Trustees’ Annual Report for the period
From July 1[st] 2022 To June 30[th] 2023
Charity name: TOADS Theatre Company
Charity registration number: 286490
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To educate the public in the art of drama and to further the development and public appreciation and taste in the said art and to assist and further such charitable institutions and charitable purposes as the Committee of the Society shall from time to time determine |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To promote plays, dramas, comedies and other dramatic works of educative value. To provide and maintain a Theatre and Society premises and plant, machinery, furniture, fixings, fittings scenery and all other necessary effects. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Managing Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit and to that end: attempt to present a programme appealing to the widest audience population, make appropriate concessions on ticket prices, make no charge for the use of the theatre by Devon Young Peoples Theatre and encourage other charities to fund-raise through our productions. |
Additional information (optional)
| SORP reference |
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|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The Charity could not function without the interest and involvement of its volunteer members and this report seeks to mark the valuable contribution made by all members volunteering in costume, props, set building and stage management behind the scenes, front of house stewarding, box office, on the bar and coffee bar, on the maintenance team, on stage as both actors and directors and the Managing Trustees on the Committee. |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Whilst the charity has still been recovering from the impact of the Covid restrictions, there have been positive improvements including a return to 10 productions with youth provision during the year. Regular meetings of the Wednesday Club, Poets’ Friday and the introduction of a community film club, Cinemundi, in The Little Theatre Café, are all open to the public at large. Eight local charities were supported through free first night ticket offers. The young people’s programme through an arrangement with Devon Young People’s Theatre was extended to under 12s. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our prime objective for this year, has been to recover financially from the losses made over the pandemic period. In attempting to achieve this, we: - returned to our normal production rate. - have attended to a number of outstanding maintenance issues concerning the assets of the charity. - have increased our audience levels, through pursuing a more ‘popular’ programme with extra one-off shows, but we are still working on an upward trajectory to get back to pre-pandemic audience levels. - increased the number of external hires of the facilities -introduced invitation to other local companies to showcase their work - introduced a second community opportunity (film club) to complement Wednesday club - changed auditors - introduced a new accounting system and moved to BACS payments alongside a more rigorous approach to purchasing |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | “Fund raising” in our context is through ticket sales, less production costs and hiring of our resources and assets. This has increased, due in part to the encouragement of wider use of the theatre and its spaces. |
| Investment performance against objectives |
Para 1.41 | Through the Charities Aid Foundation the Charity has been able to disperse some of its funds into a fixed-term deposit account that not only has a favourable interest rate, but also mitigates the financial risk of accumulating funds over the FSCS protection limit in only one bank. |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity made a small profit this year of £13k. as a result of more cautious expenditure even while audience numbers were still not back to pre-pandemic levels and there was an extended range of overdue maintenance requirements. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held primarily to ensure that the company can keep the theatre building and demesne in an appropriate condition. The contingency sum was increased this year from £40k-£75k |
| Amount of reserves held | Para 1.22 | £75,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal sources of funds are: -Ticket sales for the company’s productions and any other productions the company decides to promote. -Membership subscriptions |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Beyond the fixed-term deposit accounts referred to above, the Trust has no further investments. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are related to the maintenance of the theatre, both the building and its equipment, mitigated by our insurance cover. However, cancellation of a production because of illness or other issues remains a concern. We plan to maintain and increase audience numbers through the design of an attractive and popular season of drama productions. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association The Charity plans, through resolution at the next AGM in October 2023, to update the |
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| current Constitution to bring it into line with current practice. |
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|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Committee of Managing Trustees are drawn from and elected by Membership of the Theatre Company annually with Chair, Secretary and Treasurer posts held for a number of years for continuity. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Committee of Managing Trustees are kept abreast of their role and responsibilities and all communications from the Charity Commission are distributed. The Charity does not have a complex structure or objective, so induction is straightforward. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Committee of Managing Trustees meets once a month and is operated by volunteers. The Committee has overall responsibility for all aspects of the running of the theatre. There are some sub- committees that look after specific aspects. The Theatre is a member of The Little Theatre Guild and there are a number of complementary links to other amateur theatre organisations across the immediate area. |
| Relationship with any related parties |
Para 1.51 | Committee members have a commitment to working with other charities that share the same educational interests and principles as this one. This year saw the introduction of one night showcases of productions from other local amateur companies. TOADS Theatre Company offers different local charities the opportunity to raise funds from them selling tickets for first night performances. A new policy of 50 first night seats per charity is to be introduced for the 23-24 season. This allows more general public access, whilst retaining the charitable benefit. |
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Reference and Administrative details
| Charity name | TOADS Theatre Company |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 286490 |
| Charity’s principal address | The Little Theatre, St Mark’s Road, Meadfoot, Torquay TQ1 2EL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Anna Reynolds | Chair | TOADS Members | ||
| Jill Pettigrew | Secretary | Ditto | ||
| Nicola Margetts | Treasurer | Ditto | ||
| Alan Tanner | RetiringTreasurer | 1 July- 1 October 2022 | Ditto | |
| Charmaine Dudley | Membership Secretary |
Ditto | ||
| Andrew Kenyon | Archivist | Ditto | ||
| John Miles | Ditto | |||
| Alistair Conquer | Ditto | |||
| Julie Hancocks | from 24 October 2022 | Ditto | ||
Director name
Corporate trustees – names of the directors at the date the report was approved
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| Alec Stokes | Custodian Trustee | |
| Anna Reynolds | Custodian Trustee | |
| Jean Roberts | Custodian Trustee | |
| Rob Newman | Custodian Trustee |
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Declarations The twstees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) L7n 6CdJ Full name(s) Position leg Secretary. Chair, etc) Anna Reynolds CHAIR of TOADS Jill Pettigrew Secretary of TOADS Date 30" October 2023
REGISTERED CHARrrY NUMBER: 28649 TOADS Theatre Company Receipts and Payments Accounts 30 June 2023 PEPLOWS LIPAITED Chartered Accountsnts Mcwgate H(NJse Klng Street Newton Abbot Devon TQ12 2LG
TOADS Theatre Company Receipts and Payments Accounts Year ended 30 June 2023 Trustees Annual R8&Kt P39• Ind8pgnd6nt axaminerfs repc¥t to the trustees ReIPtS and Payments Ae(x)unl Ststemant of Asset aThl knablllltes ed Asset Schedule
TOADS Theatr• Company Trusi¢•s' Annual Report For The Year Ended 30 Jung 2023 Referenc• and Admlnjstration Oetalls Charity Name TOADS Theatre Comparty 2864 ReglSter8d Charlty Number Principal Offlco St Klarks Road Meadf Torguay Dèvon TQ12EL Names of the Charlty Trustees who mana thè Charlty Jill Pettigrew Anna Reynolds Andrew Kenyon Charmaine Du¢Jley Allistsir Conquer John Mlles Nicola Marg9tts Julle Hancocks Apinted 25 Odoter 2021 Appointed 25 O¢tober2021 Appointed 25 October 2021 Appointeil 24 October2022 Narnes and Addr¢s58s of Advlsers Accountants.. Peplows Limlt6d M(h)rgale House lo.ng Stregt TQ12 2LG stnrcture. Gov•mance and Managgment Description of th8 Charity's Trusts: Type ofgovemiThJ ¢knJment c$blU and Ru5 dated 1 Fèbruary 1983 as amended on 17 OcbJLw 2001 aThl 22 May 2LK>7. Board rfTtees How the Charity Is (x)nstituted Trustee sejectron mothots The Tnrslees are app¥Jtnted by th8 cmIttee and the proparty of the SorAety shall be v8Sted in them to be dealt wth by Ihem as Ihe Committee shall, from time to tim6. direct by rescAution. Trustees shall hotd offic8 unbl death or resignatKM or until removed from offits by Resojuts'on ofthe Commfitee who rnay, for any ieason which may seem suffiraent to a maj(ty of them present and voting 81 any meeting. remove any Truste8 ofTnJstees fTCm the office of Truslee. Pago 1
TOADS Thèatre Company Trustees, Annual Report For Th• Year Ended 30 June 2023 ObjecVe and A¢livhl•s The objects are." To educate the publ in the art of drama and to fvrtherth8 d8vek)prnent of public apPCIatIon In the said arL The Trustee5 have paid dub regard to thè Charity Commis&ons guidarice on pubfic benefft in deciding the adiwtses UIertaken. Actlvlties The sou8ty was formed On 1944 anil aCqred the cmnt venue at the Ltttl8 Theatre in Maadfoot, Torquay In the 1980 s. The society has continued to grow arKI The Little Theatr8 is one of thè major venues for smaller theatrt¢al presentations in the ScNJth We8L Flnanclal Rovlow The Accounts to 30 June 2023 are prepafvd * a Recapts and Payments AOUnts &% are the comparatives for 30 June 2022. The Receipts and Paym9nts Ac(x*Jnt shows a surptus of £13.127 {2022 a d•ficlt of £41,3) for the year undei revigw and the fund3 incre8sed to £595.087. Funds are uniestricted with a designated bull ding fvnd Terna1ng at £75.0(K) as ts Comrntttea is mindful of the age of th8 bu11n9 and requi buikling w The commrtte& ¢ons¥Jer that the Res8rv8s aTe 8dequate to ensure finanoal stabslty. The finanaal sltuation 15 reviewed by the Committee mthty and considgrable searCh and consid8ratton Is given to lh8 conteTrtarKI practical &K)bIe$ ol thg annual prodtFctions pmgramme. Declaratlon Tho Trustee$ dectare Ihat they have approvgJ th8 Twvstees. rewt above. Signed on b8haN ofttE Ch1$ Trt Signature.. Full Name.- l ..J.A Posrfron.. Date.. Page 2
TOADS Theatre Company Independent Examiner's Report On The Accounts For The Year Ended 30 June 2023 I report lo the charity Iruslees on my examination of the accounts of the charity for tho year ended 30 June 2023 which are sel out on pages 4 and 5. Responslbllilles and Ba$ls of Report As the charity's Iruslees you are responsible for the preparation of the arLounts in accordance with the requiremgnls of the Charities Ad 2011 {'the Act'l. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. Independent Examinerf$ Statement I have complated my examination. I conflm that no malerlal matters have come to my attention in connection with the examination giving m8 cause to bgll&ve that in any material respect.. accounb'ng records were not kept in respect of th8 charity as requirad by section 130 of the Ac(. or 2. the accounts do not accord with those records I have no cOnmS and hav& come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper und8rslanding of the accounts lo be reached. Moorgale House King Street Newton Abbot Devon TQ12 2LG Michael Young FCA- ICAEW Peplows Limited Chartered Accountants Dale.. ?.10.I3 Page 3
TOADS Thtre Company Recpts and PayTnentsAccount Yearended 30JunÈ 2023 IIICOMEFItoM.' Donadolls& Legacie5 Wardrobeand Roorn Hire Coff@eShopand Bar5Ies Sundry1nrne 54Y S9 7.415 363 tharitsbleA(thifies Actkntyl)rne The4tre Club ember5hlp Fees Artistes. Gro%rtht5th5 124.879 19.635 70.tr97 IrNestment IrKotne 74149 sn TofAL li 9963 E¥PENDmiREON'. Shop and barwsts- Purtha5e5 18213 9.750 ritsMeActFCttsts Supptrrt Costs Oeani 2fi844 41287 4n8 iafjon ExtrsordinaryExper6e5 GeheralExpaise5 Insuraoce Onlinecosts Ad¥erttsi Maintenance PrintiniandStatEortery tes andWatEr Suttdry EApensÈs Tdephonèand Inretr 1761 6251 21277 1.1 17 X21AIa Bank fhar8es profesOnal Costs TOTAL 178. 14L3SJ NETINCOMEI IEXPEhYDIYU NETMOVEMENTV4 FufiD5 141 RECONCILLdTIONOFFUPIDS: 8Jkncetsrouth fr¥vard Istjv2oZ2 &1¥tryledIDrf30thJUTre 2013 5BL960
TOADS Theatre Company Ststement of Assets and Liabilitles Year ended 30June 2023 2021 Z022 FIXED ASSET5 TBneibleAs5ets 3S8271 CURRENT AS5ET5 5tsJck Debtors & PrepayrTrents Cash atbankand In hand 370?25 23fjA16 211,635 YOTALCURRENT ASSETS LIABiimE. 211.635 Creditors.. Amourtts falling duewithiTh oneyear NET ASSEfs 23616 211,635 595m7 581.%0 TrIE FUNDS OFTHECHARr Unrestrrtted funds Adlustmerf from A¢oualstoCash bask 595 581.9 Re(ted Funds TQTALCHARJTV FUNDS S95 Funds De51Enatedfw Bulldlng Fund Balance of Unrestrkted Funds 581,960 510, 75.( Approved by the truslges Signature......... Full Name Position.. Trustee Date.. O &2.?........ Page 5
TOADS THEATRE C014PNIIY YEAR ENDED 30JUNE3J23 XED ASSEf8 FREEHOLD F.F& IMGS & PROPERTY EWMENT COSTUUES TOTAL 681.214 AtrI0 Dispos 323.tr16 DE i•% S.118 310.8 CFL4RGE FOR THEYEAR 3,470 9,417 15 12, ON OISPOSALS W24 241M67 1733 323,791 274145 35e271 NBV@3o1022 278AIS 37tr.325 Page6