The objects of the Association are: - to further the benefit of the residents of the Lawn and its neighbourhood … - to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations; - to promote such other charitable purposes as may from time to time be determined by the Trustees; - to maintain and manage the Lawn Community Centre ## **Minutes for AGM of Lawn Community Association Saturday 26[th] April 2025** ## **1 Introduction** The AGM opened with a presentation from Julia Trew, leader of the Guides and Rainbow groups that meet at the Community Centre. Julia shared the group's rich 60-year history, highlighting its contributions to the local community. The outgoing Secretary, Susan Saunders, formally welcomed attendees, acknowledging the presence of 32 people, including 26 voting members. Apologies were received from eight individuals. ## **2 Election of Meeting Chair** The Trustees proposed Mary Fishlock as Chair, and the members approved the nomination. Mary expressed gratitude for the continued support of the Association and highlighted its role in fostering community engagement through the Lawn Community Centre. ## **3 Minutes from 2024** Minutes from the 2024 AGM were presented for approval. - **Proposed by:** Joan Smith - **Seconded by:** Mrs. Norman - **Outcome:** Approved ## **4 Secretary’s Report** The Lawn Community Association continues to thrive, thanks to the active participation and support of its members and volunteers. The Association offers three types of membership: - **General Members:** All Lawn estate residents automatically receive the newsletter. - **Full Members:** Contribute £1 annually, gaining voting rights (169 members last year). - **Associate Members:** Non-residents can join for £1 annually, with representatives attending committee meetings (113 members last year). - (We also have provision for Junior Members, those who are under 18, though we have not had any for several years now) Several upgrades have enhanced the Community Centre: - The objects of the Association are: - to further the benefit of the residents of the Lawn and its neighbourhood … - to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations; - to promote such other charitable purposes as may from time to time be determined by the Trustees; - to maintain and manage the Lawn Community Centre - A new electric cooker for a more practical kitchen. - Energy-efficient LED lighting installations. - Updated blinds in Room 1 and the office. - Ongoing maintenance and an improved booking system. - Launch of a monthly Folk Club for acoustic music and spoken word. The association’s success is driven by dedicated volunteers who manage maintenance, bookings, refreshments, and visitor engagement. Their hard work is invaluable to keeping the Centre running. To keep members informed, the Association uses its website, Facebook page, noticeboard, and a newsletter published three times a year. Email updates are being explored for broader outreach. An Emergency Contact Hub has been established in partnership with Wiltshire and Swindon Prepared to support the community during extreme weather events. Looking ahead plans include recruiting more Trustees and volunteers, along with community events such as: - **Halloween Treat Station** for safe trick-or-treating. - **January Pantomime** to bring festive entertainment. The Association remains committed to making the Lawn Community Centre a welcoming space for all. Anyone interested in volunteering is encouraged to contact Trustees or leave details with office volunteers. ## **5 Proposed Motion** Members approved a motion granting up to six months to: - i. Investigate options for expanding Chair eligibility (without affecting general Trustee eligibility) - ii. Draft and present a constitutional amendment for voting members and potentially the Charity Commission - **Proposed by:** Gillian Sheldrick - **Seconded by:** Philippa Sundquist - **Outcome:** Passed by majority > **6 Safeguarding** The objects of the Association are: - to further the benefit of the residents of the Lawn and its neighbourhood … - to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations; - to promote such other charitable purposes as may from time to time be determined by the Trustees; - to maintain and manage the Lawn Community Centre Mary Fishlock read our Safeguarding statement, reporting no incidents over the past twelve months. Members then watched a basic Safeguarding video to reinforce awareness. ## **7 Financial Overview** Treasurer Geoff Fletcher presented the annual accounts, reporting increased income from room hire and bank interest. Expenditure rose due to key investments: - **£6,300 spent on:** A new electric cooker, removal of the old gas system, and electrical upgrades. - **Additional costs:** Higher utility bills, general maintenance, and SBC buildings insurance (first-time expense). - **£13,900** total increase in spending over 2023 Despite these expenditures, the Association retains a balance of **£93,000** . The current auditor is stepping down, and a replacement is being considered. - **Proposed by:** Gillian Sheldrick - **Seconded by:** Alan Parker Thanks were given to Eileen Parker and the booking team, along with Chris Woodward, for their contributions in tracking booking income. Our Annual Accounts are available to view on our website Reports / Documents / Information | Lawn Centre ## **8 Election of Officers & Trustees** - **Secretary:** Susan Saunders (Agreed) - **Treasurer:** Geoff Fletcher (Agreed) - **Trustees Appointed:** Barbara Bridges, Alan Clayton, Mary Fishlock, Sheila Guyatt, Brigid Harkness, Kris Jones, Alan Parker, Eileen Parker, Philippa Sundquist, Chris Woodward (All agreed) - **Associate Members Representative:** Joy Oakley, elected by Associate Members ## **9 Reports from Hirers and Users** Lesley, a U3A member since 2009, shared her experiences with Family History, Play Reading, and Stretch & Balance sessions, highlighting the Centre’s role in her personal support network. Despite facing 21 traffic lights on her journey, she finds the Centre a pleasure to attend. Joan Smith volunteered to assist in downloading U3A event schedules. The objects of the Association are:  to further the benefit of the residents of the Lawn and its neighbourhood …  to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;  to promote such other charitable purposes as may from time to time be determined by the Trustees;  to maintain and manage the Lawn Community Centre ## **10 Any Other Business** As there was no other business Mary Fishlock thanked everyone for their patience and contributions and closed the meeting. ## **The Lawn (Swindon) Community Association** ## **Consolidated Accounts as at 31 December 2024** |**Income**
Centre
Association
**Expenditure**
Centre
Association
**Presented by:**
Charity Bank
Santander LCA
Santander LCC
Accruals/Prepayments LCA
Accruals/Prepayments LCC
Uncashed Cheques LCA
Uncashed Cheques LCC
Cheque not presented re Charity Bank
Cash in Hand/Floats
Bookings Team
Coffee Morning
Coffee Shop
Lunch Socials
Blossom & Bloom|Centre
Association
Centre
Association|**2024**
28,663.44
14,789.51
43,452.95
(33,934.01)
(9,687.56)
(43,621.57)|**2023**
24,788.44
12,911.69
37,700.13
(21,149.25)
(8,432.95)
(29,582.20)| |---|---|---|---| |||(168.62)
**Opening Bal**
**Closing Bal**
£72,005.13
£77,869.10
£8,638.42
£5,595.89
£12,774.47
£9,598.99
(£666.10)
(£603.52)
£1,389.55
£1,516.00
(£3,789.02)
(£707.12)
(£228.13)
(£286.10)
£3,027.54
£0.00
£10.00
£10.00
£15.00
£15.00
£15.00
£15.00
£50.00
£50.00
£10.00
£10.00
£93,251.86
£93,083.24|8,117.93
**Movement**
£5,863.97
(£3,042.53)
(£3,175.48)
£62.58
£126.45
£3,081.90
(£57.97)
(£3,027.54)
£0.00
£0.00
£0.00
£0.00
£0.00
(£168.62)| I have reviewed the above Income and Expenditure Consolidated Accounts from the books,vouchers and bank statements supplied to me, without carrying out an audit. Based on the information provided, it is my view they show a true and fair view of the Financial Transactions of the Lawn (Swindon) Community Association Signed Sara Tomlinson FCCA ## **LCA TREASURERS REPORT - 2024** |**Notes**
**Income since 1.1.2024**
Donations/Grants
1&2
Newsletter Adverts
Photocopying
Membership Fees
Fit payment - Eon solar energy
**LCA Sections**
Crochet
Whist/Games
Bridge (Wed)
Bridge (Tues)
Blossom & Bloom
3
Folk Club
4
Short Matt Bowls
**Activities**
Small Sales
Coffee Sales (Monday)
Coffee Shop (Thurs & Sat)
Social Events
Film Shows
Kids Film/Disco
Easter/Christmas Raffles
**Total Income**|**1 Jan to**
**31-Dec**
1,313.30
148.00
170.30
330.00
1,889.91
554.00
161.00
2,375.00
671.00
1,617.45
105.05
23.00
554.20
1,507.26
1,545.19
795.42
551.93
196.00
281.50|**1 Jan to**
**31-Dec**
1,028.70
129.00
82.75
276.00
1,861.07
**3,851.51**
448.00
220.30
2,103.80
695.00
600.50
0.00
65.00
**5,506.50**
424.60
1,360.13
1,773.33
718.62
791.59
110.30
223.00
**5,431.50**
**14,789.51**|**3,377.52**
**4,132.60**
**5,401.57**| |---|---|---|---| ||||**12,911.69**| NOTES: 1. Donations income & expenditure includes £525 relating to a Charity Curry Night 2. Donations includes £600 received from Lawn Church to help with costs of Window Wanderland. 3. Blossom & Bloom only ran for 4 months (Sept - Dec) in 2023. 4. The Folk Club started in Sept. ## **LCA TREASURERS REPORT - 2024** |**Expenditure since 1.1.2024**
**General**
Photocopying Expenses
Stationery, Postage & First Aid Kit
Newsletters
Gardener
AGM/Misc Expenses
Window Wanderland
Independent Examiner
Film Shows & Events
Kids Disco
Licences (Film)/Subscriptions
Annual Insurance
Flowers in Foyer
Donations to Charity/Retirement gifts
Training
**Sections**
Social Events
**Activities**
Coffee Shop/Mornings Supplies & Prizes
Blossom & Bloom
Bank Charges
**Equipment,Repairs & Replacement**
Misc small items
General Repairs
**Total Expenditure**|**1 Jan to**
**31-Dec**
404.64
21.00
1,872.00
412.90
166.09
558.36
50.00
14.98
218.45
1,259.42
890.39
101.55
1,268.82
0.00
492.18
1,057.89
804.64
23.03
71.22
0.00|**1 Jan to**
**31-Dec**
388.08
25.30
1,376.00
159.28
177.70
537.44
50.00
121.40
0.00
604.16
872.09
108.50
507.50
219.27
**7,238.60**
557.82
**492.18**
1,140.23
100.85
2.60
**1885.56**
195.73
699.90
**71.22**
**9,687.56**|**5,146.72**
**557.82**
**1243.68**
**895.63**| |---|---|---|---| ||||**7,843.85**| **Including Accrued payments** **LCC TREASURERS REPORT - 2024** ## **Notes** |**Income since 1.1.2024**
Bookings
Bank Interest
**Total Income**
**Expenditure since 1.1.2024**
Four Star Cleaning
Biffa Wheelie Bins
Gas
Electricity
Water
Telephone (inc Broadband)
General Maintainance
Intruder Alarm Maintainance
CCTV Maintainance
Equipment repair/service
1
Cleaning Supplies
Stationery
Sanitary Bins (2 year cost)
Hire of Skip
Annual Building Insurance
2
Cooker removal & installation costs
New Laptop
Fire Alarm Call Out
Booking System
**Capital**
New Fridge
New Cooker
**Total Expenditure**|28,663.44
2,480.43
**31/12/2024**
7,100.00
890.14
3,919.91
4,278.88
713.52
1,275.02
1,233.79
564.00
288.00
4,338.79
522.78
48.78
474.08
160.00
1,714.33
1,188.00
299.99
280.00
4,644.00|23,828.30
960.14
**31,143.87**
**31/12/2023**
7,100.00
832.38
2,108.95
3,372.02
554.00
1,023.55
212.80
552.00
288.00
3,701.16
523.24
93.05
0.00
0.00
0.00
0.00
0.00
270.00
330.00
**29,290.01**
188.00
**4,644.00**
**33,934.01**|| |---|---|---|---| ||||**24,788.44**
**20,961.15**
**188.00**| ||||**21,149.15**| ## **Notes** - 1 Includes transfer of Fire Alarm services to Walker Fire - 2 Previously paid by Swindon Borough Council **Lawn (Swindon) Community Association** ## **Financial Designated Reserves to cover major capital replacement of items £1000 +** These amounts have no financial basis and are only amouts set down by the committee |**Item**
**Install**
**Life**
**Replacement**
**Date**
**expectancy**
**Cost ***
Flat Roofs
2014
15
£15,000
Extension Roofs
2010
30
£10,000
Solar Inverter
2014
10
£1,000
Photocopier
2020
10
£1,200
Boiler
2008
20
£20,000
Air Con Hall
2007
15
£5,000
Air Con Room 1
2017
15
£2,100
Air Con Room 2
2011
15
£2,000
Air Con Room 2 Anex
2017
15
£1,750
CCTV
2020
10
£6,000
Cooker
2024
15
£6,000
Dishwasher (ind)
2019
10
£4,200
Fridge (ind)
2012
10
£1,000
Freezer (ind)
2009
10
£1,000
Hall Floor
2002
40
£10,000
Furniture
2016
10
£12,000
Hall Concertina Doors (x2)
2019
10
£4,750
Room 2 Concertina Door
2019
10
£1,250
Water Purifier & Install***
2016
6
£620
Hall Fresh Air System
2021
20
£12,000
Additional Reserve|**Annual**
**Total at**
**Total at**
**Replacement**
**Allocation**
**31.12.23**
**31.12.24****
**Year**
£1,000
£10,000
£11,000
2029
£333
£4,662
£4,995
2040

£1,000
£1,000
2024

£120
£480
£600
2029
£1,000
£16,000
£17,000
2028

£4,995
£4,995
2022

£140
£980
£1,120
2032

£133
£1,729
£1,862
2026

£120
£840
£960
2032

£600
£2,400
£3,000
2030

-£6,978
£7,378
£400
2039

£420
£2,100
£2,520
2029

£1,000
£1,000
2022

£1,200
£1,200
2019
£250
£5,500
£5,750
2042
£1,200
£9,600
£10,800
2026

£475
£2,375
£2,850
2029

£125
£625
£750
2029

2022
£600
£1,800
£2,400
2041
£3,298
£369
£3,667
**£2,836**
**£75,033**
**£77,869** ****| |---|---| * ** *** **** The figures above do not take account of installation, inflation and/or disposal costs Reserves set asise are based on the installation date being treated as year 1 Included for information purposes only Includes 2024 interest of £2480 Outstanding Invoices 603.52 ## **LCA Accrual/Prepayments** |**LCA Uncashed Cheques**
**LCC Accrual/Prepayments**
Outstanding Booking Fees
**LCC Uncashed Cheques**|**603.52**
250.00
22251
250.00
22252
33.12
22253
174.00
22254
**707.12**
**Group**
36.80
B027
163.20
B058
303.80
B120
205.80
B178
207.00
B228
64.80
B235
259.80
B241
27.60
B261
77.00
B264
69.00
B276
46.00
B284
55.20
B285
**1,516.00**
**286.10**
**286.10**| |---|---| The iavln (Swindon) Community A550ciknn Con501idated Acc¢Junts as at 31 December 2024 2024 2023 Income Centre Assoclatlon 28,663.44 14.789.51 24,788.44 12.911.69 43,452.95 37,700.13 EXpendI￿re Centre Association 133.934.01) 19,687.561 121,149.251 18.432.951 143.621.571 129,582.201 1168.621 8,117.93 Presented by: Openlng Bal a051ng Bal £72,CK)5.13 E77.869.10 £8.638.42 £5.595.89 £12,774.47 £9,598.99 1£666.101 1£603.521 £1.389.55 £1,516.(Kl {£3,789.02} 1£707.121 1£228.13) 1£286.101 £0. £o.Ix) Movement £5.863.97 {£3,042.531 {£3,175.481 £62.58 £126.45 £3,081.9) IE57.971 £0. 1£3,027.541 Charlty Bank Santander LC4 Santander LCC Accruals/Prepayments LCA Accruals/Prepayments LCC Uncashed Cheques LCA Uncashed Cheques LCC Arrears Written Off Cheque not presented re Charity Bank Cash In Hand/Floats Booklngs Team Coffee Mornin8 Coffee Shop Lunch Socials Blossom & Bloom £3,027.54 £10. £1S.(L) £15.(K) £50.￿} £io.(x) £io.rK) £15.(N) El5. £50.1)) £10. £o.fy) £o.c £o.co £0. £0. £93,251.86 £93,083.24 1£168.621 I have rev￿Wed the above Income and Expendtture Consolidated Accounts from the books.vouchers and bank statements supplied to rne. withoLrt carrying Out an audit. Based on the information provided, it is rny v￿W they show a true and fair view of the Financial Transactions of the Lav4n Iswindonl Community Assoctation Si8ned Sara Tomlinson FCCA