The objects of the Association are:
-
to further the benefit of the residents of the Lawn and its neighbourhood …
-
to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;
-
to promote such other charitable purposes as may from time to time be determined by the Trustees;
-
• to maintain and manage the Lawn Community Centre
Minutes of the Annual General Meeting of Lawn Community Association 29[th] April 2023
1 Attendance There were 30 members present of which 25 were full members and eligible to vote. Apologies for absence – Mary Fishlock, Bill Fishlock, Gillian Sheldrick, Joyce Rowe, Clifford Rowe, John Puttock, Philippa Sundquist
Robert Jackson, our 2022-2023 Chairman welcomed everyone to the meeting.
2
-
Matters arising – There were no matters arising
-
3 Minutes of last AGM – The minutes of our AGM 30[th] April 2022 were agreed and signed
4 Presentation of Lawn Community Association Accounts for 2022 –
Geoff Fletcher, our 2022-2023 Treasurer, reported that the previous year’s accounts (2021) had been inspected by an Independent Examiner and had been sent off to the Charities Commission. The same Accountant has inspected and signed off this year’s accounts which will be sent off to the Charities Commission in due course.
2022 has been our first full year since Covid, net income has been down compared with pre-
Covid times, despite that our overall bank balance has increased by £6,500 which now stands at £85,000. Copies of the accounts were made available to members (copy attached).
Geoff expressed his thanks to Chris Woodward, as Assistant Treasurer with specific
responsibility for the Centre side of the accounts, and to Eileen Parker and Joyce Rowe in the
Booking Team, and to the One Stop shop who have supported us providing us with a grant and a donation.
5 Election of Honorary Officers
Secretary – Susan Saunders – Proposed by Barbara Bridges and seconded by Mary Fishlock Treasurer – Geoff Fletcher – Proposed by Chris Woodward and seconded by Sheila Guyatt
6 Election of up to 20 Lawn Community Association Trustees
The following people have been proposed and seconded to serve on the General Committee: Barbara Bridges, Alan Clayton, Mary Fishlock, Geoff Fletcher, Sheila Guyatt, Ray Harper, Robert
1
The objects of the Association are:
-
to further the benefit of the residents of the Lawn and its neighbourhood …
-
to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;
-
to promote such other charitable purposes as may from time to time be determined by the Trustees;
-
• to maintain and manage the Lawn Community Centre
Jackson, Kris Jones, Alan Parker, Eileen Parker, John Puttock, Susan Saunders, Philippa
Sundquist, Jessica Wheeler and Chris Woodward.
7 Associate Members Representative
No one from the Associate Members was put forward as a representative.
8 Appointment of Independent Examiner for 2022 Accounts
Sarah Tomlinson has agreed to continue as an Independent Examiner for another year.
9 Annual Reports from Lawn Community Association
Chairman – Robert Jackson, our 2022-2023 Chairman, expressed his thanks to the army of volunteers who have kept the Centre running and improving year on year.
Centre Booking Team – Eileen Parker reported that we have 38 groups plus 6 new
groups this year. We have received £22,000 in bookings which is up £5,000 on last year. Councillor Jenny Jeffries offered apologies on behalf of Swindon Borough Council for being slow in paying their invoice.
Social Sub-Committee – Susan Saunders reported that at the moment we do not have a Social Sub-Committee but have managed to keep our regular social activities going, Coffee Mornings, Coffee Shops, Soup and Socials, Short Mat Bowls, Film Club, Children’s Film Show, and have endeavoured to arrange monthly social events which will include streaming the Coronation and the Trouping of the Colour, A Cream Tea and entertainment, Bingo, a Clothes Swap, Window Wanderland, and Carol singing and refreshments in collaboration with the Lawn Community Church.
We have been approached by someone who would like to head up our social
subcommittee so we are looking forward to her joining the committee and bringing fresh life and perspective to our social activities.
2
The objects of the Association are:
-
to further the benefit of the residents of the Lawn and its neighbourhood …
-
to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations;
-
to promote such other charitable purposes as may from time to time be determined by the Trustees;
-
• to maintain and manage the Lawn Community Centre
Whist and Games – Joan Smith reported that the Lawn Whist and Games Group meets every second and fourth Tuesday from 2.00 pm to 5.00 pm. The membership has
increased to 21. Attendees have the choice of playing whist or any board or card games that the participants bring with them or find in the cupboard and share their enjoyment of learning new games. Attendees talk and laugh and enjoy a break at half time with tea and coffee and chocolate biscuits.
It was suggested from the floor that a games afternoon could be held in the hall and include billiards and other games.
-
11 Membership – Kris Jones reported that membership numbers have dropped since the pandemic and asked that we all encourage others to join as we are a membership organisation who endeavour to do things for our community not just run a Community Centre, it only costs £1.
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12 Any Other Business – Our local councillors reminded members that they hold a surgery in the centre on the first Saturday of the month.
The meeting closed at 12.40 and was followed by a buffet lunch.
Date: …………………………………………………………………………………….
Signed by: ………………………………………………………………………………
3
The Lawn (Swindon) Community Association
Consolidated Accounts as at 31 December 2022
| Page Income Centre Association Expenditure Centre Association w/o diference *Presented by: Virgin Charity Deposit Santander LCA Santander LCC Accruals LCA Accruals LCC Uncashed Cheque LCC Uncashed Cheque LCA Cash in Hand/Floats Bookings Team Cofee Morning Cofee Shop *** DIFF |
Page Centre Association Centre Association w/o diference |
2022 16,868.49 11,218.06 28,086.55 (16,551.78) (4,967.23) 2.11 (21,516.90) |
|---|---|---|
| 6,569.65 | ||
| Opening Bal Closing Bal £50,464.00 £67,614.00 £13,650.31 £9,920.58 £15,473.78 £14,763.64 (£178.42) (£197.48) £388.00 (£1,271.66) (£3,506.81) (£3,500.00) £10.00 £10.00 £15.38 £15.00 £15.00 £15.00 (£2.11) £78,564.28 £85,133.93 |
I have reviewed the above Income and Expenditure Consolidated Accounts from the books,vouchers and bank statements supplied to me, without carrying out an audit. Based on the information provided, it is my view they show a true and fair view of the Financial Transactions of the Lawn (Swindon) Community Association
Signed
Sara Tomlinson {FCCAI
2021
22,686.68 4,067.94
26,754.62
(22,057.73) (2,417.94)
(24,475.67)
2,278.95
Movement
£17,150.00 (£3,729.73)
(£710.14)
(£19.06)
(£388.00)
(£2,235.15)
(£3,500.00)
£0.00 (£0.38)
£0.00 £2.11
£6,569.65
LCA TREASURERS REPORT - 2022
| Banked Income since 1.1.2022 Opening Bank Balance Less prior year accruals Income since 1.1.2022 Donations/Grants Donations other charities Newsletter Adverts Photocopying Membership Fees Fit payment - Eon solar energy LCA Sections Crochet Whist/Games Bridge (Wed) Bridge (Tues) Short Mat Bowls Activities Small Sales Cofee Sales (Monday) Cofee Shop (Wed,Thurs & Sat) Meal & Social Film Shows Christmas Rafe Total Income |
Jan to 12/31/2022 13,650.31 (178.42) 1,187.80 31.50 267.00 1,751.45 321.00 73.00 2,162.60 318.50 109.50 328.85 1,567.82 1,744.84 825.05 410.15 119.00 |
3,237.75 2,984.60 4,995.71 |
|---|---|---|
| ### |
LCA TREASURERS REPORT - 2022
| Expenditure since 1.1.2022 General Photocopying Expenses Stationery, Postage & First Aid Kit Newsletters AGM/Jubilee Expenses Independent Examiner Film Shows Licences (Film)/Subscriptions Annual Insurance Flowers in Foyer Donations to charity/Retirement gifts Training (frst aid, food safety,fnance) Sections Lunch Club Soup & Social Activities Cofee Shop/Mornings Supplies Equipment,Repairs & Replacement Misc small items Small Capital CCTV & Copier install (sundry items) Radio microphone Door Access Controls Total Expenditure Bank A/c Bal as at 31/12/22 Including Accrued payments |
Jan to 12/31/2022 382.58 38.49 288.00 794.21 50.00 21.97 733.66 872.09 133.60 234.96 415.53 953.86 48.28 6,222.72 197.48 |
3,549.56 415.53 953.86 48.28 0 |
|---|---|---|
| 4,967.23 | ||
2
Jan to 12/31/2021 11,460.19
90.00 156.15 8.50 1,447.29 1,701.94 91.00 666.50 41.00 798.50 96.00 601.41 501.95 186.75 183.50 1,569.61 4,070.05
2
Jan to 12/31/2021 300.00 7.92 50.00 648.74 809.32 32.60 156.15 2,004.73 47.55 47.55 365.66 365.66 0 0 2,417.94
LCC TREASURERS REPORT - 2021
| Banked Income since 1.1.2022 Opening Bank Balance - Santander - Virgin Prior Year Debtors Prior Year Creditors Income since 1.1.2022 Bookings Bank Interest Council Grants Total Income Expenditure since 1.1.2022 Four Star Cleaning Ajax Cleaning Service Bifa Wheelie Bins Gas Electricity Water Telephone inc Broadband General Maintainance Intruder Alarm Maintainance CCTV Maintainance Equipment repair/service Ofce Safe Outside Key Safe Cleaning Supplies Stationery Replacement Kettles Babychange Table Hire of Skip Bag Lemon Booking System Website charges Capital Hall Air conditioning Total Expenditure Debtors as at 31 December 22 Monies banked in advance Cash in Hand |
Jan to 12/31/2022 14,202.12 50,464.00 17,113.30 143.19 12/31/2022 7,567.50 615.57 1,136.95 2,370.45 433.53 982.43 35.77 540.00 288.00 1,569.08 295.11 42.45 40.00 149.95 154.99 330.00 |
### ### 0.00 ### |
Jan to 12/31/2021 11,992.72 53,081.00 134.40 (772.95) 6,239.05 64.77 16,382.86 |
|---|---|---|---|
| 12/31/2021 3,310.00 67.00 415.58 710.58 1,714.62 517.88 910.81 142.18 540.00 288.00 927.96 75.95 59.99 228.95 5.00 181.32 |
|||
| 11,961.91 | |||
Bank Alc Bal as at 31112122
(388.001 {io.001
Lawn (Swindon) Community Association
Financial Designated Reserves to cover major capital replacement of items £1000
These amounts have no financial basis and are only amouts set down by the committee
| Item | Install | Life | Replacement | Annual | Total at |
|---|---|---|---|---|---|
| Date | expectancy | **Cost *** | **Allocation ** | 31.12.21 | |
| Flat Roofs | 2014 | 15 | £15,000 | £1,000 | £8,000 |
| Extension Roofs | 2010 | 30 | £10,000 | £333 | £3,996 |
| Solar Inverter | 2014 | 10 | £1,000 | £100 | £800 |
| Photocopier | 2020 | 10 | £1,200 | £120 | £240 |
| Boiler | 2008 | 20 | £20,000 | £1,000 | £14,000 |
| Air Con Hall | 2007 | 15 | £5,000 | £0 | £4,995 |
| Air Con Room 1 | 2017 | 15 | £2,100 | £140 | £700 |
| Air Con Room 2 | 2011 | 15 | £2,000 | £133 | £1,463 |
| Air Con Room 2 Anex | 2017 | 15 | £1,750 | £120 | £600 |
| CCTV | 2020 | 10 | £6,000 | £600 | £1,200 |
| Cooker | 2007 | 15 | £6,500 | £434 | £6,510 |
| Dishwasher (ind) | 2019 | 10 | £4,200 | £420 | £1,260 |
| Fridge (ind) | 2012 | 10 | £1,000 | £0 | £1,000 |
| Freezer (ind) | 2009 | 10 | £1,000 | £0 | £1,200 |
| Hall Floor | 2002 | 40 | £10,000 | £250 | £5,000 |
| Furniture | 2016 | 10 | £12,000 | £1,200 | £7,200 |
| Hall Concertina Doors (x2) | 2019 | 10 | £4,750 | £475 | £1,425 |
| Room 2 Concertina Door | 2019 | 10 | £1,250 | £125 | £375 |
| Water Purifer & Install*** | 2016 | 6 | £620 | £0 | £0 |
| Hall Fresh Air System | 2021 | 20 | £12,000 | £600 | £600 |
| £7,050 | £60,564 |
Actual Balance in Virgin A/c
**
The figures above do not take account of installation, inflatio Reserves set asise are based on the installation date being t Included for information purposes only Includes 2022 interest of £143.19
0 +
| Total at | Replacement |
|---|---|
| 31.12.22** | Year |
| £9,000 | 2029 |
| £4,329 | 2040 |
| £900 | 2024 |
| £360 | 2029 |
| £15,000 | 2028 |
| £4,995 | 2022 |
| £840 | 2032 |
| £1,596 | 2026 |
| £720 | 2032 |
| £1,800 | 2024 |
| £6,944 | 2022 |
| £1,680 | 2029 |
| £1,000 | 2022 |
| £1,200 | 2019 |
| £5,250 | 2042 |
| £8,400 | 2026 |
| £1,900 | 2029 |
| £500 | 2029 |
| £0 | 2022 |
| £1,200 | 2041 |
| £67,614 | **** |
£67,614
on and/or disposal costs reated as year 1
RECONCILIATIONS
LCC Bank Account
| Bank Balance as at 31.12.21 uncashed cheques Bal as per Balance Sheet 2021 Income from Grants Bookings Income Trf from Virgin A/c Centre Expenditure Annual Top up to Virgin True Balance as at 31.12.22 uncashed cheques Bank Balance as at 31.12.22 |
15,473.78 (1,271.66) |
|---|---|
| 14,202.12 17,113.30 (16,551.78) (3,506.81) |
|
| 11,256.83 3,506.81 |
|
| 14,763.64 |
The Lawn (Swindon) Community Association Consolidated Accounts as at 31 December 2022 2022 2021 Income Centre Association 16,868.49 11,218.06 22,686.68 4,067.94 28,086.55 26,754.62 Expenditure Centre Association w/0 difference 1 5 1.78 4,967.23 2.11 (22,057.73) (2 417.94
(2 5 .90) 75.67 6,569.65 2,278.95 Presented by: Opening Bal Closing Bal £50,464.00 £67,614.00 £13,650.31 £9,920.58 £15,473.78 £14,763.64 178.4 (£ 48) £388.00 Movement £17,150.00 £ 7 .73) 41 06 £388.00) (£2, 35.15) £3,500.00) Virgin Charity Deposit Santander LCA Santander LCC Accruals LCA Accruals LCC Uncashed Cheque LCC Uncashed Cheque LCA (£3,506.81 £3 500.00 Cash in Hand/Floats Bookings Team Coffee Morning Coffee Shop DIFF £10.00 £15.38 £15.00 i£2.1 £10.00 £15.00 £15.00 £0.00 (£0.38) £0.00 £2.11
£78,564.28 £85,133.93 £6,569.65 I have reviewed the above Income and Expenditure Consolidated Accounts from the books,vouchers and bank statements supplied to me, without carrying out an audit. Based on the information provided, it is my view they show a true and fair view of the Financial Transactions of the Lawn (Swindon) Community Association Signed Sara Tomlinson /,/,,