Old ToTrvn Youth Club P14 INDEPENDENY CLUB 2J CHARLES WOR CENTRE tYJPPAS HILL TERRAC& CROYDON, SURREY. CRQ 4BA Tewne.. 020 865e 9321 ANNUAL REPORT AND FtNLNCIAL STATEMEiYfs OF ACCOLTrtIS FOR THE PERIOD I APRIL 2021 I MARCH 2022 IWAGEMEiYf com[rrEE HO Chaimw]: Alan Homes OFFICERS HotL Vice Chaimian.. Andrew Patten HO Treasurer.. Helen Jones MANAGEMENT COMMITfEE Ray Edwants. Trina HaTiS, Paul SoDger. MEMBERS Dave Lawrence. Karen Barnes, Stan Fowlcr. Veroni¢X Anglin(elcctcd 11 October 2021) Mark Swann(elecied Novetnbcr 2021) ADVISOR TO THE MANP.GElENT COMMrrrEE Tony Harris Lloyds BanL Nortb Croydon HON. SOLicrtOR.. INDEPENDENT EXAMIYER David Weeden. FC& Hamilton Eddy Co. CUSTODIAP4 TRUSTEES: National Association ofclubs for Young People PART TIME YOtrrH aTKi COTrThIUTrITTY WORKER Tony HatTiS PART ThIE STEWARD: Tracy Shirley Page 1
Pnjfile of Trn5teesiMana ernet Committee Members durin 21122 Chainnan. Alan Homes Joined MIC 1974 Neigbbour of Tony HalS at Addis¢ombe chair to 1997, re•elected 301].2001 Joitied Club 1983 Joined MIC 30 Septeber 2020 Elected Vice Chatnnan 25 November 2021 Join¢d Club 1981 Ex Members Committee Joined MIC 10 January 2005 Elected Treasurer 10 April 2019 V Chairmall Andrew Patten (51) Treasurer: Helen Jones (54) Members: Stan Fowler (70) Joined Club 1965. Chairnan Members Comm. 1970, Qual. prr Youth Workcr, Joined MIC 1978 ChaIrn18 1997 10 30.1.2001 Ray FALwards (59) Joined Club 1978 Joined MIC March 1996 Trina Harris Join¢d MIC 12 March 2007 LK)cal Resident (52) Dave L3wrence Joined Club 1971 Mcmber of fvLIC 1997 to 2006 Re-Joined MIC 25 Febnwy 2015 (66) Paul SotLger (62) Joined MIC 27 January 2016 Qual. Youth Worker Long association ivith ¢lub &$ a member of SCYP Staff Kar¢n Barnes JoinLuI MIC 25 May 2016 Local Resident (55) Veronica Anglin Joined Club Joined MIC 20 OLlo1r 2021 (57) Joined MIC 25 November 2021 Resigned 12 July 2022 Advisor Tony Harris Full Tinie Youth and Community Worker Old ToHTr Youth Club July 1964 to March 1998 Joined MIC 23 April 1998 to 25 February 2004 Part Timc Voluntary Youth and Community Worker April 1998 to date (83) Steward Tracy Shirley (54) Joined Club 1981 Appointed Sieward September 2008 to date Page 2
CHAIRMANS REPORT As Vice Chairnmn and a TnLStee of Old Town Youth Club I have been asked by The Chairnian Mr Alan Homes to submit his report for 2021-2022. I have been in Involed in the organisation sin¢¢ the 1980's when I was a very active club member and I have always retained an interest in the organisation and connected to it. In 2020, following a Conversation regarding the need for new Trustees, I was invTted to attend a Manage]nent Committee me¢tillg, ,here upon I was invited to join the Management Committee and become a Trustee. I have found the Interesting and very testing during the difficuIt tiTnes causcd by Covid and the Council's financial crisis and it's impact on the various community organisations and consequenil}' the club. S¢a Cadet Merger. The proposed merger with Croydon Sea Cadets wqll now longer be going ahead. Following their using of the premises and several meetings. the Sea Cadets made the decision not to use the club dnd return to their 0} premis¢s and withdraw from the proposed merger. I hindsight this has been n]ote beneficial for and the local M[u11Y &s we can now move forward and can be utilis¢d by more local organisations and charities within the community. Hareswith Pond . This is our Outdoor Activity Centre and Nature Study Centre, locaied just outside of Siorrinoton in Ivesl Sussex. L'nfortunately the site been closed since February 2022. This is due to a large storm in February which caused signtficant tree damage and also highlighted the ongoing problem with Ash Die Back desease and fatling branches on the site. Following a site survey carried out by OUelVeS . we made tht decisioll to temporarily close the site for heaIth and safety reasons. The Woodland Trust were contscted regarding the issue . and caTried out and theÉr own independent site inspection. ThÈs resulted in a report and recornmendations for the future upkeep and maintenance for Hareswith which we will k implementtng in the new year. General care and Tnainlenance for both of the sites has always be¢n second to nonc and this has continued, taking into account the issues that the pandemic brought us and also the current tree problem at Hareswith. A5 Vice chairnian I would like to that& the Tnjstees and the Management Committee for their ongoing support and work to ensure that this organisation continues to thrive and Tegain the busy programme we had before the pandemic. l also have a Special thank you to all the Bellefacto and frtends who continue to contribute their time and iesources to support this organisation and keep it going as a complctcly self funded organisalion, }'our support and contributions are invaluable. Andrew Patten Vice Chairman Page 3
TREASURERS REPORT The AccounLS for the financial year April 2021 March .2022 showed a surplus of £24.343, with a closing balance of £64,801. This was the result of Covid 19 Support Glts and staff being put on Furlough uutil 30 September. General Fund - shows that there is a £20.055 erediL against the credit of £21.686 of the previous year. This was entirely due to the Covid 19 Grants of £17,167 and Furlough Grants of £5,920 which offsct the loss of illcome from lettings due to the closure duriz]g Lockdowns during the )'e2r. We did have some lettings when lockdowns wete not infoice with user made responsible for their own cleaning of Covid 19 sanitation requirements. WÈth Furlough ending staff resumed their nomal time5 fron] the l October. With the use of the premises only gradually building up the opportunity was taken carry out Inainlenance wh¢n not requRred to service the users or. the premises. Our thanks to our volunte¢r Tony Backsball, an old member from the seventies, who comes in atmost every wr¢k to assist Tracy with things that need to be done. Ace Vat2 Hire. based a few hundred yards from the club. continued to hiTe the carpark when not needed and thi5 h&$ been a good regular source of income aIong with Serenity SEN SchoDI and the Sea Cadets until they both left in July. Member5 Fund_ the Members Fund was closed. Minft Bus Fund - the Minibus Fund was clos StorriD ton Fund - Showed a surplus of £4,288 being up from the PvIouS year's surplus of £3,061. This bcing as a result of the increase An Hiring due to Covid 19 blocking peoples usual olidaTr' abroad. E.Ypenditure on utilities and rePts rs increased trom that of the prei'ious }'ear partially due to the increased hiring. Again thanks are given to the various parties who donated tools, materials. time and labour, thes¢ person5 and companies being highlighted in both the Chainnan's and Leaders reports. We are thankful lo EK)ih CToydon and Horsham Councils for the Co&id 19 Rate Relief resulting in no Business Rates being paid for the Croydon Old Town premises and very little for the Storrington premises. We would also like to thank Tom Simmonds. oHTer of Allsave. who bas providfyl free of charge the servicing aud teplaceffjenl of fite exlitiguishers at Ix)th Croydon and Slorrington for the mally years. Helen Jones Hon. Treasur¢r Page 4
YOUTH AND COik1MUNITY REPORT 2021122 COVID 19 continued to eause the closure of the club and the staff were on furlough until 30 September. We continued workin8 with user groups as we did last year alld they were able to use the premises. when pennitted by restrictions, exercising their own cleaning and sanitisation Tegimes. This helped them cope with the difficult circumstanK5 they found themselves io and weF able to participth, in theiT 'bubbles'. in those a¢tiviti¢s that thcir rnernrs wanted. STORRINGTON was used again this year by 'family bubbles, most weekends during the summer and prOlded a welcome safe outdoor experience for the children after monihs of being locked down. The group of volunteers continue to try to keep die cabin, the lake and Ihe woods in good order but it is a mammoth task. The Ash tree die back desease has struck most of the 120+ Ash trees on the site. Working Parties of volunteers, led by Norvin. who also supplied AllseasoDS Hire Shop equipment free of charge, Kirsty. Philip, Paul and family, Dave, Mark, Andrei¥. Gary. Tony and Val have ¢arried out many weekends and 20+ trees hai'e been felled. Binsbury Agriculturat College are in discussions to assist with conservation work on the site but Covid has delayed plans being forn]alised. Our thanks to Ruth ttnd Allsave Fire Extinguishers for providing free equipment and seryicing. West Chiltington Community School look 30 year 55 on a dusk adventure one evening. It W8s good to see so man). children so cxcited and having fim. Due lo the MaTch stomi damage and the ash die b8¢k causing unacceptable hazards the site was closed and remained closed for the coming summer. CO-OPERATION WITH THE COMMUNITY AND OTHER AGENCIES BALL GAMES AREA w&s used by users when on the premises. PUPIL REFERRAL UNITS did noi use the pmiseS during much of the year but onl}, when allowed. They expect to resume their regular sessions next Academic Yw. PILATE and YOGA cl&sses had closed and have gone online and cancelled their use of the premises. BAB Y BALLET classes started on Friday mornings from Febnwy. CHILDRENS BIRTHDA Y PARTIES bookiDJ were wtcelled and closed for another year. CROYDON SEA CADETS used the premises two evenings a week up to July. CROYDOIY DROP I.N CONSELLING SERVtCE resumed their bi-monthly staff trdining courses. SOUTH CROYDOTrI TABLE TENNIS CLUB re-opencd with reduced numbers with covid rcstrictions in place. SERENITY SEN SCHOOL continu¢d to use the premises under covid restrictions until moving to new premises in Coiilsdon in September. START IT RIGifT ran Holiday Play Schemes in Summer. Ociober and March Half Tenns. good lo s¢e so n]lY youno peopl¢ using the premises again. It was We have been sorry that we have not been able to provide our usual s¢rvices to the community agaTn tl]is y¢ar but hope to gei back to norn1 in the eorning year. Whilsl il has been very strange watking up and checking the security of the building again this year it has been nice to see it in use some of the IiTne. Lastly may l thank all those that have provided SUPEK)rt when needed during this difficuli year. Ton)" Harris - Youth and Community Worker P•JB 5
Old Town Youth Club AN INDEPENDE1 CLUB 'AFFIU47EDTtr. SPORTED ¢ROYEX)NVOLuritARY ACTIOII REGERE1Th CROYOON C(NJNCIL CHARLES MAJOR CENTRE DUPPAS HILL TERRACE. CROYDON. SURREY. CRO 4BA CLUB HOUSE- APPROL 37 . Ff. &STOREY PURPOSE BUILT FREEHOLD- ow,ED BV CLUB GROUND FLOOR Coffee Barl Games Area". 38 ft. x 15 ft. includes chairs coffee tables. table garne5 8nd catering equipment. Table Tennis Table. Pool Tabl4 Air Hockey and Table Football. LVleetiDgslActivity Room: 20 ft. x 15 ft. - contsins chairs and tables OlltdTh)r Pursuits Rootnl Worksbop 20 x 15 ft. Storag¢ for Camping and Canoeing Equipment. paddle, spray cover. Ix)uyancy ai(L wet suit, helmet and waterproor containers. tenL sleeping bag, bivy bag, karrimaL wat¢r-pmot anorak and trousers. Mess tents. kitchen equiprneni. Art and Craft Equipment. Cleaning materials and quipmt. Maintcnance tools. orrjce: Ilft.x8ft. Boiler Room Gents, Toilet Foyer 8nd Siairease Ladies Toilet Disabled Toilet FIRST FL(M)R Stage: 55 fL x 28 ft. 5 Table Tennis Table5. Badminton Court. unth pitch. Storage: 100 Chairs. 80 tL Trestle Tables and Benches. Bouncy Castle. ExfERNAL Floodlit Games Area C4r Park: 80 ft. x 40 IL with storage bunk¢r. 80 ft. x 40 ft. can( Trniler. HAREswrrH POI¥D NATURE STUDY AI¥D oirrDOOR PURsufTS CENTRE- STORRINGTON FREEHOLD- OWNED BY THE CLUB 8.5 acres of mix¢d woodland with 2 acres of lake gnd stream. Members built accommodatTon for12 persons, 30 ft. x 20 ft. with two bunk bedroom5. kitchenlcomrnon rm. toilets and hot shower. Brick built. elm board clad with Marley Tile RIK>f. Mains electricity and water. 30ft x 7ft Stornge shed. Page 6
ACTIVITIES AVAILABLE AT OLD TOWN YOUTH CLUB ACTIVITIES THAT TAKE PLACE EVERY DAY Football Basketball Pool Table Tennis Air Hockey Table Football Badminton Ball Gatnes Area Ball Games Area Games Room Games Room Games Room Small Games Room HaIl ACTIVITIES THAT TA1 PLACE SOME DAYS Chcs&lDraughts Games Room Table Football Small Games Room Giant Four in a Row GaTnes Room Giant Jenga Game5 Room Unihock Bouucy CastIe Hall Fooiball Coaching Hall Birthday Parties Hajl Polling Station Ground Floor TraiDing Courses ACTIVITY E UIPMENTtFACILITIES AVAILABLE IF RE UIRED Rounders Field Tug of War Rope Field FooibaIl Field Short Tennis Field or Ball Garnes Area Volleyball Ball Games Area Skittles HaIl Table Sktttles G"ames R(K)m An and Crafts Stocks of vaTiOUS materials and equipment 24 Canoes of various designsldisciplines with all necessary equipment Canoe/Box Trailer to carry 14 CaDoes and Equipment Camping Equipment Mess Tents and Camp Catering Equipment Tables, Benches and Chairs Tripod Screcn Various Counlry/Forestry Conservation Tools Various Building Maintenance Tools P8ge 7
OLD TOWN YOUTH CLUB STATEMENT OF RECEIPTS AND PAYMENTS Dale ftum Date 10 .21 Mar.¥2 Ir-2D Mar-21 BANK & CASH BALANCES Cash al Bank (General WCI Cash al Bank18uynes5 A¢ Cash n Hand 64.71KI.81 0.52 1(X) (K 40,357 12 0.52 1(N) 00 C105ing Balante £ 64,801.33 £ 40.457.64 RECEIPTS General Funds Club Hire Croydon Coun¢d- COVKI Grarts HMRC CJRS Grants OollalK>nsIGranls Sundry Income ombors Fund Coffee 88r Surty In Minibus minF$ Hire DonaiionslGranls Sunity Income Stwrington slottin9lon Hire 010sG8nts Hire re4mbursemeni Sundry Incoffle 23 090 LN) 17.167.00 5.920 23 231.IK) 949.(MJ 10.508.50 20.660.00 15.507.71 290.00 15.04 4.550 20tyJ 165. 4(X) 3,625.(M) 52.492.23 51.206.25 PAYMEP4TS Gerpro1 Funds SalaTies, NIC and PenSiLV General lllsu12n utirthes Caln9 Mainlenan Slabonery TePhone11n1emet1P0si Sundry Expenses Members Furtd Coffee 8a1 Acbvil*s Sulldry Expenses Minibus Diesel Insurance ServicelRepairs Road TathAOT Sundry Expèn storrinyton Repairs 20.297.01 3.243.98 ).W.12 115.74 279.00 144 60 303.25 1.014.30 20,475.71 1.721 22 1.304.33 97.72 423.n 37 J5 324.50 110.96 376.39 359.19 23.38 437.62 102.53 Sundry ENeS 28.148.54 25.553.23 SUJiPLUSIIDEFICITI FOR THE YEAR 24.343.69 25.653.02 K & CASH ANcEs AT STARF OF YEAR 40.457 64 14 804.62 BANK & CASH BALANCES AT END OF YEAR £ M301.33 £ 40.4S7.64 Pa9e 8
OLD TOWN YOUTH CLUB GENERAL FUND RECEIPTS & PAYMENTS ACCOUNT Date from Date to Apr-21 Mar-22 April-20 March-21 RECEIPTS Club Hire £ 23,090.00 10,508.50 Croydon Council- Covtd giants £ 17,167.C £ 20.660.OCI HMRC CJRS grants 5.920 23 15.507.71 DonationslGiaFts 231.00 General Inccme Sundries 949. Total Receipts £ 47 357.23 £ 46 676.21 Pa Salaries £ 20.297.01 £ 20,475.71 General Insurance 3.243.98 1.721.22 1.904.12 1,304.33 leaning 115.74 97.72 Maintenance 279.00 423.73 Stalminery 144.60 37.15 TelephonellntemetlPost 303.25 605.34 General Expenir(ure Sundries 1,014_30 324.50 Total Payments £ 27 302.IXI 24 989.70 Net (Payments) Page 9
OLD TOWN YOUTH CLUB MEMBERS DESIGNATED FUND RECEIPTS & PAYMENTS ACCOUNT Date from Date to Apr-21 Mar-22 April-20 March-21 RECEIPTS Coffee Bar 15.04 Subs Member Income Sundries Total Re¢eipt5 15.04 Pa ments Coffee bar Actwth'es hnember Expen Sundries Total Payments Net {Payments) 15.04 Pagts 10
OLD TOWN YOUTH CLUB MINIBUS DESIGNATED FUND RECEIPTS & PAYMENTS ACtsOUNT Date frorn Date to Apr-21 Mar-22 April-20 March-2t RECEIPTS Minibus Hire Minibus DonationslGrants £ 600.00 Minibu5 Income SuThJries Total Re¢eipts £ 600.00 Pa ments Diesel IrEsuran¢e Servi Road Ta0T Minibus Expen Surydries Totsl Payments Net (Payments) £ 600.00 Page11
OLD TOWN YOUTH CLUB STORRINGTON DESIGNATED FUND. RECEIPTS & PAYMENTS ACCOUNT Date from Date lo Api-21 Mar-22 April-20 March-21 RECEIPTS Storrington Hire £ 4.550.00 £ 3,625.00 Slorringlon Donalion¥JGrants 20.(K) Storrington Income Sundries £ 400.00 Slorrington Hire Reimbusmenl £ 165.00 Total Receipts £ 5 135.00 £ 3 625.00 ments Storringlon Repairs £ 110.96 2338 Slorringlon Acts"vrtie¥ storrington Ulililies £ 376.39 £ 437.62 Slorrington Expen Sundries £ 35919 £ 102.53 Total Payments £ 846.54 £ 563.53 Net (Payments) £ 4 288.46 £3 061.47 Page 12
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Independent Examiner's Report Report to the trusteesl members of OLD TOWN YOUTH CLUB On accounts for the year ended 31 MARCH 2022 Charity Do 286889 Set out on pages 1to12 I report to the trustees on my examination of the accounts of the above arity I"Ihe Trus1") for the year ended 31 March 2022. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the ac£ounts in accordance with the requirements of the Charities Act 2011 1"the Acr). I report in respect of my exatrbination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charrty Commission under section 14515llb) of the Act. I have completed tny examination_ I confimi that no material matters have come to my attention in Connection with the examination which gives me cause lo believe thal in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do nol accord with the accounting records Independent examinerfs ststement I have no concems and have rne across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 29 December 2022 Signed: Name: David Weeden Relevant professional qualificationlsl or body {if any): F.C.A. Address: Hamilton-Eddy & Co. Chartered Accountants. 39 Tamworth Road. Croydon, CRO 1XU Page 13