## **Langford Budville Jubilee Hall Trustees’ Annual Report June 2024** ## _Annual Report for 2023 - 4_ This is the Annual Report for the Hall. It was also presented at the open meeting of the Parish Council in May 2024. ## _Financial performance_ In the year to December 2023 income from hire was £21k (2022: £19k) with sundry income from Budvue, the bar, events and fund surpluses contributing a further £6k (2022: £8k). Expenditure was £27k (2022: £22k) including a new outside noticeboard (£1k) and the residual costs after an insurance claim of the new carpeting (£2k). The surplus for the year after depreciation was £200 (2022: £4k). The bank balance at the end of December was £43k which includes £6k “belonging” to separate funds comprising Bowls, the Community Fund and the History Fund. ## _Capital works_ During the year we fitted out the Cloakroom with storage units to cater for the very popular Baby and Toddler group. We also painted the outside of the Hall and carried out a considerable programme of electrical maintenance. The major current capital project is to prepare the storm water system for adoption by Wessex Water rather than for it continuing to be the liability of the Hall. The system takes water from both Ritherdon’s Lane and from the Hall footprint out of the mini-catchment some 900m north to an outfall at Bindon. The expectation was that it would be shared with the new housing scheme and would be adopted once this was in place. However, representatives of the developers for the housing scheme have indicated to us that there is no medium-term likelihood of the scheme being progressed. We are therefore minded to remedy any defects and seek adoption. Secondary projects include paving over the courtyard and installing solar panels but both of these are on hold pending greater clarity on the costs associated with adoption. ## _Bookings and access to the building_ Bookings remain fairly strong with several new groups operating in the Hall each week including Ladies Boxing Fitness classes and Tai Chi & Qigong. During the year we have implemented the Hallmaster booking software which we believe makes things easier for both hirers and Trustees. The software allows for smoother invoicing although there are still some wrinkles with managing deposits. We decided to keep hire rates for the current year 2024 unchanged from 2023. We have also had a major focus on making keyholders’ lives easier through reducing the need for visits to the Hall and by improving communication. Access to the Hall is now by use of the keycode lock only and we will change the code three to four times a year. ## _Events_ Café Plus continues to be the major ongoing community event and takes place monthly through the Winter months. A wider ad hoc events group has not met since mid-2023 leading up to the September Barn Dance. We are planning a repeat this September. ## _The Community Fund_ The Hall continues to manage the Community Fund which has been funded by a surplus from Café Plus. There have been no applications to the fund for a number of months. It is possible that this needs loosening or repurposing. ## _Trustees, key holders and helpers_ During the year Pam Farr, Tim Seddon and Fiona Barber stood down as Trustees. Pam was our Treasurer for many years and we are really grateful for her long contribution. Tim has carried out a huge amount of maintenance work over the years with unfailing good humour. Fiona was our Secretary and we are also grateful to her. We continue to be served by Rosina Matson and Charlie Roffe-Sylvester who maintain the inside of the Hall and the grounds respectively. We cannot operate without our Trustees, keyholders and supporting staff. I am really grateful to all of them. A project this year is to improve resilience in the management of the Hall. We are doing this by creating a digital library of key documents, specific emails for the main jobs and related job descriptions. The hope is that some of these jobs including the Chair, Booking secretary and Secretary can rotate every year. Michael Huntingford, June 2024 Clwiry regLStr31ioii iiuniber: 287714 Langford Budville Village Hall Fi￿n¢]￿l StdivnrnL% for the Year Ended 31 DeL"elli￿r 2023 LANGFORD BUDVILLE VILLAGE FL4LL CONTEPUS Iiidependeiii eX￿nIt]er'S rep)n Staten*nt ot financial activities BalanLe Sheet Notes to tbe fmancial staten*nis 4t08 Tbe f(Trllvwing PWer 11)surdiiLe Grounds nuiiiieiiance Equipiiiei)r repairs n graiits Bdr incoiiie tri)Iii evenis Hiring fees Budi'ue cineina VH BoThls twid Hisrorj fund Coii]Jnuiiity fund Otlier lllCOI] liiierest oil Lash deEK>Sits 1,346 2,667 522 19,093 540 1,883 36 730 2,072 20.753 1,377 2,186 383 78 26,895 27,439 El￿)diture Bar stiKk dnd %upplie Budvue cineina expenses Pdrisli Pdrry expei)%e% VH Bowls tund Hire hall expenses C()iiui)ui)ity fund Pri)p¥rty repairs Wdler rdies Ligllii. hedt dnd tx)wer liisuraiiLe Grouiids Iiull)teiiaiiLe Equipli￿1)I repairs ￿]d reneivals Telephi)ne dnd tax Liceiicees aiid subscripiions Hall %upplie% dnd LIe￿illg Ikpreciatinii ot equipiitnt and tittings 1,080 1,184 328 956 191 650 1,804 1,249 1,912 6.287 8,950 546 1,579 743 2,651 3,422 1,398 461 1,204 2.997 95 326 572 2,369 1,941 22,4iO 4,445 27.261 178 Net surplus This P&ige does llOI forn) Pilrt of rbe %1dmf(iry fitwicul state11￿1]￿. 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