2023-10-31-accounts

Trustees’ Annual Report for the period

From Period end date

Charity name :Friends of Chiltern Open Air Museum

Charity registration number:286534

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The education of the public by the promotion, support, assistance and improvement of Chiltern Open Air Museum through the activities of agroupof friends
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To encourage, promote, and assist in the development of a group of friends in order to further the charitable purposes, and encourage the development of the facilities of the Chiltern Open Air Museum. Engage in, support and help co-ordinate research, publishing, education, advertising, fundraising and other work for the furtherance of the objectives.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are aware of their responsibility to ensure that the activities of the charity meet the requirement of providing a benefit to the public. They believe that this is achieved through our support to and for the Chiltern Open Air Museum by the making of funds and grants available thereby helping to ensure that:- • The existing historic buildings at the museum are maintained in satisfactory condition and improved where possible • New exhibits, reconstructed preserved historic buildings, new and enhanced facilities are provided • The facilities of the museum are maintained and enhanced in order to encourage, facilitate and improve the education, information, environmental understanding and enjoyment of the visiting public

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	FCOAM is completely run by volunteers and Friends additionally provide significant levels of support for the Museum
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	• Donations to the Museum of £31863 comprising £6950 for the general purposes and £24913 for specific projects. • Membership during the year of over 500 including 116 life members. • Successful fund raising events including the annual charity auction, a quiz supper and 200 club • The running of the Friends Centre at the Museum • Acting as a conduit for volunteering and fund raising activities at the museum

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity has a healthy financial position and continues to raise significant sums to support the development of the Museum
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Funds raised are used primarily for the benefit of Chiltern Open Air Museum with donations being made to support both the Museum’s general funds and specific projects, as a result reserves are only maintained for the day to day needs and requirements of the charity or for known forthcomingexpenditure
Amount of reserves held	Para 1.22	Approximately £4000 (Any funds in excess of this are normally awaiting distribution to the Museum)
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The major source of funds is raised from donations and activities with, where relevant, the associated gift aid. The Friends may also apply for grants from other charitable bodies to help support specific projects that are being carried out byvolunteers at the Museum.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM (A vacancy may be filled by the Committee subject to election at next AGM)

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Friends of Chiltern Open Air Museum
Other name the charity uses	FCOAM
Registered charity number	286534
Charity’s principal address	Newland Park Gorelands Lane Chalfont St. Giles Bucks HP8 4AB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	D Thomas	Chair
	P Phillips	Secretary
	R Lister	Treasurer
	D Toomey
	D Zealey
	A Farlie
	B Hayes

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Diane Thomas	Richard Bateson Lister
	Chair	Treasurer

SectionA		lndependent Examiner's Report
Reportto	thetrusteesl	FRIENDS OF CHILTERN OPENAIRMUSEUM
	membersof
Onaccountsforthe year		31oCTOBER2023 Charityno 286534
	ended	(ifany)
Setout onpages
Respectiveresponsibilities of trusteesandexaminer		The charity's trusteesareresponsible forthepreparation of the accounts. The charity'strusteesconsider that anauditis not required for thisyearunder section
		43(2)oftheCharitiesAct1993(the1993Act)andthat anindependent examination
		is needed.
		It is my responsibilityto:
		. examine theaccountsunder section 43 ofthe19g3 Act,
		. tofollsw theprocedures laid downrnthegeneral Directionsgivenby the Charity Commission (undersection43(7)(b) ofthe1gg3Act, and
		. to statewhether particularmatters have cometomy attention.
Basisofindependent examiner's statement		My examinationwascarriedoutin accordance withgeneralDirections given by the CharityCommission"Anexaminationincludesareviewofthe accounting records
		kept by the charity and a cornparisonoftheaccounts presented withthoserecords.
		Italso includes consideration ofanyunusual items ordisclosuresinthe accounts,
		and seeking explanations from the trustees concerning anysuchmatters.The procedures undertakendonot providealltheevidence thatwouldbe requiredin an
		audit, andconsequentlynoopinionis given as to whether theaccountspresenta
		'true andfair'vtewandthereport is limited to those matters set out in the statement
		below.
lndependent examiner's statement		ln connectionwithmyexamination,no matter has cometomyattention(other-*ha.+ @ 1.whichgivesme reasonable causetobelievethatin,anymaterial respect, the
		requirements:
		. tokeep accounting records in accordance with section41ofthe1993Act;
		and
		r to prepare accountswhichaccord withtheaccounting records and comply withtheaccounting requirements ofthe1gg3Act
		have not beenmet:or
		2.towhich,in my opinion, attention should be drawn in order toenablea proper
		understanding of the accounts tob,ereached.
		*Pleasedelete words inthebracketsifthey donotapply"
	Signed:	Date: LS I L0zt
	Name	br,.lGn-E-r
Relevantprofessional qualification(s)orbody{if any):		fgrrO\^toF (!trrrragr,l(,rf, fpeLL.tet6ELtDtnt(,f o{L ACtovr,f,.rr-tj- REitg:€6&abd. otl
	Address:	6L G-Ao6.crej (soo,Re-aco"tsFreu4
		HPqIHq (nt(-r

SectionA		lndependent Examiner's Report
Reportto	thetrusteesl	FRIENDS OF CHILTERN OPENAIRMUSEUM
	membersof
Onaccountsforthe year		31oCTOBER2023 Charityno 286534
	ended	(ifany)
Setout onpages
Respectiveresponsibilities of trusteesandexaminer		The charity's trusteesareresponsible forthepreparation of the accounts. The charity'strusteesconsider that anauditis not required for thisyearunder section
		43(2)oftheCharitiesAct1993(the1993Act)andthat anindependent examination
		is needed.
		It is my responsibilityto:
		. examine theaccountsunder section 43 ofthe19g3 Act,
		. tofollsw theprocedures laid downrnthegeneral Directionsgivenby the Charity Commission (undersection43(7)(b) ofthe1gg3Act, and
		. to statewhether particularmatters have cometomy attention.
Basisofindependent examiner's statement		My examinationwascarriedoutin accordance withgeneralDirections given by the CharityCommission"Anexaminationincludesareviewofthe accounting records
		kept by the charity and a cornparisonoftheaccounts presented withthoserecords.
		Italso includes consideration ofanyunusual items ordisclosuresinthe accounts,
		and seeking explanations from the trustees concerning anysuchmatters.The procedures undertakendonot providealltheevidence thatwouldbe requiredin an
		audit, andconsequentlynoopinionis given as to whether theaccountspresenta
		'true andfair'vtewandthereport is limited to those matters set out in the statement
		below.
lndependent examiner's statement		ln connectionwithmyexamination,no matter has cometomyattention(other-*ha.+ @ 1.whichgivesme reasonable causetobelievethatin,anymaterial respect, the
		requirements:
		. tokeep accounting records in accordance with section41ofthe1993Act;
		and
		r to prepare accountswhichaccord withtheaccounting records and comply withtheaccounting requirements ofthe1gg3Act
		have not beenmet:or
		2.towhich,in my opinion, attention should be drawn in order toenablea proper
		understanding of the accounts tob,ereached.
		*Pleasedelete words inthebracketsifthey donotapply"
	Signed:	Date: LS I L0zt
	Name	br,.lGn-E-r
Relevantprofessional qualification(s)orbody{if any):		fgrrO\^toF (!trrrragr,l(,rf, fpeLL.tet6ELtDtnt(,f o{L ACtovr,f,.rr-tj- REitg:€6&abd. otl
	Address:	6L G-Ao6.crej (soo,Re-aco"tsFreu4
		HPqIHq (nt(-r