2024-06-30-accounts - Toads Theatre Company

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Trustees’ Annual Report for the period

From: 01 July 2023 Period start date To: 30 June 2024 Period end date

Charity name: TOADS Theatre Company

Charity registration number: 286490

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To educate the public in the art of drama and to further the development and public appreciation and taste in the said art and to assist and further such charitable institutions and charitable purposes as the Committee of the Society shall from time to time determine
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To promote plays, dramas, comedies and other dramatic works of educative value. To provide and maintain a Theatre and Society premises and plant, machinery, furniture, fixings, fittings scenery and all other necessary effects.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Managing Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit and to that end: attempt to present a programme appealing to the widest audience population, make appropriate concessions on ticket prices, make no charge for the use of the theatre by Devon Young Peoples Theatre and encourage other charities to fund-raise through our productions.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Contribution made by volunteers	Para 1.38	The Charity simply could not function without the interest and involvement of its volunteer members and this report seeks to mark the valuable contribution made by all members volunteering in costume, props, set building and stage management behind the scenes, front of house stewarding, box office, on the bar and coffee bar, on the maintenance team, on stage as both actors and directors and the Managing Trustees on the committee
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1:20	The charity has successfully presented their planned season of 10 productions. Regular meetings of the Wednesday Club have continued throughout the year. A ‘social’ activity based on theatre the group enjoys lively discussion on a wide variety of topics, interests and the TOADS season’s performances. It also welcomes different speakers both from outside the theatre and within the group to talk on a wide variety of subjects. Each quarter “Poets Friday” meets for appreciation of that art form and performance by local poets. The community film club, Cinemundi, in The Little Theatre Café has shown an eclectic mix of film genres as suggested by its regular attendees. All these groups are open to the public at large. Eight local charities were supported through free first night ticket offers. The young people’s programme through an arrangement with Devon Young People’s Theatre has grown and presented its showcase production in February.

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	Our objective for this year, has been to continue to provide for members and the general public a varied, entertaining programme of performance to encourage an appreciation of, and love for, live theatre. During the season 10 in-house productions were achieved. There were two outside theatre companies who used the Little Theatre for performances and seven ‘one- off’ musical evenings from visiting bands, acts and solo performers. During the year ticket sales increased by nearly 20%. A new website was introduced to facilitate sharing of information and an effective on- line ticket booking system. Additionally the maintenance of the grade 2 listed building continued ensuring the local landmark and theatre facilities will be available for future generations.
Performance of fundraising activities against objectives set	Para 1.41	“Fund raising” in our context is through ticket sales, less production costs and hiring of our resources and assets. This has increased, due in part to the encouragement of wider use of the theatre and its spaces
		Th

Investment performance against objectives	Para 1.41	The charity has two deposit accounts. The 1- year fixed term deposit account continues to offer a favourable rate. The instant access deposit account (contingency fund) with Co- operative Bank offers the best interest rate available. The amount held has been added to by the accrued interest only.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity made a small profit this year of £13,844 The contingency fund held is set at £75k
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held primarily to ensure that the company can keep the theatre building and demesne in an appropriate condition. The contingency sum was increased last year
Amount of reserves held	Para 1.22	£77,860.82
Reasons for holding zero reserves	Para 1.22	NA
Details of fund materially in deficit	Para 1.24	NA
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	NA

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal sources of funds are: - Ticket sales for the company’s productions and any other productions the company decides to promote. -Membership subscriptions
Investment policy and objectives including any social investment policy adopted	Para 1.46	Beyond the fixed-term deposit accounts referred to above, the Trust has no further investments.
A description of the principal risks facing the charity	Para 1.46	The principal risks are related to the maintenance of the theatre, both the building and its equipment, mitigated by our insurance cover. However, cancellation of a production because of illness or other issues is always a concern. We always plan to at least maintain and hopefully increase audience numbers through the delivery of an attractive and popular season of varied drama productions. All productions and events in the theatre are also dependent on the willingness of volunteers to provide essential cover.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitutuion
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association. Amendment to constitution was adopted at the AGM in October 2023
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Committee of Managing Trustees are drawn from and elected by Membership of the Theatre Company annually with Chair, Secretary and Treasurer posts held for a minimum of 3 years for continuity.

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You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Committee of Managing Trustees are kept abreast of their role and responsibilities and all communications from the Charity Commission are distributed. The Charity does not have a complex structure or objective, so induction is straightforward.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Committee of Managing Trustees meets once a month and is operated by volunteers. The Committee has overall responsibility for all aspects of the running of the theatre. There are some sub committees that look after specific aspects. The Theatre is a member of The Little Theatre Guild and there are complementary links to other amateur theatre organisations across the immediate area.
Relationship with any related parties	Para 1.51	Committee members have a commitment to working with other charities that share the same educational interests and principles as this one. The opportunity for other local amateur companies to showcase their work at The Little Theatre continues and professional acts are welcomed for ‘one night’ performances. TOADS Theatre Company offers different local charities the opportunity to raise funds from them selling tickets for first night performances. A new policy of 50 first night seats per charity was introduced for the 23-24 season. This allows more general public access, whilst retaining the charitable benefit.
Other

Reference and Administrative details

TOADS Theatre Company

Charity name

Other name the charity uses
Registered charity number	286490
Charity’s principal address	The Little Theatre St Mark’s Road Meadfoot Torquay TQ1 2EL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Anna Reynolds	Chair		TOADS Members
Jill Pettigrew	Secretary	To October 2023	ditto
Nicola Margetts	Treasurer		ditto
Charmaine Dudley	Membership Secretary	To October 2023	ditto
Andrew Kenyon	Archivist		ditto
John Miles		To October 2023	ditto
Alistair Conquer			ditto
Julie Hancocks	Secretary	From October 2023	ditto
Paul Davenport	Membership Secretatry	From October 2023	ditto
Margaret Kirk		From October 2023	ditoo
Nichola Aldridge		From October 2023	ditto

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Alec Stokes		Custodian Trustee
Anna Reynolds		Custodian Trustee
Jean Roberts	till	Custodian Trustee
Rob Newman	till	Custodian Trustee
Jon Manley	from	Custodian Trustee
Nichola Aldridge	from	Custodian Trustee

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

REGISTERED CHARrrY NUMBER: 286490 TOADS Theatre Company Receipts and Payments Accounts 30 June 2024 PEPLOWS LIMTTED Chartered Accountants Moorgate House Ktng Street Newton Abt Devon TQ12 2LG

TOADS Theatre Company Receipts and Payments Accounts Year ended 30 June 2024 Page Trustees Annual Report Independent examinerfs report lo the trustees Receipts and Payments Account Statement of Asset and Liabilihes Fixed Asset Schedule

TOADS Thgatre Company Trustees, Annual Report For The Year Ended 30 June 2024 Reference and Administratlon Detalls Charity Name Registered Charity Number Principal Office TOADS Theatre Company 286490 Sl Marks Road Meadfwl Torquay Devon TQ12EL Names of the CustodSan Trustees in accordance wtth Clause 9 of the Constitution and Rules {currently bging conflrmgd and ratffied with thg Charity Commisslon) Jean Roberts Anna Reynolds Nichola Aldridge Jon Manley Names of the Committee fomied frorn the membershlp In aCrdance wlth Sub-clause 4.1.1 of the Constitutlon and Rules (currently belng confinned and ratified with the Charlty Commission) and havlng control of the charity's activlties. The Commlttee is empowered to act In accordance wlth the temis of the Constitution and Rulgs. Anna Reynolds Chairlcommitlee member Julie Hancocks Nicola Margetts Secretarylcommittee member Treasurerlcommittee member Andrew Kenyon Committee member Paul Bromley Edward Davent Committee member Margaret Kirk Commttlee member Nichola Adridge Committee member Appointed 31 October 2023 Appointed 31 October 2023 Appointed 31 October 2023 Names and Addrgsses of Advisers Accountants.. Peplows Limtled Moorgate House King Street Newion Abbol Devon TQ12 2LG StruGture. Govomance and Management Description of the Charitls TnJsts-. Type ofgovemlng document Constitution and Rules dated 1 February 1983 as amended on 2 June 1983, 17 October 21, 22 May 2007 and 30 October 2023. How the Charity is constituted Board ofTrustees Tnjstee selection methods The Trustees are appointed by the Committee and the propety of the Soaety shall be vested in them to be dealt w¢th by them as the Commtttee shall. from lime lo time, direct by resolution. Trustee5 shall hold office until death or resignation or until removed from office by Resolution of the Committee who may. for any reason which may seem suffiaenl to a majority of them present and voting at any meeting, remove any Trustee of Trustees from the office of Trustee. Page I

TOADS Theatro Company Trustees, Annual Report For The Year Ended 30 June 2024 Objective and Actlvities The objects are.. To educate the public in the art of drdma and to further the development of publ appreciatiori and taste in the said art and lo assist and further such charitable institutions and charitsble purposes as the committee of the society shall from tsme to ty'me detefmine. The Trustees have paid due regard to the Charity Commissions gUIdar on public benefit in deciding the activities undertaken. Activitles The society was formed in 19H and acquired the current venue at the Little Theatre in Meadfoot. Torquay in the 1980's. The society has continued lo grow and The Little Theatre is one of the major venues for smaller IheatriGal presentations in the South Wesl. Flnancial Rgview The AUnIS lo 30 June 2024 have been prepared as a Receipts and Payments Accounts. The Receipts and Payments Actounl shows a SUTplus of £13.844 {2023 a surplus of £13,126) for the year under review and the funds Irreased to £609,020. Funds aro split betsveen unrestricted fvnds of £607,342 th a designated building fund of £75,000 as the Committee is mindful of the age of the building and required building work and restricted funds of £1.588 whith relates to fundraising in laOn to repairs to the Car Park. The committee consider that the Reserve5 are adequate to ensure financial stabiltty. The financial stlualion is reviewed by the Committee monthly and Considerable research and onsideration is given to the content and wactical possibilities of the annual productions programme. Declaration The Trustees declare that they have approved the Trustees. report above. Signed on behalf of the Charity's Trustees Signature- Full Name= Position.. ZI QChSIAP- 8 £e J oJL( Dale- Page 2

TOADS Theatre Company Independent Examiner's Report On The Accounts For The Year Ended 30 June 2024 I report lo the charity trustees on my examination of the accounts of the chartty for the year ended 30 June 2024 which are sel out on pages 4 and 5. Responsibilities and Basis of Report As the charity's trustees you are resFK)nsible for the preparation of the aox)unls in accordance with the requirements of the Charitie5 Act 2011 {Ihe Act.). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Dir&tions given by the Charity Commission under section 145(5Xb) of the Act. IndBpondent Examingr's Statement I have completed my examination. I confirm that no material matters have (%Jme lo rny attention in connection with the examination gNing me cause to believe that in any material Tr$pecl'. accounting records were not kept in resp1 of the Charity as required by section 130 of the Act.. 2. the accounts do not accord wlh those records I have no concerns and have come across no other matters in nneCtIOn wtth the examination towhich attention should be drawn in this re in order lo enable a proper understanding of the accounts to be reached. Moorgate House King Street Newton Abbot Devon TQ12 2LG Michael Young FCA- ICAEW Peplows Limited Chartered Accountants Date: Page 3

INCWEFROPA.. DDn3tiDn5&Lrye¥ ¥abE3r R{XH7 ColteeSh0p3 BArSths SUryILne 3.126 44.47a L423 tsrP¥rk1O |¥4tylfiuJ TheatreQub mertePFee5 ArWStei.GrcTkttSj 19ts35 6J17 TOTAL EPENDuEOH.. (raleA(Im5 rPlFUTrd expen1 Ch4mablekU¥kyC05 Suppmcorts QeaThlry Deprecli E¢¢rtynd1 Exlrnordln•ryExpEn 4795 2L161 Jfj 761 Onllnecosts Advertblni MiinteMrtt-GEMThI IL016 22A77 Propemftep4ln 18.718 RilesindW•t SurryExpeN Telephone4nd lrtemet L746 17 453 Oinkthars•5 profeSOnI1 totts 6226 1Th7U5 TOTAL IKOmE1 I¥tsENomJAEI 0£COlI1)NoFrtry. Birebr¥*Iforf 1XJu2013

TOADS Theatre Company Statement of Assets and Liabilitie5 Yeaf ended 30 June 2024 2023 FIXEO ASSETS Tangible Assets 358,271 CURREKfASSErs Debtors & Prepayments Cash at bank and in hand 261387 236,816 TOTALOJRRENT ASSErs 236B16 UABiimES: Credltors.. Amounts fallln8due wlthlTh one year 261387 236,816 N[rAEr5 61K9JO 595.087 THE FUND5 OFTHECHARITY VTrrestrkted fvnds RerItted Funds-car Pawk Adlusknient from Atcrnalsio Cash Basls 607.341 595.087 Restrlrted Fund5 TOTAL CHARITY FUNDS .930 595,087 Funds Deslgnated for Bulldlng Fund Funds Deslgnated for Car Park Balance of Unrestricted Funds 75,WO $31342 520.087 Approved by the Iruslees Signature...........-. Full Name P051tion: TY4 i iehsuco ( Date: Page 5

TOADS THEATRE COklPANY YEAR ENDED 30 JUNE 2024 FIXEO ASSETS FREEHOLD PROPERrY F,F& YIIGS & EQUIPMENT COSTUMES SErs COST BIFWD 3rJffj76 s.17 ADDITIONS 1.137 1,182 DISPOSALS IFWD 324,313 350 5.112 681744 DEPRY4 1%6L IO%RB IO%SL BIFWD 72,024 241.467 4,567 32&791 CHARGE FOR THE YEAR 3.470 12,410 QN DISPOSALS 250.056 4M27 336.201 NBV 271A75 NBV 3010&123 274945 617 358271 Page 6

REGISTERED CHARrrY NUMBER: 286490 TOADS Theatre Company Receipts and Payments Accounts 30 June 2024 PEPLOWS LIMTTED Chartered Accountants Moorgate House Ktng Street Newton Abt Devon TQ12 2LG