2023-03-31-accounts

REPORT AND ACCOUNTS

FOR THE YEAR ENDED

31st March 2023

Group headquarters address: Mill Lane, Great Dunmow, Essex. CM6 1BG

Group Registration number with the Scout Association: 3102

Charity Registration number: 287412

1st DUNMOW SCOUT GROUP

Report and accounts for the year ended 31st March 2023

TRUSTEES AND COMMITTEES

Appointment	Name
Scouting Trustees
Chairperson	Jeremy Graves - to June 2023
Treasurer	Michelle Kelly to Nov 2022
	Sara Harrison from 1st April 2023
Secretary	Amanda Maisey-Young to Nov 2022
	Laura West from 1st April 2023
GSL	Jackie Martin
Management Committee
Beaver Leader (Farthingwood)	Gregor Whelan to Sept 2022
	Tom Prowse from Sept 2022
Beaver Leader (Fern Hollow)	Harriett Overs from Sept 2022
Cub Leader (Panthers)	Emma Cousins to - Sept 2022
	Mike East from Sept 2022
Cub Leader (Tigers)	Veronica Geldard
Scout Leader	Graeme Read
CUSTODIAN TRUSTEES OF LAND AND PROPERTY
	Mr R J Martin (Chairman)
	Mr L Westlake
	Mr J Graves
	Mr DA Martin
BANKERS:	TSB
CONTACT NAME AND ADDRESS:	Mrs Jackie Martin - Group Scout Leader
	57 Springfeld
	DUNMOW
	CM6 1BS

1st DUNMOW SCOUT GROUP

Trustees Annual Report for the year ended 31 March 2023

The Group had the following membership at 1st January 2023

BEAVERS 2 colonies 44 members CUBS - 2 Packs 63 members SCOUTS - 1 Troop 38 members LEADERS AND ASSISTANTS 33 adullts ADMINISTRATION 3 adults

TOTAL MEMBERSHIP

###

The group governing documents are those of the Scout Association:

They consist of a Royal Charter, which in turn gives authority to the by laws of the Association and the Policy Organisation and Rules of The Scout Association.

Scouting Trustees and Management Committees are appointed in accordance

with the Policy Organisation and Rules of the Scout Association

The Group land and buildings and other major assets are held by Custodian Trustees,

for the use of Scouting in Dunmow in accordance with a Trust Document of 1937 .

The objectives of the Group are as a unit of the Association:

The Aim of the Scout Association is to promote the development of young people in achieving full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Association Promise and Law and guided by adult leadership.

Financial Reserves Policy:

The Group's policy on reserves is to hold sufficient resources to continue the activities of the Group should income and fund raising fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to six months running costs in reserve. The Group from time to time build extra reserves to meet planning long term expenditure. A special fund known as the 'Dick Sadler Fund' is held within our reserves for the assistance of scouts of families in need, to ensure that financial restraints do not prevent these young people from benefiting from Scouting.

Investment Policy:

The current reserves stand at £34325 plus the 'Dick Sadler' Fund holding of £5084. The Group adopts a risk adverse strategy to the investment of its funds. All funds are held in cash using only main-stream bank and building society accounts.

Accounts

The accounts have been drawn up on a receipts and payments basis which is consistent with previous years under the unrestricted funds basis as required by the Charity Commission and the Scout Association. They show total Receipts of £39226 with Payments of £50935. The receipts is net of £7903which was paid to Headquarters, County and District for Annual Capitation in respect of 2022/23

GSL REPORT

SECTIONS HAVE PREPARED A REPORT OF THEIR ACTIVITIES, WHICH FOLLOWS. AS AN OVERVIEW I CAN CONFIRM THAT THE YEAR HAS BEEN A PERIOD OF CHANGE, WITH NEW LEADERS JOINING, OLD LEADERS RETIRING, AND SECTIONS REOPENING, THIS HAS MEANT NEW TEAMS BEING FORMED AND MORE TRAINING AND TIME REQUIRED BY ALL TO GIVE OUR YOUNG PEOPLE THE THE HIGH QUALITY SCOUTING THEY DESERVE AND RECEIVE. MY THANKS GO TO ALL PAST AND PRESENT LEADERS AND HELPERS FOR THEIR WORK AND DEDICATION. THE MOVEMENT HAS BEEN IN A STATE OF CHANGE (TRANSITION) OVER THE LAST YEAR. WITH A REVISED POR (POLICY, ORGANISTATION, AND RULES) BEING ISSUED WITH A FURTHER REVISION EXPECTED IN OCTOBER.2023

MOST OF THE CHANGES ARE TO DO WITH TRAINING, LEADERSHIP AND GOVERNANCE AND MAKING EACH SCOUT GROUP A STAND ALONE CHARITY.

THE 1st DUNMOW GROUP IS ALREADY A REGISTERED CHARITY WITH OUR TRUST GOING BACK TO 1937 WE HAVE YET TO LEARN WHAT ALL THE CHANGES MEAN TO US AND IF WE NEED TO MAKE FURTHER CHANGES TO OUR GROUP MANAGEMENT.

IF WE NEED TO MAKE CHANGES AFTER THE OCTOBER VERSION OF POR IS ISSUED WE WILL DO SO, AND MAY NEED TO CALL AN EXTRODINARY GENERAL MEETING AT THAT TIME.

I WILL NOT LET THESE HQ ADMINISTRATION CHANGES IMPEDE ON THE QUALITY OF SCOUTING WE PROVIDE TO OUR YOUNG PEOPLE, BUT WILL ENSURE, THAT WE MEET ALL THE NEW RULES AND REGULATIONS BEING ISSUED WITHIN THE 'CHANGES' TIMESCALE.

TIGERS REPORT

Tigers Cub pack has had a successful year with a maximum of 38, We are currently at 35, with a stable leadership tean that is growing in confidence and is actively engaged in programme planning and delivery. 5 of our Cubs gained their Silver Chief Awards and a number of others will hopefully achieve this award in the coming year

Leaders have undertaken training - most noteable being that we have another Leader Archery GB accredited to teach Archery. We also haved 3 young Leaders engaged in earning their bronze and silver D of E awards. We have attended a weekend Camp at the HQ grounds for 2 nights, with 29 cubs signing up for this. One of our Leaders runs the Tigers Face Book site and we have finally mastered the OSM email communication system.

We also attended the Groups Jubilee activity day at Walthambury Farm where the cubs took part in canoeing, archery, airifles, backwoods cooking, climbing way and other activities We have a full programme planned up to the end of December 2023

Beavers Report

We have had a lots of changes with Beavers over the last year, having to close one due to lack of leaders and covid, and Gregor, the Monday Leader wanting to move through to Scouts. One of our then Beaver parents (Becky) went on a recruiting campaign and found us enough

volunteers that not only we were able to keep the Monday colony running but also restart the Tuesday one. With two completly new beaver teams, it has been a challenge but the Leaders are full of enthusiasm and running great fun packed programmes. Visits have been made to Hatfield Forest, cuddling the turkey chicks at garnetts, and Ben the Animal man has visited with his, creepy crawlies, snakes and other more cuddly creatures Loads of marshmallows have been cooked on sticks and campfire songs sung, WideDinasaur hunted in the High Street , and various visits from local people do talk games played about their work a full programme is planned or the remainder of the year.

Scouts Report

Our Scout Troop have been busy during the past 12 month with adventures, skills and scouting activities. Back in July 2022, our scout troop had a week long summer camp at the Scout Adventure site at Great Towers in Windermere. They braved bad weather, broken down minibuses and loved Libby's cooking. Back to full time scouting, we've had evening and night hikes at Hatfield Forest with the District Explorers, completed activity badges on DIY activities, Fire Safety and Skills challenge awards. We enjoyed a great fun evenings for Dwali, making delicious Indian food, guy making for Guy Fawkes and also

our "Famous Buildings" themed junk modelling night

In January, our troop enjoyed a cold and muddy Winter Camp at Tolmers with fabulous fireworks and a great new mess tent purchased by the group.

Our Scout Troop presented themselves smartly and respectably for the November Rembrance Day Parade and for St. George's Day renewal of Promise.

Our Patrol Leaders and older scouts also arranged an activity fund raising evening with games, trebuchet building and fund raising actvities for Unicef's Clean Water Appeal. Raising more than £100 in a single evening

We have welcomed 3 new leaders, Amandeep, Richard and Callum to our group and also have to thank our skip Graeme for his brilliant contribution to the Troop over the past years.

We are returning to Tolmers for summer camp in late July and putting together a refreshed programme packed with stage activity badges and challenge awards.

We appreciate the help and support from parents, District (minibus,thanks), our fellow Explorer Scouts the Hatfield Forest Team and the Group Executive. We are continuing to ask for support from parents and new or exisiting leaders to volunteer their time. Gregor Whelan - scouter

1st DUNMOW SCOUT GROUP

Receipts for the year ended 31st March 2023

MEMBERSHIP SUBSCRIPTIONS less: Paid to District, County and H.Q. Capitation INVESTMENT INCOME RECEIVED Bank Interest DONATIONS/GRANTS ACTIVITIES Weekly Meetings Camps and special activities FUND RAISING (net of costs) By parents By members OTHER INCOME Income Tax recovered on subscriptions (Gift Aid) SUNDRY RECEIPTS Uniforms and badges Other TOTAL RECEIPTS FOR THE YEAR	This Year £ 27,930 - 7,903 20,027 - 2,905 140 8,734 2,272 - 5,148 - 39,226	Previous Year (2022) £ 22,775 - 6,367
		16,408 - 9,019 105 4,640 - - 3,843 - 151
		34,166

1st DUNMOW SCOUT GROUP

Payments for the year ended 31st March 2023

PREMISES Major Repairs General upkeep and running costs of Buildings Grounds Maintenance Vehicle running costs Insurance DONATIONS ACTIVITIES Camps and special activities Weekly meetings ADMINISTRATION EXPENSES Printing, stationery and central admin Leader training PURCHASE OF EQUIPMENT PURCHASE OF BADGES AND UNIFORMS SUNDRY PAYMENTS Miscellaneous TOTAL PAYMENTS FOR THE YEAR	This Year £ - 5,566 11,306 1,871 3,190 21,933 3,050 13,676 3,046 16,722 391 1,542 2,790 3,581 926 50,935	Previous Year (2022) £ 837 5,381 7,302 1,329 3,459 18,308 92 2,771 2,897 5,668 119 1,257 5,117 1,788 419 32,768

1st DUNMOW SCOUT GROUP

Receipts & Payments Account Summary for the year ended 31st March 2023

Total receipts for the year (page 5) Total payments for the year (page 6) Net (payments)/receipts for the year Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward	This Year Previous Year (2022) £ £ 39,226 34,166 50,935 32,767 - 11,709 1,399 87,846 86,447 76,137 87,846

Statement of Assets & Liabilities for the year ended 31 March 2023

This Year £ MONETARY ASSETS Working Capital - Sections 4,231 Working Capital - Group 2,498 Reserves Short Term (2023/24 Projects) 30,000 Reserves Long Term 34,325 71,054 Dick Sadler Fund (to assist disadvantaged members) 5,084 76,138 OTHER MONETARY ASSETS Tax claim for Year (Estimated 2022/23) 5,000 NON-MONETARY ASSETS Assets for Group's own use (for insurance Buildings 642,000 Motor vehicles & trailers 20,000 Scouting equipment, furniture, etc. 100,040 762,040 LIABILITIES as at 31st March 2022 Nil

Previous Year £ 6,729 12,183 20,000 44,326 83,238 4,609 87,847 4,700 purposes only ) - Revalued in 2020 ### 20,000 ### ### Nil

The above account and accompanying statement of assets and liabilities were approved by the Trustees on: 15th May 2023 and signed on their behalf by: -

Jackie Martin - Group Scout Leader--------------

Independent Examiner's Report to the Trustees of the

1ST DUNMOW SCOUT GROUP

I report on the accounts of the Group for the year ended 31st March 2023, which are set out on pages 5 to 7.

Respective responsibilities of trustees and examiner

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.

Basis of examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presents with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

1. Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met, or

2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

3. Which gives my reasonable cause to believe that in any material respect the accounting rules of the Group's constitution have not been met. Signed: Kirkbrook Stebbing Road Name: R Graty Felsted Qualification: Finance Director (Retired) Essex Date: 5th June 2023 CM6 3LQ