## **Trustees’ Annual Report for the period**
**From Period end date**
## **Charity name :Friends of Chiltern Open Air Museum**
## **Charity registration number:286534**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The education of the public by the promotion,
support, assistance and improvement of
Chiltern Open Air Museum through the
activities of agroupof friends|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To encourage, promote, and assist in the
development of a group of friends in order to
further the charitable purposes, and encourage
the development of the facilities of the Chiltern
Open Air Museum.
Engage in, support and help co-ordinate
research, publishing, education, advertising,
fundraising and other work for the furtherance
of the objectives.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of their responsibility to
ensure that the activities of the charity meet
the requirement of providing a benefit to the
public. They believe that this is achieved
through our support to and for the Chiltern
Open Air Museum by the making of funds and
grants available thereby helping to ensure
that:-
•
The existing historic buildings at the
museum are maintained in satisfactory
condition and improved where possible
•
New exhibits, reconstructed preserved
historic buildings, new and enhanced
facilities are provided
•
The facilities of the museum are
maintained and enhanced in order to
encourage, facilitate and improve the
education, information, environmental
understanding and enjoyment of the
visiting public|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|FCOAM is completely run by volunteers
and Friends additionally provide significant
levels of support for the Museum|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
Donations to the Museum of
£31863 comprising £6950 for the
general purposes and £24913 for
specific projects.
•
Membership during the year of over
500 including 116 life members.
•
Successful fund raising events
including the annual charity auction,
a quiz supper and 200 club
•
The running of the Friends Centre
at the Museum
•
Acting as a conduit for volunteering
and fund raising activities at the
museum|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|
|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity has a healthy financial position
and continues to raise significant sums to
support the development of the Museum|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Funds raised are used primarily for the benefit
of Chiltern Open Air Museum with donations
being made to support both the Museum’s
general funds and specific projects, as a result
reserves are only maintained for the day to day
needs and requirements of the charity or for
known forthcomingexpenditure|
|Amount of reserves held|Para 1.22|Approximately £4000 (Any funds in excess
of this are normally awaiting distribution to
the Museum)|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The major source of funds is raised from
donations and activities with, where relevant,
the associated gift aid. The Friends may also
apply for grants from other charitable bodies
to help support specific projects that are being
carried out byvolunteers at the Museum.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election at AGM (A vacancy may be filled
by the Committee subject to election at
next AGM)|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Friends of Chiltern Open Air Museum|
|---|---|
|Other name the charity uses|FCOAM|
|Registered charity number|286534|
|Charity’s principal address|Newland Park
Gorelands Lane
Chalfont St. Giles
Bucks
HP8 4AB|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||D Thomas|Chair|||
||P Phillips|Secretary|||
||R Lister|Treasurer|||
||D Toomey||||
||D Zealey||||
||A Farlie||||
||B Hayes||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|**N/A**|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Diane Thomas|Richard Bateson Lister|
||
Chair|Treasurer|
||||
||||
##
|SectionA||lndependent Examiner's Report|
|---|---|---|
|Reportto|thetrusteesl|FRIENDS OF CHILTERN OPENAIRMUSEUM|
||membersof||
|Onaccountsforthe year||31oCTOBER2023
Charityno
286534|
||ended|(ifany)|
|Setout onpages|||
|Respectiveresponsibilities
of trusteesandexaminer||The charity's trusteesareresponsible forthepreparation of the accounts. The
charity'strusteesconsider that anauditis not required for thisyearunder section|
|||43(2)oftheCharitiesAct1993(the1993Act)andthat anindependent examination|
|||is needed.|
|||It is my responsibilityto:|
|||.
examine theaccountsunder section 43 ofthe19g3 Act,|
|||.
tofollsw theprocedures laid downrnthegeneral Directionsgivenby the Charity
Commission (undersection43(7)(b) ofthe1gg3Act, and|
|||.
to statewhether particularmatters have cometomy attention.|
|Basisofindependent
examiner's statement||My examinationwascarriedoutin accordance withgeneralDirections given by the
CharityCommission"Anexaminationincludesareviewofthe accounting records|
|||kept by the charity and a cornparisonoftheaccounts presented withthoserecords.|
|||Italso includes consideration ofanyunusual items ordisclosuresinthe accounts,|
|||and seeking explanations from the trustees concerning anysuchmatters.The
procedures undertakendonot providealltheevidence thatwouldbe requiredin an|
|||audit, andconsequentlynoopinionis given as to whether theaccountspresenta|
|||'true andfair'vtewandthereport is limited to those matters set out in the statement|
|||below.|
|lndependent examiner's
statement||ln connectionwithmyexamination,no matter has cometomyattention(other-*ha.+
@
1.whichgivesme reasonable causetobelievethatin,anymaterial respect, the|
|||requirements:|
|||.
tokeep accounting records in accordance with section41ofthe1993Act;|
|||and|
|||r
to prepare accountswhichaccord withtheaccounting records and comply
withtheaccounting requirements ofthe1gg3Act|
|||have not beenmet:or|
|||2.towhich,in my opinion, attention should be drawn in order toenablea proper|
|||understanding of the accounts tob,ereached.|
|||*Pleasedelete
words inthebracketsifthey donotapply"|
||Signed:|Date:
LS
I
L0zt|
||Name|br,.lGn-E-r|
|Relevantprofessional
qualification(s)orbody{if
any):||fgrrO\^toF
(!trrrragr,l(,rf,
fpeLL.tet6ELtDtnt(,f o{L
ACtovr,f,.rr-tj- REitg:€6&abd.
otl|
||Address:|6L
G-Ao6.crej
(soo,Re-aco"tsFreu4|
|||HPqIHq
(nt(-r|
##
|SectionA||lndependent Examiner's Report|
|---|---|---|
|Reportto|thetrusteesl|FRIENDS OF CHILTERN OPENAIRMUSEUM|
||membersof||
|Onaccountsforthe year||31oCTOBER2023
Charityno
286534|
||ended|(ifany)|
|Setout onpages|||
|Respectiveresponsibilities
of trusteesandexaminer||The charity's trusteesareresponsible forthepreparation of the accounts. The
charity'strusteesconsider that anauditis not required for thisyearunder section|
|||43(2)oftheCharitiesAct1993(the1993Act)andthat anindependent examination|
|||is needed.|
|||It is my responsibilityto:|
|||.
examine theaccountsunder section 43 ofthe19g3 Act,|
|||.
tofollsw theprocedures laid downrnthegeneral Directionsgivenby the Charity
Commission (undersection43(7)(b) ofthe1gg3Act, and|
|||.
to statewhether particularmatters have cometomy attention.|
|Basisofindependent
examiner's statement||My examinationwascarriedoutin accordance withgeneralDirections given by the
CharityCommission"Anexaminationincludesareviewofthe accounting records|
|||kept by the charity and a cornparisonoftheaccounts presented withthoserecords.|
|||Italso includes consideration ofanyunusual items ordisclosuresinthe accounts,|
|||and seeking explanations from the trustees concerning anysuchmatters.The
procedures undertakendonot providealltheevidence thatwouldbe requiredin an|
|||audit, andconsequentlynoopinionis given as to whether theaccountspresenta|
|||'true andfair'vtewandthereport is limited to those matters set out in the statement|
|||below.|
|lndependent examiner's
statement||ln connectionwithmyexamination,no matter has cometomyattention(other-*ha.+
@
1.whichgivesme reasonable causetobelievethatin,anymaterial respect, the|
|||requirements:|
|||.
tokeep accounting records in accordance with section41ofthe1993Act;|
|||and|
|||r
to prepare accountswhichaccord withtheaccounting records and comply
withtheaccounting requirements ofthe1gg3Act|
|||have not beenmet:or|
|||2.towhich,in my opinion, attention should be drawn in order toenablea proper|
|||understanding of the accounts tob,ereached.|
|||*Pleasedelete
words inthebracketsifthey donotapply"|
||Signed:|Date:
LS
I
L0zt|
||Name|br,.lGn-E-r|
|Relevantprofessional
qualification(s)orbody{if
any):||fgrrO\^toF
(!trrrragr,l(,rf,
fpeLL.tet6ELtDtnt(,f o{L
ACtovr,f,.rr-tj- REitg:€6&abd.
otl|
||Address:|6L
G-Ao6.crej
(soo,Re-aco"tsFreu4|
|||HPqIHq
(nt(-r|