Langford Budville Jubilee Hall Trustees’ Annual Report June 2024
Annual Report for 2023 - 4
This is the Annual Report for the Hall. It was also presented at the open meeting of the Parish Council in May 2024.
Financial performance
In the year to December 2023 income from hire was £21k (2022: £19k) with sundry income from Budvue, the bar, events and fund surpluses contributing a further £6k (2022: £8k). Expenditure was £27k (2022: £22k) including a new outside noticeboard (£1k) and the residual costs after an insurance claim of the new carpeting (£2k). The surplus for the year after depreciation was £200 (2022: £4k).
The bank balance at the end of December was £43k which includes £6k “belonging” to separate funds comprising Bowls, the Community Fund and the History Fund.
Capital works
During the year we fitted out the Cloakroom with storage units to cater for the very popular Baby and Toddler group. We also painted the outside of the Hall and carried out a considerable programme of electrical maintenance.
The major current capital project is to prepare the storm water system for adoption by Wessex Water rather than for it continuing to be the liability of the Hall. The system takes water from both Ritherdon’s Lane and from the Hall footprint out of the mini-catchment some 900m north to an outfall at Bindon. The expectation was that it would be shared with the new housing scheme and would be adopted once this was in place. However, representatives of the developers for the housing scheme have indicated to us that there is no medium-term likelihood of the scheme being progressed. We are therefore minded to remedy any defects and seek adoption.
Secondary projects include paving over the courtyard and installing solar panels but both of these are on hold pending greater clarity on the costs associated with adoption.
Bookings and access to the building
Bookings remain fairly strong with several new groups operating in the Hall each week including Ladies Boxing Fitness classes and Tai Chi & Qigong.
During the year we have implemented the Hallmaster booking software which we believe makes things easier for both hirers and Trustees. The software allows for smoother invoicing although there are still some wrinkles with managing deposits. We decided to keep hire rates for the current year 2024 unchanged from 2023.
We have also had a major focus on making keyholders’ lives easier through reducing the need for visits to the Hall and by improving communication. Access to the Hall is now by use of the keycode lock only and we will change the code three to four times a year.
Events
Café Plus continues to be the major ongoing community event and takes place monthly through the Winter months.
A wider ad hoc events group has not met since mid-2023 leading up to the September Barn Dance. We are planning a repeat this September.
The Community Fund
The Hall continues to manage the Community Fund which has been funded by a surplus from Café Plus. There have been no applications to the fund for a number of months. It is possible that this needs loosening or repurposing.
Trustees, key holders and helpers
During the year Pam Farr, Tim Seddon and Fiona Barber stood down as Trustees. Pam was our Treasurer for many years and we are really grateful for her long contribution. Tim has carried out a huge amount of maintenance work over the years with unfailing good humour. Fiona was our Secretary and we are also grateful to her.
We continue to be served by Rosina Matson and Charlie Roffe-Sylvester who maintain the inside of the Hall and the grounds respectively.
We cannot operate without our Trustees, keyholders and supporting staff. I am really grateful to all of them.
A project this year is to improve resilience in the management of the Hall. We are doing this by creating a digital library of key documents, specific emails for the main jobs and related job descriptions. The hope is that some of these jobs including the Chair, Booking secretary and Secretary can rotate every year.
Michael Huntingford, June 2024
Clwiry regLStr31ioii iiuniber: 287714 Langford Budville Village Hall Fin¢]l StdivnrnL% for the Year Ended 31 DeL"ellir 2023
LANGFORD BUDVILLE VILLAGE FL4LL CONTEPUS Iiidependeiii eXnIt]er'S rep)n Statennt ot financial activities BalanLe Sheet Notes to tbe fmancial statennis 4t08 Tbe f(Trllvwing P<i¥e d5 llOI forn) P£irt of the %1dlUtory fitwicial stateii*iits: C£ Z I1]LuIi dnd expeIidiwre accouni
INDEPENDENT EL41¥llNER'S REPORT TO THE TRLTSTEE OF LANGFORD BUDVILLE IILLAGE HALL I rewiri oil the acLOUIllS Ot Ihe Laiigfiird BudVe Village Hdll for the year ended 31 Deceiither 2023 wlllcli are ser our oil pagves ? 10 8. Reswinsibililies alld basis of re)rt A% the clrI[) Irustee is are reswiLsible for rhe prepardtioii of rhe accouiits in aLLordance '7th the requireiiieiiis ot Ihe Charilies Act 2011 Illie Aci I. I repin in re%cl of ii)), exaiiiiikniioii ot tlie Laiigti)rd Budville Village Hall's accounis cled oui under seLtioii 145 of tlie 2011 ALI aiid in carri'iiig? OUT iiiy exaiiiiiuiion I have tolloii'ed all (he applicable Direciions given by Ilie Clriry CoiilllliSSiOii under secrion 1451 i)(bi of Ibe Aci. li)dendent Examiner'sstatement I liave c()ii)plered iiiJ eX1]IndI70n. I Lunfini) Ilut 110 IlUleTial 11]auer5 luve coli io iiiy alleiitioii in Lollliection wilh Ihe eIl110n giN'ing li cause 10 beljeiie thdt in &i)' Inateridl re%Cl= dLLI)Ul)fii)gT reLords ivere Jiot kept in re%peLt of Ldngf()rd Budville VillagTe Hall as required by seLlioii 130 L)t Ilie ALt' Ihe dLLouIilb do iiot accord with 11Ke records. or Ihe aLLOUllts du iioi L()11]plJ' w'iih Ihe &lLLI)UIlliiigr requirei)i)f.% concerning tlie forIii dIid coiiteIii L)t acLOUIllS sei oui iii Ilie Clwilies IALLI)Ul)fs ld Rep()rrs1 RegTuldli()11% 2M8 oilier than dliy requireii)eiir Ihdt Ihe accouIiis gil'e a .ue aiid taiT view, wliicli is iioi a ii]atter considered as P&in of an ilKiepeiideiit e111[[10ll. O I have no coiicerns and have co1] across no oiher Imuers in coimeciioii willi Ilie exaininatioii io wlllcli a(teiiiion sliould be drawn in ihis Tetx)rt in order 10 eiuble a pro[ uiiderslaiidiiig of Ihe accouiiis io be reaclied. Nigiel Bett ICAEW 30 Bear Streer BARNSTAPLE DeN'oii EX32 7DD 18 Julie 2024 P&igie I
LANGFORD BUDVILLE VILLAGE FL4LL STATENIEPU OF FINANCIAL ACTINITIES FOR THE YEAR ENDED 31 DECEIIIBER 2023 Total Funds 2023 Total Fun(Ls 2022 Unreslricled Iksignaled Funds Fun(is Note Yncoming resources liiLI)iiiiiigv resi)urces troni ¥eiJerdled funds V()luiirarJ incoii]e Toidl incoiiiiiig resources ?5.053 25.Oi3 2.386 2.386 ?7.439 ?7.439 26.895 26.895 Resources eipended Cosls ot ¥eiieialiiigT tunds Cusls ot gvener31llig voluiitary incoine Toial resources exnded 25.812 25.812 1.449 1.449 22.450 22.450 ?7.261 LU co J Nei iiicoiniiig resources fOre transters 1759) 937 178 4,445 O Transfers Gross iralfe[S Th.een funds Nei nK)vennTs in funds (759) 937 178 4,445 Reconcili.Ition of funds Toldl tuiid% bri)uglii to['ard Toidl tuiids Larried toThvard 636,966 636.107 4,816 5.7_i3 641,782 641.9(rf) 637.337 641.782 Ail inconiing resources and resources expeiided derive fronicniiiinuing aciivities. Tlie clriry has no recngnii%ed gdins or losses for ihe year oiher (han Ihe resulis above. The iloies on pages 4 10 8 forn) an integryal part of these financul stateiiiits. P&igie 2
LANGFORD BUDVILLE VILLAGE FL4LL BALANCE SHEET AS A T 31 DECEIIIBER 2023 2023 2022 Note Fixed assels TdiigFible asseis 599.110 6(K).760 Current assets Cash dr bdnk dnd in hand 42.850 41.022 Net assets 641.9(rf) 641.782 The funds of the charitv: Designated fun(15 Unrestricted funds Ule(filled incoii]e tuilds 5.7)3 4,816 636.?07 636.966 Total chariti funils 641.960 641.782 These aLLounts were approved bj Ibe Trusiee on 18 June 2024 M D L Huiiiiiigf()rd Trustee Tlie iM)les on pages 4 10 8 forni an iiiiegYal pan of (hese titwicial suleil1]is. P&igie 3
LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2023 l AccouwfiNG K)LICIES Basis of preratIOn The finanLidl stsieiiIl1S hdve en prepared lll &lLLorddllLe iiiitli tlie seLoiid edilioii of tlie Cliarifies Sidieiiieiit ot Recomnnded PrdLliLe issued lll (k'10r 2019. rlie FinaiiLldl Rep()riii)¥ Sidiiddrd dppliLdble in Ilie United Kii)gdi)11) IFRSIO? i Ilie Cliarilies ALI 2011. Going concern These tinanLial stateiilents have been prepared on a going concern basis. Fund accounting wlici. ules[riC(ed inco1 funds are general funds (hai are available tor use ai Ihe trusiee's discretioii in furtheranLe of ibe ()bRctives of Ibe Llurity. Re%lricied tunds are Ihose donaled tor use in a parriLuliir area or for .%Lif]l pufFrt)%e%. the use ot whiLh is reslriLied 10 Ihdt area or purp().%e. Further details of eaLh tund are disLlosed in lloie 8. Incoming resources Voluniary incoii]e including donations and gTanis Ihai provide core tunding or are of a geiiernl nature is reciigvniqed w'bere IheTe is enrillelnl. cerrainry of receipl and the ]K)ullI can nll[¥d with suttiLient reliabili. Resources exnded Lidbilities are reL()¥Iii%ed as s(K)n as IheTe is a legal or LOtrUL[1Ve i)bligT<ifi()11 Lllllllliitlii)¥ tlie clri[s.- 10 Ihe expenditure. All e.1]diture is aCLouiired tOT on an aCLTUdls basis ld lias been cld55itied uiider headlligvs Ihdr aeI2[e dll L051S reldted 10 Ilie LaiegYi)ry. Cusrs ot ¥eiierdliiig, funds are the costs a55ted w'ith &iltr&lLliJ)g vi)luiitdry iiicoine. Deprecialion DepreLi<ilii)n provided oil n¥1ble t-Lxed asseis so as 10 '.[lIe otf rlie cosi or valuatioii. less any esiiiilqied residual value, oi'er iheir exLted useful econoinic life as tollows: Fixtures, firtiiigs and eqUipnli[ 15(% reducing balanLe basis P&igie 4
LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2023 Collftiiued 2 VOLUNfARY INCOl¥tE Unrestricted Designated Funds Funds Total Funiis 2023 Total Fun(Ls 2022 DotLitions and legacies IknIMiions Covid busiiiess supp)rt granLS Bar ilico1 trom ei'ents Hiringi fees Budvue cineii VH Bowls tund Hist()rJ tund Coiiui]uiiiTr fund lier incoii]e iteresi on Lash dqxNil% 1.346 2,667 522 19,093 540 1.883 36 730 2.072 20.753 1.377 2,072 20,753 1,377 2.186 2.186 2 2tK) 383 468 ?7.439 383 78 26.895 25.053 2.386 P&igie 5
LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2023 Collftiiued 3 TOTAL RESOURCES EXPENDED Total Direct costs Bar siock aiid supplies Hire hdll e.e Budvue cinenu exse Coiiuiluiiity fund VH Bo.18 tund Pr()peffj' repairs Waier rates Lig,lii, hedt dnd >Wer 11)surdiiLe Grounds nuiiiieiiance Equipiiiei)r repairs <ind renewals Telepl)iiiie dnd t LiLenLees dnd %ub%Lripiii)n% Hail supplies dnd cleaning tkpreciatioii of equipii*nt and tittiiigs 1.080 1,912 1,184 200 6.287 2.651 880 3,422 1.398 461 1.204 2.997 1.650 27,261 4 TRUSTEE'S RElUNERATIoN.ND EXPENSES Tlie (rusiee did iioi receive ans renwneraiion during (he year. 5 NET INCOI¥IING RESDLTRCES Nei iiicoiniiig resources is sldied after Chargin. 2023 2022 Ikpreciatinn of owned asseis 1.650 1.941 P&igie 6
LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2023 Collftiiued 6 TANGIBLE FIXED ASSEIS Freehold interest in land and buildings Fiitures, fittings and equipment Total Net book Tralue As ai l J)Uar) 2023 ]d 31 tkCen1r 20?3 589.761 14.880 604.641 Depreciation As dl l Jaiiuar) 20?3 Clrnrge tor Ihe year As ai 31 IkL'enfi)er ?023 3.881 1.650 5.531 3.881 1.650 5,531 Net book Tralue As ai 31 tkceinber 20?3 As ai 31 December 2022 589.761 i89.761 9,349 10.999 599,110 600.760 P&igie 7
LANGFORD BUDVILLE VILLAGE FL4LL NOTES TO THE FINANCIAL sfATELIIENfs FOR THE YEAR ENDED 31 DECEI¥IBER 2023 Collftiiued 7 RELATED PARTIES Controlling entiti. Tbe Llldriry is Lonirolled by Ibe trusiee. 8 ANALYSIS OF FUNDS Atl Janu2n' 2023 At31 Incoming Resources December resources elnded 2023 Genernl Fun(is UlesriC(ed inconle fund 636.966 25.053 125.8121 636.207 Iksignated Fun(15 Sliori IiKai bowls fund Ci)iiJiiuiiiry- fuiid Hisiorj fuiid 3383 730 703 4316 2.186 2(K) {1.2491 121K)I 4.320 730 703 5,753 2.386 (1.4491 641.782 ?7.439 127.261) 641.960 9 NET ASSETS BY FUTrID Unrestricted Design2ted Total Fullds Total Funds Fun(Ls Fun(Ls 202.1 2022 T]¥1b1e assets Current dsseis Nei assets 599.110 37,097 636.?07 599.110 42.850 641.9 6(K).7(A) 41.022 641.782 5.7)3 5.753 P&igie 8
LANGFORD BUDVILLE VILLAGE FL4LL DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE AR ENDED 31 DECEMBER 2023 2023 2022 Income Eh)iialioiis Covid business suptK>n graiits Bdr incoiiie tri)Iii evenis Hiring fees Budi'ue cineina VH BoThls twid Hisrorj fund Coii]Jnuiiity fund Otlier lllCOI] liiierest oil Lash deEK>Sits 1,346 2,667 522 19,093 540 1,883 36 730 2,072 20.753 1,377 2,186 383 78 26,895 27,439 El)diture Bar stiKk dnd %upplie Budvue cineina expenses Pdrisli Pdrry expei)%e% VH Bowls tund Hire hall expenses C()iiui)ui)ity fund Pri)p¥rty repairs Wdler rdies Ligllii. hedt dnd tx)wer liisuraiiLe Grouiids Iiull)teiiaiiLe Equipli1)I repairs ]d reneivals Telephi)ne dnd tax Liceiicees aiid subscripiions Hall %upplie% dnd LIeillg Ikpreciatinii ot equipiitnt and tittings 1,080 1,184 328 956 191 650 1,804 1,249 1,912 6.287 8,950 546 1,579 743 2,651 3,422 1,398 461 1,204 2.997 95 326 572 2,369 1,941 22,4iO 4,445 27.261 178 Net surplus This P&ige does llOI forn) Pilrt of rbe %1dmf(iry fitwicul state111]. P&igie 9