## **Trustees’ Annual Report for the period** **From 01.04.2020 Period start date To 31.03.2021 Period end date** ## **Charity name: Eye Community Association** ## **Charity registration number: 287886** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the Association are to
(a)
promote the benefit of the
inhabitants of the Parish of
Eye and the neighbourhood
defined by the Parish
Boundary (“the area of
benefit”) without distinction
of sex, sexual orientation,
race or of political, religious
or other opinions, by
associating together the said
inhabitants and the local
authorities, voluntary and
other organisations in a
common effort to advance
education and to provide
facilities in the interests of
social welfare for recreation
and leisure-time occupation
with the object of improving
the conditions of life for the
said inhabitants
(b)
Establish, or secure the
establishment of, a
Community Centre
(hereinafter called “the
Centre”) and to maintain and
manage the same (whether
alone or in co-operation with
any local authority or other
person or body) in
furtherance of these objects
(c)
The Association shall be a
non-party in politics and
sectarian religion| |Summary of the main
activities in relation to those|Para 1.17 and
1.19|Community Cafe, fitness activities, craft groups,
communityluncheons,fundraisingevents,| |purposes for the public
benefit, in particular, the
activities, projects or services
identifiedinthe accounts.||meeting space, dog training, hall for event hire
and the production of the village magazine.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have paid attention to the Charity
Commissions guidance on public benefit and run
the centre for the good of the community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The centre is a community hub accessible to all.
In the past (pre covid) we have had many
different events and groups that encouraged
lots of different people to attend the centre.
This creates a sense of well being and inclusivity
within our_community._
Our quarterly village magazine (produced and
delivered to every home by volunteers) makes
sure that all members of our village are kept up
to date with village news.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Our fundraising objectives have always been
met.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Well we made it past our possibly worst
Financial Year ever on record – which could have
been much worse were it not for the Grants we
received from PCC.
Again this month they came up trumps with
another grant successfully gained by our office
administrator of £10,240.93p
This has set us up well for the start of this
financial
year,
and
along
with
carefully
monitoring our staff's time during the coming
months with just a few of our regulars returning
hopefully we will pull through.
We are also trying to control our Gas, Electric
and Water Expenses by sending regular readings
to our suppliers, which we have always done,
but by monitoring them also on a spreadsheet
we can see immediately when a problem occurs
and this is how we picked up the toilet problem
with one of the flushers, and managed to get it
repaired very quickly.
Our balance going forward to May is £8,271.88p
so hopefully our 1stQuarter Figures will be
interesting.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserve is kept in a high interest savings
account in case of emergency repairs or if new
equipment is needed. We are also undergoing a
community asset transfer and our outgoings will
be significantly higher once this has been
completed.| |Amount of reserves held|Para 1.22|£5000.00| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hall hire, village magazine advertising
(Eyescan) and fundraising events - Craft fair,
community luncheon.| |---|---|---| |||| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Charitable Trust| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Community Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The members with the power to
vote at the Annual General
Meeting shall elect the Treasurer
and Secretary of the Association
and such other Officers as the
Association may from time to time
decide who shall service in their
respective capacities as Officers of
the General Committee and of any
Executive Committee which may
be established in. Such Officers
may be appointed as members of
any sub-committee established| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Eye CommunityAssociation| |---|---| |Other name the charity uses|| |Registered charity number|287886| |Charity’s principal address|Manor Farm Community Centre
70 High Street
Eye
Peterborough
PE6 7UY| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Adrian Martin|Chairperson||| ||Marion Royle|Treasurer||| ||Marion Royle|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Marion Royle|| ||

Treasurer|| ||02/07/2021|| ||02/07/2021|| ## **EYE COMMUNITY ASSOCIATION** CHARITY NO 287886 ## **PROFIT & LOSS ACCOUNT** for the year ending 31 March 2021 |||**2020**||**2021**|| |---|---|---|---|---|---| |||**£**||**£**|| |**INCOME**|||||| |General bookings, Rents & Donations||34,364||11,559|| |Council & Parish Grants||||846|| |JRS||||11,123|| |Social Functions & Fund Raising||1,691|||| |Deposits|||||| |Held on 01/04/20|1,075||||| |Movement|(300)|(500)||(300)|| |Held on 31/03/21|775||||| |Eye Scan||5,384||2,036|| |Community Post Christmas Lunch Surplus/(Deficit)|||||| |Deposit & Community Account Interest|||||| |Other||48||1,250|| ||||**40,987**||**26,514**| |Less|||||| |**EXPENDITURE**|||||| |Staff Wages & Costs||19,413||19,138|| |Heating, Lighting & Water Rates||8,235||6,593|| |Cleaning Materials & Waste Collection||1,493||1,119|| |Telephones & Broadband||395||350|| |Insurance||482||512|| |Repairs, Renewals & Security||1,402||1,927|| |Postage, Stationery & Office||476||315|| |Eye Scan||3,700||1,880|| |Donations & Staff Gifts||105||140|| |Social Functions & Fund Raising Expenses||1,024|||| |Independent Examiner||||250|| |Advertising & Website||-|||| |Licences, Performing Rights & PPL||941||1,101|| |Refurbishment||2,146|||| |New equipment||76|||| |Depreciation||1,426||1,140|| ||||**41,316**||**34,465**| |**NET PROFIT/(LOSS) FOR THE PERIOD**|||**(329)**||**(7,951)**| |**EYE**|**COMMUNITY ASSOCIATION**||| |---|---|---|---| ||CHARITY NO 287886||| ||**BALANCE SHEET**||| ||as at 31 March 2021||| ||**2020**||**2021**| ||**£**||**£**| |**FIXED ASSETS**|5,692||4,552| |**CURRENT ASSETS**|||| |Bank Community Account|6,160|650|| |Bank Community Account for Deposits|1,075|775|| |Business Saver Account|6,928|5,931|| ||14,163|7,356|| |**CURRENT LIABILITIES**|||| |Provisions|||| |Accruals|(131)|(127)|| ||(131)|(127)|| |**NET CURRENT ASSETS/(LIABILITIES)**|14,294||7,483| |**NET ASSETS**|**19,986**||**12,035**| |Financed by:|||| |**ACCUMULATIVE ACCOUNT**|**19,986**||**12,035**| ## **EYE COMMUNITY ASSOCIATION** CHARITY NO 287886 **ACCUMULATIVE ACCOUNT** as at 31 March 2021 **2020 2021 £ £ Capital Fund b/fwd 20,315 19,986** Add: - Other Capital Introduced Net Profit/(Loss) for the Period (329) (7,951) (329) (7,951) Add/(Less): Other transactions - - **Capital Fund c/fwd 19,986 12,035** ## **EYE COMMUNITY ASSOCIATION** CHARITY NO 287886 ## **FIXED ASSETS SCHEDULE** as at 31 March 2021 ||||||Depreciation|| |---|---|---|---|---|---|---| |||This year|This year|Depreciation|charge this|WDA at| ||At cost|additions|disposals|to 31/03/20|year|31/03/21| |Audio & Lighting|1,705|||1,657|10|38| |Stage Work etc|768|||747|4|17| |Telephone & Answerphone|181|||177|1|3| |Floor Buffing Machine|603|||585|3|15| |Ladder|174|||170|1|3| |Bingo Machine|234|||225|2|7| |Curtaining|1,779|||1,700|15|63| |Chairs - Lounge|823|||767|11|44| |Flooring - Lounge|1,967|||1,832|27|108| |Tables - Lounge|1,196|||1,114|17|66| |Cigarette Bins|101|||92|2|7| |Folding Tables|1,174|||1,074|20|80| |CCTV Cameras|1,359|||1,243|24|93| |CCTV Recorder etc|589|||539|10|40| |Security System|3,779|||2,872|182|725| |Refridgerator|298|||258|8|33| |Bain Marie|450|||390|12|48| |Tables|203|||175|5|22| |Playgroup Chairs|140|||116|5|20| |Wall Plaques|78|||64|3|11| |Food Mixer|200|||167|7|26| |Trolley|178|||148|6|24| |Crockery|2,990|||2,206|157|627| |Crockery|238|||176|13|49| |Computer|436|||323|23|90| |Hoover & Doodlebug|131|||97|7|27| |Chairs - Feb 2016|2,218|||1,492|145|581| |Cellar Cooling|1,902|||1,123|156|623| |Folding Tables & Trolley|1,159|||683|95|381| |Blinds|500|||244|51|205| |Water Heater|324|||117|42|166| |Dishwasher|354|||128|45|181| |Projector|200|||40|32|128| ||**28,431**|**-**|**-**|**22,739**|**1,140**|**4,552**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of EYE COMMUNITY ASSOCIATION On accounts for the year ended 3110312021 Charity no lif any) 287886 Set out on pages Attached 4 pages of Financial Statements I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110312021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordan￿ with the requiremenls of the Charities Act 2011 I'lhe AGt'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. Independent I have completed my examination. I confim that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting record5 were not kept in accordance with section 130 of the Charities Acl., or Ihe accounts did not accord wilh the accounting records.. or the accounts did not comply wilh the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2610512021 Name: anna Fox ACMA Relevant professional qualification(sl or body (if any): Chartered Institute of Management Accountants Address: Unit B Greenhill House, Thorpe Road Peterborough PE3 6RU IER Oct 2018 Section B Disclosure Only complete if lhe examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts: directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018