2024-12-31-accounts - Lawn (Swindon) Community Association

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The objects of the Association are:

to further the benefit of the residents of the Lawn and its neighbourhood …
to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;
to promote such other charitable purposes as may from time to time be determined by the Trustees;
to maintain and manage the Lawn Community Centre

Minutes for AGM of Lawn Community Association Saturday 26[th] April 2025

1 Introduction

The AGM opened with a presentation from Julia Trew, leader of the Guides and Rainbow groups that meet at the Community Centre. Julia shared the group's rich 60-year history, highlighting its contributions to the local community.

The outgoing Secretary, Susan Saunders, formally welcomed attendees, acknowledging the presence of 32 people, including 26 voting members. Apologies were received from eight individuals.

2 Election of Meeting Chair

The Trustees proposed Mary Fishlock as Chair, and the members approved the nomination. Mary expressed gratitude for the continued support of the Association and highlighted its role in fostering community engagement through the Lawn Community Centre.

3 Minutes from 2024

Minutes from the 2024 AGM were presented for approval.

Proposed by: Joan Smith
Seconded by: Mrs. Norman
Outcome: Approved

4 Secretary’s Report

The Lawn Community Association continues to thrive, thanks to the active participation and support of its members and volunteers.

The Association offers three types of membership:

General Members: All Lawn estate residents automatically receive the newsletter.
Full Members: Contribute £1 annually, gaining voting rights (169 members last year).
Associate Members: Non-residents can join for £1 annually, with representatives attending committee meetings (113 members last year).
(We also have provision for Junior Members, those who are under 18, though we have not had any for several years now)

Several upgrades have enhanced the Community Centre:

The objects of the Association are:
to further the benefit of the residents of the Lawn and its neighbourhood …
to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;
to promote such other charitable purposes as may from time to time be determined by the Trustees;
to maintain and manage the Lawn Community Centre
A new electric cooker for a more practical kitchen.
Energy-efficient LED lighting installations.
Updated blinds in Room 1 and the office.
Ongoing maintenance and an improved booking system.
Launch of a monthly Folk Club for acoustic music and spoken word.

The association’s success is driven by dedicated volunteers who manage maintenance,

bookings, refreshments, and visitor engagement. Their hard work is invaluable to keeping the Centre running.

To keep members informed, the Association uses its website, Facebook page, noticeboard, and a newsletter published three times a year. Email updates are being explored for broader outreach.

An Emergency Contact Hub has been established in partnership with Wiltshire and Swindon Prepared to support the community during extreme weather events.

Looking ahead plans include recruiting more Trustees and volunteers, along with community events such as:

Halloween Treat Station for safe trick-or-treating.
January Pantomime to bring festive entertainment.

The Association remains committed to making the Lawn Community Centre a welcoming space for all. Anyone interested in volunteering is encouraged to contact Trustees or leave details with office volunteers.

5 Proposed Motion

Members approved a motion granting up to six months to:

i. Investigate options for expanding Chair eligibility (without affecting general Trustee eligibility)
ii. Draft and present a constitutional amendment for voting members and potentially the Charity Commission
Proposed by: Gillian Sheldrick
Seconded by: Philippa Sundquist
Outcome: Passed by majority

6 Safeguarding

The objects of the Association are:

to further the benefit of the residents of the Lawn and its neighbourhood …
to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;
to promote such other charitable purposes as may from time to time be determined by the Trustees;
to maintain and manage the Lawn Community Centre

Mary Fishlock read our Safeguarding statement, reporting no incidents over the past twelve

months. Members then watched a basic Safeguarding video to reinforce awareness.

7 Financial Overview

Treasurer Geoff Fletcher presented the annual accounts, reporting increased income from

room hire and bank interest. Expenditure rose due to key investments:

£6,300 spent on: A new electric cooker, removal of the old gas system, and electrical upgrades.
Additional costs: Higher utility bills, general maintenance, and SBC buildings insurance (first-time expense).
£13,900 total increase in spending over 2023

Despite these expenditures, the Association retains a balance of £93,000 .

The current auditor is stepping down, and a replacement is being considered.

Proposed by: Gillian Sheldrick
Seconded by: Alan Parker

Thanks were given to Eileen Parker and the booking team, along with Chris Woodward, for their contributions in tracking booking income.

Our Annual Accounts are available to view on our website Reports / Documents / Information | Lawn Centre

8 Election of Officers & Trustees

Secretary: Susan Saunders (Agreed)
Treasurer: Geoff Fletcher (Agreed)
Trustees Appointed: Barbara Bridges, Alan Clayton, Mary Fishlock, Sheila Guyatt, Brigid Harkness, Kris Jones, Alan Parker, Eileen Parker, Philippa Sundquist, Chris Woodward (All agreed)
Associate Members Representative: Joy Oakley, elected by Associate Members

9 Reports from Hirers and Users

Lesley, a U3A member since 2009, shared her experiences with Family History, Play

Reading, and Stretch & Balance sessions, highlighting the Centre’s role in her personal support network. Despite facing 21 traffic lights on her journey, she finds the Centre a pleasure to attend. Joan Smith volunteered to assist in downloading U3A event schedules.

The objects of the Association are:  to further the benefit of the residents of the Lawn and its neighbourhood …  to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;  to promote such other charitable purposes as may from time to time be determined by the Trustees;  to maintain and manage the Lawn Community Centre

10 Any Other Business

As there was no other business Mary Fishlock thanked everyone for their patience and contributions and closed the meeting.

The Lawn (Swindon) Community Association

Consolidated Accounts as at 31 December 2024

Income Centre Association Expenditure Centre Association Presented by: Charity Bank Santander LCA Santander LCC Accruals/Prepayments LCA Accruals/Prepayments LCC Uncashed Cheques LCA Uncashed Cheques LCC Cheque not presented re Charity Bank Cash in Hand/Floats Bookings Team Coffee Morning Coffee Shop Lunch Socials Blossom & Bloom	Centre Association Centre Association	2024 28,663.44 14,789.51 43,452.95 (33,934.01) (9,687.56) (43,621.57)	2023 24,788.44 12,911.69 37,700.13 (21,149.25) (8,432.95) (29,582.20)
		(168.62) Opening Bal Closing Bal £72,005.13 £77,869.10 £8,638.42 £5,595.89 £12,774.47 £9,598.99 (£666.10) (£603.52) £1,389.55 £1,516.00 (£3,789.02) (£707.12) (£228.13) (£286.10) £3,027.54 £0.00 £10.00 £10.00 £15.00 £15.00 £15.00 £15.00 £50.00 £50.00 £10.00 £10.00 £93,251.86 £93,083.24	8,117.93 Movement £5,863.97 (£3,042.53) (£3,175.48) £62.58 £126.45 £3,081.90 (£57.97) (£3,027.54) £0.00 £0.00 £0.00 £0.00 £0.00 (£168.62)

I have reviewed the above Income and Expenditure Consolidated Accounts from the books,vouchers and bank statements supplied to me, without carrying out an audit. Based on the information provided, it is my view they show a true and fair view of the Financial Transactions of the Lawn (Swindon) Community Association

Signed Sara Tomlinson FCCA

LCA TREASURERS REPORT - 2024

Notes Income since 1.1.2024 Donations/Grants 1&2 Newsletter Adverts Photocopying Membership Fees Fit payment - Eon solar energy LCA Sections Crochet Whist/Games Bridge (Wed) Bridge (Tues) Blossom & Bloom 3 Folk Club 4 Short Matt Bowls Activities Small Sales Coffee Sales (Monday) Coffee Shop (Thurs & Sat) Social Events Film Shows Kids Film/Disco Easter/Christmas Raffles Total Income	1 Jan to 31-Dec 1,313.30 148.00 170.30 330.00 1,889.91 554.00 161.00 2,375.00 671.00 1,617.45 105.05 23.00 554.20 1,507.26 1,545.19 795.42 551.93 196.00 281.50	1 Jan to 31-Dec 1,028.70 129.00 82.75 276.00 1,861.07 3,851.51 448.00 220.30 2,103.80 695.00 600.50 0.00 65.00 5,506.50 424.60 1,360.13 1,773.33 718.62 791.59 110.30 223.00 5,431.50 14,789.51	3,377.52 4,132.60 5,401.57
			12,911.69

NOTES: 1. Donations income & expenditure includes £525 relating to a Charity Curry Night

Donations includes £600 received from Lawn Church to help with costs of Window Wanderland.
Blossom & Bloom only ran for 4 months (Sept - Dec) in 2023.
The Folk Club started in Sept.

LCA TREASURERS REPORT - 2024

Expenditure since 1.1.2024 General Photocopying Expenses Stationery, Postage & First Aid Kit Newsletters Gardener AGM/Misc Expenses Window Wanderland Independent Examiner Film Shows & Events Kids Disco Licences (Film)/Subscriptions Annual Insurance Flowers in Foyer Donations to Charity/Retirement gifts Training Sections Social Events Activities Coffee Shop/Mornings Supplies & Prizes Blossom & Bloom Bank Charges Equipment,Repairs & Replacement Misc small items General Repairs Total Expenditure	1 Jan to 31-Dec 404.64 21.00 1,872.00 412.90 166.09 558.36 50.00 14.98 218.45 1,259.42 890.39 101.55 1,268.82 0.00 492.18 1,057.89 804.64 23.03 71.22 0.00	1 Jan to 31-Dec 388.08 25.30 1,376.00 159.28 177.70 537.44 50.00 121.40 0.00 604.16 872.09 108.50 507.50 219.27 7,238.60 557.82 492.18 1,140.23 100.85 2.60 1885.56 195.73 699.90 71.22 9,687.56	5,146.72 557.82 1243.68 895.63
			7,843.85

Including Accrued payments

LCC TREASURERS REPORT - 2024

Notes

Income since 1.1.2024 Bookings Bank Interest Total Income Expenditure since 1.1.2024 Four Star Cleaning Biffa Wheelie Bins Gas Electricity Water Telephone (inc Broadband) General Maintainance Intruder Alarm Maintainance CCTV Maintainance Equipment repair/service 1 Cleaning Supplies Stationery Sanitary Bins (2 year cost) Hire of Skip Annual Building Insurance 2 Cooker removal & installation costs New Laptop Fire Alarm Call Out Booking System Capital New Fridge New Cooker Total Expenditure	28,663.44 2,480.43 31/12/2024 7,100.00 890.14 3,919.91 4,278.88 713.52 1,275.02 1,233.79 564.00 288.00 4,338.79 522.78 48.78 474.08 160.00 1,714.33 1,188.00 299.99 280.00 4,644.00	23,828.30 960.14 31,143.87 31/12/2023 7,100.00 832.38 2,108.95 3,372.02 554.00 1,023.55 212.80 552.00 288.00 3,701.16 523.24 93.05 0.00 0.00 0.00 0.00 0.00 270.00 330.00 29,290.01 188.00 4,644.00 33,934.01
			24,788.44 20,961.15 188.00
			21,149.15

Notes

1 Includes transfer of Fire Alarm services to Walker Fire
2 Previously paid by Swindon Borough Council

Lawn (Swindon) Community Association

Financial Designated Reserves to cover major capital replacement of items £1000 +

These amounts have no financial basis and are only amouts set down by the committee

Item
Install
Life
Replacement
Date
expectancy
Cost
Flat Roofs
2014
15
£15,000
Extension Roofs
2010
30
£10,000
Solar Inverter
2014
10
£1,000
Photocopier
2020
10
£1,200
Boiler
2008
20
£20,000
Air Con Hall
2007
15
£5,000
Air Con Room 1
2017
15
£2,100
Air Con Room 2
2011
15
£2,000
Air Con Room 2 Anex
2017
15
£1,750
CCTV
2020
10
£6,000
Cooker
2024
15
£6,000
Dishwasher (ind)
2019
10
£4,200
Fridge (ind)
2012
10
£1,000
Freezer (ind)
2009
10
£1,000
Hall Floor
2002
40
£10,000
Furniture
2016
10
£12,000
Hall Concertina Doors (x2)
2019
10
£4,750
Room 2 Concertina Door
2019
10
£1,250
Water Purifier & Install**
2016
6
£620
Hall Fresh Air System
2021
20
£12,000
Additional Reserve

Annual
Total at
Total at
Replacement
Allocation
31.12.23
31.12.24
Year
£1,000
£10,000
£11,000
2029
£333
£4,662
£4,995
2040

£1,000
£1,000
2024

£120
£480
£600
2029
£1,000
£16,000
£17,000
2028

£4,995
£4,995
2022

£140
£980
£1,120
2032

£133
£1,729
£1,862
2026

£120
£840
£960
2032

£600
£2,400
£3,000
2030

-£6,978
£7,378
£400
2039

£420
£2,100
£2,520
2029

£1,000
£1,000
2022

£1,200
£1,200
2019
£250
£5,500
£5,750
2042
£1,200
£9,600
£10,800
2026

£475
£2,375
£2,850
2029

£125
£625
£750
2029

2022
£600
£1,800
£2,400
2041
£3,298
£369
£3,667
£2,836
£75,033
£77,869 **

The figures above do not take account of installation, inflation and/or disposal costs Reserves set asise are based on the installation date being treated as year 1 Included for information purposes only

Includes 2024 interest of £2480

Outstanding Invoices 603.52

LCA Accrual/Prepayments

LCA Uncashed Cheques LCC Accrual/Prepayments Outstanding Booking Fees LCC Uncashed Cheques	603.52 250.00 22251 250.00 22252 33.12 22253 174.00 22254 707.12 Group 36.80 B027 163.20 B058 303.80 B120 205.80 B178 207.00 B228 64.80 B235 259.80 B241 27.60 B261 77.00 B264 69.00 B276 46.00 B284 55.20 B285 1,516.00 286.10 286.10

The iavln (Swindon) Community A550ciknn Con501idated Acc¢Junts as at 31 December 2024 2024 2023 Income Centre Assoclatlon 28,663.44 14.789.51 24,788.44 12.911.69 43,452.95 37,700.13 EXpendIre Centre Association 133.934.01) 19,687.561 121,149.251 18.432.951 143.621.571 129,582.201 1168.621 8,117.93 Presented by: Openlng Bal a051ng Bal £72,CK)5.13 E77.869.10 £8.638.42 £5.595.89 £12,774.47 £9,598.99 1£666.101 1£603.521 £1.389.55 £1,516.(Kl {£3,789.02} 1£707.121 1£228.13) 1£286.101 £0. £o.Ix) Movement £5.863.97 {£3,042.531 {£3,175.481 £62.58 £126.45 £3,081.9) IE57.971 £0. 1£3,027.541 Charlty Bank Santander LC4 Santander LCC Accruals/Prepayments LCA Accruals/Prepayments LCC Uncashed Cheques LCA Uncashed Cheques LCC Arrears Written Off Cheque not presented re Charity Bank Cash In Hand/Floats Booklngs Team Coffee Mornin8 Coffee Shop Lunch Socials Blossom & Bloom £3,027.54 £10. £1S.(L) £15.(K) £50.} £io.(x) £io.rK) £15.(N) El5. £50.1)) £10. £o.fy) £o.c £o.co £0. £0. £93,251.86 £93,083.24 1£168.621 I have revWed the above Income and Expendtture Consolidated Accounts from the books.vouchers and bank statements supplied to rne. withoLrt carrying Out an audit. Based on the information provided, it is rny vW they show a true and fair view of the Financial Transactions of the Lav4n Iswindonl Community Assoctation Si8ned Sara Tomlinson FCCA