The objects of the Association are: - to further the benefit of the residents of the Lawn and its neighbourhood … - to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations; - to promote such other charitable purposes as may from time to time be determined by the Trustees; - • to maintain and manage the Lawn Community Centre ## **Minutes of the Annual General Meeting of Lawn Community Association 29[th] April 2023** **1 Attendance** There were 30 members present of which 25 were full members and eligible to vote. **Apologies for absence –** Mary Fishlock, Bill Fishlock, Gillian Sheldrick, Joyce Rowe, Clifford Rowe, John Puttock, Philippa Sundquist Robert Jackson, our 2022-2023 Chairman welcomed everyone to the meeting. ## **2** - **Matters arising –** There were no matters arising - **3 Minutes of last AGM –** The minutes of our AGM 30[th] April 2022 were agreed and signed ## **4 Presentation of Lawn Community Association Accounts for 2022 –** Geoff Fletcher, our 2022-2023 Treasurer, reported that the previous year’s accounts (2021) had been inspected by an Independent Examiner and had been sent off to the Charities Commission. The same Accountant has inspected and signed off this year’s accounts which will be sent off to the Charities Commission in due course. 2022 has been our first full year since Covid, net income has been down compared with pre- Covid times, despite that our overall bank balance has increased by £6,500 which now stands at £85,000. Copies of the accounts were made available to members (copy attached). Geoff expressed his thanks to Chris Woodward, as Assistant Treasurer with specific responsibility for the Centre side of the accounts, and to Eileen Parker and Joyce Rowe in the Booking Team, and to the One Stop shop who have supported us providing us with a grant and a donation. ## **5 Election of Honorary Officers** **Secretary –** Susan Saunders – Proposed by Barbara Bridges and seconded by Mary Fishlock **Treasurer** – Geoff Fletcher – Proposed by Chris Woodward and seconded by Sheila Guyatt ## **6 Election of up to 20 Lawn Community Association Trustees** The following people have been proposed and seconded to serve on the General Committee: Barbara Bridges, Alan Clayton, Mary Fishlock, Geoff Fletcher, Sheila Guyatt, Ray Harper, Robert 1 The objects of the Association are: - to further the benefit of the residents of the Lawn and its neighbourhood … - to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations; - to promote such other charitable purposes as may from time to time be determined by the Trustees; - • to maintain and manage the Lawn Community Centre Jackson, Kris Jones, Alan Parker, Eileen Parker, John Puttock, Susan Saunders, Philippa Sundquist, Jessica Wheeler and Chris Woodward. ## **7 Associate Members Representative** No one from the Associate Members was put forward as a representative. ## **8 Appointment of Independent Examiner for 2022 Accounts** Sarah Tomlinson has agreed to continue as an Independent Examiner for another year. ## **9 Annual Reports from Lawn Community Association** **Chairman** – Robert Jackson, our 2022-2023 Chairman, expressed his thanks to the army of volunteers who have kept the Centre running and improving year on year. **Centre Booking Team** – Eileen Parker reported that we have 38 groups plus 6 new groups this year. We have received £22,000 in bookings which is up £5,000 on last year. Councillor Jenny Jeffries offered apologies on behalf of Swindon Borough Council for being slow in paying their invoice. **Social Sub-Committee** – Susan Saunders reported that at the moment we do not have a Social Sub-Committee but have managed to keep our regular social activities going, Coffee Mornings, Coffee Shops, Soup and Socials, Short Mat Bowls, Film Club, Children’s Film Show, and have endeavoured to arrange monthly social events which will include streaming the Coronation and the Trouping of the Colour, A Cream Tea and entertainment, Bingo, a Clothes Swap, Window Wanderland, and Carol singing and refreshments in collaboration with the Lawn Community Church. We have been approached by someone who would like to head up our social subcommittee so we are looking forward to her joining the committee and bringing fresh life and perspective to our social activities. 2 The objects of the Association are: - to further the benefit of the residents of the Lawn and its neighbourhood … - to provide facilities for recreation and leisure and to advance education in the interests of social welfare, in common effort with the said residents and the local authorities, voluntary and other organisations; - to promote such other charitable purposes as may from time to time be determined by the Trustees; - • to maintain and manage the Lawn Community Centre **Whist and Games** – Joan Smith reported that the Lawn Whist and Games Group meets every second and fourth Tuesday from 2.00 pm to 5.00 pm. The membership has increased to 21. Attendees have the choice of playing whist or any board or card games that the participants bring with them or find in the cupboard and share their enjoyment of learning new games. Attendees talk and laugh and enjoy a break at half time with tea and coffee and chocolate biscuits. It was suggested from the floor that a games afternoon could be held in the hall and include billiards and other games. - **11 Membership** – Kris Jones reported that membership numbers have dropped since the pandemic and asked that we all encourage others to join as we are a membership organisation who endeavour to do things for our community not just run a Community Centre, it only costs £1. - **12 Any Other Business** – Our local councillors reminded members that they hold a surgery in the centre on the first Saturday of the month. The meeting closed at 12.40 and was followed by a buffet lunch. Date: ……………………………………………………………………………………. Signed by: ……………………………………………………………………………… 3 ## **The Lawn (Swindon) Community Association** ## **Consolidated Accounts as at 31 December 2022** |Page
**Income**
Centre
Association
**Expenditure**
Centre
Association
***
w/o diference
**Presented by:**
Virgin Charity Deposit
Santander LCA
Santander LCC
Accruals LCA
Accruals LCC
Uncashed Cheque LCC
Uncashed Cheque LCA
Cash in Hand/Floats
Bookings Team
Cofee Morning
Cofee Shop
***
DIFF|Page
Centre
Association
Centre
Association
w/o diference|**2022**
16,868.49
11,218.06
28,086.55
(16,551.78)
(4,967.23)
2.11
(21,516.90)| |---|---|---| |||6,569.65| |||**Opening Bal**
**Closing Bal**
£50,464.00
£67,614.00
£13,650.31
£9,920.58
£15,473.78
£14,763.64
(£178.42)
(£197.48)
£388.00
(£1,271.66)
(£3,506.81)
(£3,500.00)
£10.00
£10.00
£15.38
£15.00
£15.00
£15.00
(£2.11)
£78,564.28
£85,133.93| I have reviewed the above Income and Expenditure Consolidated Accounts from the books,vouchers and bank statements supplied to me, without carrying out an audit. Based on the information provided, it is my view they show a true and fair view of the Financial Transactions of the Lawn (Swindon) Community Association Signed Sara Tomlinson {FCCAI **2021** 22,686.68 4,067.94 26,754.62 (22,057.73) (2,417.94) (24,475.67) 2,278.95 ## **Movement** £17,150.00 (£3,729.73) (£710.14) (£19.06) (£388.00) (£2,235.15) (£3,500.00) £0.00 (£0.38) £0.00 £2.11 £6,569.65 **LCA TREASURERS REPORT - 2022** |**Banked Income since 1.1.2022**
Opening Bank Balance
Less prior year accruals
**Income since 1.1.2022**
Donations/Grants
Donations other charities
Newsletter Adverts
Photocopying
Membership Fees
Fit payment - Eon solar energy
**LCA Sections**
Crochet
Whist/Games
Bridge (Wed)
Bridge (Tues)
Short Mat Bowls
**Activities**
Small Sales
Cofee Sales (Monday)
Cofee Shop (Wed,Thurs & Sat)
Meal & Social
Film Shows
Christmas Rafe
**Total Income**|**Jan to**
**12/31/2022**
13,650.31
(178.42)
1,187.80
31.50
267.00
1,751.45
321.00
73.00
2,162.60
318.50
109.50
328.85
1,567.82
1,744.84
825.05
410.15
119.00|**3,237.75**
**2,984.60**
**4,995.71**| |---|---|---| |||**###**| ## **LCA TREASURERS REPORT - 2022** |**Expenditure since 1.1.2022**
**General**
Photocopying Expenses
Stationery, Postage & First Aid Kit
Newsletters
AGM/Jubilee Expenses
Independent Examiner
Film Shows
Licences (Film)/Subscriptions
Annual Insurance
Flowers in Foyer
Donations to charity/Retirement gifts
Training (frst aid, food safety,fnance)
**Sections**
Lunch Club
Soup & Social
**Activities**
Cofee Shop/Mornings Supplies
**Equipment,Repairs & Replacement**
Misc small items
**Small Capital**
CCTV & Copier install (sundry items)
Radio microphone
Door Access Controls
**Total Expenditure**
**Bank A/c Bal as at 31/12/22**
**Including Accrued payments**|**Jan to**
**12/31/2022**
382.58
38.49
288.00
794.21
50.00
21.97
733.66
872.09
133.60
234.96
415.53
953.86
48.28
**6,222.72**
197.48|**3,549.56**
**415.53**
**953.86**
**48.28**
**0**| |---|---|---| |||**4,967.23**| |||| **2** ## **Jan to 12/31/2021** 11,460.19 90.00 156.15 8.50 1,447.29 **1,701.94** 91.00 666.50 41.00 **798.50** 96.00 601.41 501.95 186.75 183.50 **1,569.61 4,070.05** **2** **Jan to 12/31/2021** 300.00 7.92 50.00 648.74 809.32 32.60 156.15 **2,004.73** 47.55 **47.55** 365.66 **365.66** 0 **0 2,417.94** ## **LCC TREASURERS REPORT - 2021** |**Banked Income since 1.1.2022**
Opening Bank Balance
- Santander
- Virgin
Prior Year Debtors
Prior Year Creditors
**Income since 1.1.2022**
Bookings
Bank Interest
Council Grants
**Total Income**
**Expenditure since 1.1.2022**
Four Star Cleaning
Ajax Cleaning Service
Bifa Wheelie Bins
Gas
Electricity
Water
Telephone inc Broadband
General Maintainance
Intruder Alarm Maintainance
CCTV Maintainance
Equipment repair/service
Ofce Safe
Outside Key Safe
Cleaning Supplies
Stationery
Replacement Kettles
Babychange Table
Hire of Skip Bag
Lemon Booking System
Website charges
**Capital**
Hall Air conditioning
**Total Expenditure**
Debtors as at 31 December 22
Monies banked in advance
Cash in Hand|**Jan to**
**12/31/2022**
14,202.12
50,464.00
17,113.30
143.19
**12/31/2022**
7,567.50
615.57
1,136.95
2,370.45
433.53
982.43
35.77
540.00
288.00
1,569.08
295.11
42.45
40.00
149.95
154.99
330.00|**###**
**###**
**0.00**
**###**|**Jan to**
**12/31/2021**
11,992.72
53,081.00
134.40
(772.95)
6,239.05
64.77
16,382.86| |---|---|---|---| ||||**12/31/2021**
3,310.00
67.00
415.58
710.58
1,714.62
517.88
910.81
142.18
540.00
288.00
927.96
75.95
59.99
228.95
5.00
181.32| ||||11,961.91| ||||| Bank Alc Bal as at 31112122 ### ### ### ### ### (388.001 {io.001 ### **Lawn (Swindon) Community Association** ## **Financial Designated Reserves to cover major capital replacement of items £1000** These amounts have no financial basis and are only amouts set down by the committee |**Item**|**Install**|**Life**|**Replacement**|**Annual**|**Total at**| |---|---|---|---|---|---| ||**Date**|**expectancy**|**Cost ***|**Allocation **|**31.12.21**| |Flat Roofs|2014|15|£15,000|£1,000|£8,000| |Extension Roofs|2010|30|£10,000|£333|£3,996| |Solar Inverter|2014|10|£1,000|£100|£800| |Photocopier|2020|10|£1,200|£120|£240| |Boiler|2008|20|£20,000|£1,000|£14,000| |Air Con Hall|2007|15|£5,000|£0|£4,995| |Air Con Room 1|2017|15|£2,100|£140|£700| |Air Con Room 2|2011|15|£2,000|£133|£1,463| |Air Con Room 2 Anex|2017|15|£1,750|£120|£600| |CCTV|2020|10|£6,000|£600|£1,200| |Cooker|2007|15|£6,500|£434|£6,510| |Dishwasher (ind)|2019|10|£4,200|£420|£1,260| |Fridge (ind)|2012|10|£1,000|£0|£1,000| |Freezer (ind)|2009|10|£1,000|£0|£1,200| |Hall Floor|2002|40|£10,000|£250|£5,000| |Furniture|2016|10|£12,000|£1,200|£7,200| |Hall Concertina Doors (x2)|2019|10|£4,750|£475|£1,425| |Room 2 Concertina Door|2019|10|£1,250|£125|£375| |Water Purifer & Install***|2016|6|£620|£0|£0| |Hall Fresh Air System|2021|20|£12,000|£600|£600| |||||**£7,050**|**£60,564**| Actual Balance in Virgin A/c * ** *** **** The figures above do not take account of installation, inflatio Reserves set asise are based on the installation date being t Included for information purposes only Includes 2022 interest of £143.19 **0 +** |**Total at**|**Replacement**| |---|---| |**31.12.22****|**Year**| |£9,000|2029| |£4,329|2040| |£900|2024| |£360|2029| |£15,000|2028| |£4,995|2022| |£840|2032| |£1,596|2026| |£720|2032| |£1,800|2024| |£6,944|2022| |£1,680|2029| |£1,000|2022| |£1,200|2019| |£5,250|2042| |£8,400|2026| |£1,900|2029| |£500|2029| |£0|2022| |£1,200|2041| |**£67,614**|****| ## **£67,614** on and/or disposal costs reated as year 1 ## **RECONCILIATIONS** ## **LCC Bank Account** |Bank Balance as at 31.12.21
uncashed cheques
Bal as per Balance Sheet 2021
Income from Grants
Bookings Income
Trf from Virgin A/c
Centre Expenditure
Annual Top up to Virgin
True Balance as at 31.12.22
uncashed cheques
Bank Balance as at 31.12.22|15,473.78
(1,271.66)| |---|---| ||14,202.12
17,113.30
(16,551.78)
(3,506.81)| ||11,256.83
3,506.81| ||14,763.64| The Lawn (Swindon) Community Association Consolidated Accounts as at 31 December 2022 2022 2021 Income Centre Association 16,868.49 11,218.06 22,686.68 4,067.94 28,086.55 26,754.62 Expenditure Centre Association w/0 difference 1 5 1.78 4,967.23 2.11 (22,057.73) (2 417.94 *** (2 5 .90) 75.67 6,569.65 2,278.95 Presented by: Opening Bal Closing Bal £50,464.00 £67,614.00 £13,650.31 £9,920.58 £15,473.78 £14,763.64 178.4 (£ 48) £388.00 Movement £17,150.00 £ 7 .73) 41 06 £388.00) (£2, 35.15) £3,500.00) Virgin Charity Deposit Santander LCA Santander LCC Accruals LCA Accruals LCC Uncashed Cheque LCC Uncashed Cheque LCA (£3,506.81 £3 500.00 Cash in Hand/Floats Bookings Team Coffee Morning Coffee Shop DIFF £10.00 £15.38 £15.00 i£2.1 £10.00 £15.00 £15.00 £0.00 (£0.38) £0.00 £2.11 *** £78,564.28 £85,133.93 £6,569.65 I have reviewed the above Income and Expenditure Consolidated Accounts from the books,vouchers and bank statements supplied to me, without carrying out an audit. Based on the information provided, it is my view they show a true and fair view of the Financial Transactions of the Lawn (Swindon) Community Association Signed Sara Tomlinson /,/,,