,356
CURRENT LIABILITIES
Provisions
Accruals	(131)	(127)
	(131)	(127)
NET CURRENT ASSETS/(LIABILITIES)	14,294		7,483
NET ASSETS	19,986		12,035
Financed by:
ACCUMULATIVE ACCOUNT	19,986		12,035

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

ACCUMULATIVE ACCOUNT as at 31 March 2021

2020 2021 £ £ Capital Fund b/fwd 20,315 19,986 Add: - Other Capital Introduced Net Profit/(Loss) for the Period (329) (7,951) (329) (7,951) Add/(Less): Other transactions - - Capital Fund c/fwd 19,986 12,035

EYE COMMUNITY ASSOCIATION

CHARITY NO 287886

FIXED ASSETS SCHEDULE

as at 31 March 2021

					Depreciation
		This year	This year	Depreciation	charge this	WDA at
	At cost	additions	disposals	to 31/03/20	year	31/03/21
Audio & Lighting	1,705			1,657	10	38
Stage Work etc	768			747	4	17
Telephone & Answerphone	181			177	1	3
Floor Buffing Machine	603			585	3	15
Ladder	174			170	1	3
Bingo Machine	234			225	2	7
Curtaining	1,779			1,700	15	63
Chairs - Lounge	823			767	11	44
Flooring - Lounge	1,967			1,832	27	108
Tables - Lounge	1,196			1,114	17	66
Cigarette Bins	101			92	2	7
Folding Tables	1,174			1,074	20	80
CCTV Cameras	1,359			1,243	24	93
CCTV Recorder etc	589			539	10	40
Security System	3,779			2,872	182	725
Refridgerator	298			258	8	33
Bain Marie	450			390	12	48
Tables	203			175	5	22
Playgroup Chairs	140			116	5	20
Wall Plaques	78			64	3	11
Food Mixer	200			167	7	26
Trolley	178			148	6	24
Crockery	2,990			2,206	157	627
Crockery	238			176	13	49
Computer	436			323	23	90
Hoover & Doodlebug	131			97	7	27
Chairs - Feb 2016	2,218			1,492	145	581
Cellar Cooling	1,902			1,123	156	623
Folding Tables & Trolley	1,159			683	95	381
Blinds	500			244	51	205
Water Heater	324			117	42	166
Dishwasher	354			128	45	181
Projector	200			40	32	128
	28,431	-	-	22,739	1,140	4,552

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of EYE COMMUNITY ASSOCIATION On accounts for the year ended 3110312021 Charity no lif any) 287886 Set out on pages Attached 4 pages of Financial Statements I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110312021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordan￿ with the requiremenls of the Charities Act 2011 I'lhe AGt'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. Independent I have completed my examination. I confim that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting record5 were not kept in accordance with section 130 of the Charities Acl., or Ihe accounts did not accord wilh the accounting records.. or the accounts did not comply wilh the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2610512021 Name: anna Fox ACMA Relevant professional qualification(sl or body (if any): Chartered Institute of Management Accountants Address: Unit B Greenhill House, Thorpe Road Peterborough PE3 6RU IER Oct 2018

Section B Disclosure Only complete if lhe examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018