## **Trustees’ Annual Report for the period** **From July 1[st] 2022 To June 30[th] 2023** ## **Charity name: TOADS Theatre Company** ## **Charity registration number: 286490** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To educate the public in the art of drama
and to further the development and public
appreciation and taste in the said art and to
assist and further such charitable
institutions and charitable purposes as the
Committee of the Society shall from time to
time determine| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|To promote plays, dramas, comedies and
other dramatic works of educative value.
To provide and maintain a Theatre and
Society premises and plant, machinery,
furniture, fixings, fittings scenery and all
other necessary effects.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Managing Trustees confirm that they
have had regard to the guidance issued by
the Charity Commission on public benefit
and to that end: attempt to present a
programme appealing to the widest
audience population, make appropriate
concessions on ticket prices, make no
charge for the use of the theatre by Devon
Young Peoples Theatre and encourage
other charities to fund-raise through our
productions.| ## **Additional information (optional)** ||SORP
reference|| |---|---|---| |Contribution made by
volunteers|Para 1.38|The Charity could not function without the
interest and involvement of its volunteer
members and this report seeks to mark the
valuable contribution made by all members
volunteering in costume, props, set building
and stage management behind the scenes,
front of house stewarding, box office, on
the bar and coffee bar, on the maintenance
team, on stage as both actors and directors
and the Managing Trustees on the
Committee.| 1 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Whilst the charity has still been recovering
from the impact of the Covid restrictions,
there have been positive improvements
including a return to 10 productions with
youth provision during the year. Regular
meetings of the Wednesday Club, Poets’
Friday and the introduction of a community
film club, Cinemundi, in The Little Theatre
Café, are all open to the public at large.
Eight local charities were supported
through free first night ticket offers. The
young people’s programme through an
arrangement with Devon Young People’s
Theatre was extended to under 12s.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Our prime objective for this year, has been
to recover financially from the losses made
over the pandemic period. In attempting to
achieve this, we:
- returned to our normal production rate.
- have attended to a number of outstanding
maintenance issues concerning the assets
of the charity.
- have increased our audience levels,
through pursuing a more ‘popular’
programme with extra one-off shows, but
we are still working on an upward trajectory
to get back to pre-pandemic audience
levels.
- increased the number of external hires of
the facilities
-introduced invitation to other local
companies to showcase their work
- introduced a second community
opportunity (film club) to complement
Wednesday club
- changed auditors
- introduced a new accounting system and
moved to BACS payments alongside a
more rigorous approach to purchasing| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|“Fund raising” in our context is through
ticket sales, less production costs and
hiring of our resources and assets. This
has increased, due in part to the
encouragement of wider use of the theatre
and its spaces.| |Investment performance
against objectives|Para 1.41|Through the Charities Aid Foundation the
Charity has been able to disperse some of
its funds into a fixed-term deposit account
that not only has a favourable interest rate,
but also mitigates the financial risk of
accumulating funds over the FSCS
protection limit in only one bank.| 2 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity made a small profit this year of
£13k. as a result of more cautious
expenditure even while audience numbers
were still not back to pre-pandemic levels
and there was an extended range of
overdue maintenance requirements.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held primarily to ensure that
the company can keep the theatre building
and demesne in an appropriate condition.
The contingency sum was increased this
year from £40k-£75k| |Amount of reserves held|Para 1.22|£75,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal sources of funds are:
-Ticket sales for the company’s productions
and any other productions the company
decides to promote.
-Membership subscriptions| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Beyond the fixed-term deposit accounts
referred to above, the Trust has no further
investments.| |A description of the principal
risks facing the charity|Para 1.46|The principal risks are related to the
maintenance of the theatre, both the
building and its equipment, mitigated by our
insurance cover. However, cancellation of a
production because of illness or other
issues remains a concern.
We plan to maintain and increase audience
numbers through the design of an attractive
and popular season of drama productions.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association
The Charity plans, through resolution at the
next AGM in October 2023, to update the| 3 |||current Constitution to bring it into line with
current practice.| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee of Managing Trustees are
drawn from and elected by Membership of
the Theatre Company annually with Chair,
Secretary and Treasurer posts held for a
number of years for continuity.| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Committee of Managing Trustees are
kept abreast of their role and
responsibilities and all communications
from the Charity Commission are
distributed. The Charity does not have a
complex structure or objective, so induction
is straightforward.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Committee of Managing Trustees
meets once a month and is operated by
volunteers. The Committee has overall
responsibility for all aspects of the running
of the theatre. There are some sub-
committees that look after specific aspects.
The Theatre is a member of The Little
Theatre Guild and there are a number of
complementary links to other amateur
theatre organisations across the immediate
area.| |Relationship with any
related parties|Para 1.51|Committee members have a commitment
to working with other charities that share
the same educational interests and
principles as this one. This year saw the
introduction of one night showcases of
productions from other local amateur
companies.
TOADS Theatre Company offers different
local charities the opportunity to raise funds
from them selling tickets for first night
performances. A new policy of 50 first night
seats per charity is to be introduced for the
23-24 season. This allows more general
public access, whilst retaining the
charitable benefit.| 4 ## **Reference and Administrative details** |Charity name|TOADS Theatre Company| |---|---| |Other name the charity uses|-| |Registered charity number|286490| |Charity’s principal address|The Little Theatre, St Mark’s Road, Meadfoot, Torquay
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16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Anna Reynolds|Chair||TOADS Members| ||Jill Pettigrew|Secretary||Ditto| ||Nicola Margetts|Treasurer||Ditto| ||Alan Tanner|RetiringTreasurer|1 July- 1 October 2022|Ditto| ||Charmaine Dudley|Membership
Secretary||Ditto| ||Andrew Kenyon|Archivist||Ditto| ||John Miles|||Ditto| ||Alistair Conquer|||Ditto| ||Julie Hancocks||from 24 October 2022|Ditto| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Director name** Corporate trustees – names of the directors at the date the report was approved Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |Alec Stokes||Custodian Trustee| |Anna Reynolds||Custodian Trustee| |Jean Roberts||Custodian Trustee| |Rob Newman||Custodian Trustee| 5 Declarations The twstees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature(s) L7n 6CdJ Full name(s) Position leg Secretary. Chair, etc) Anna Reynolds CHAIR of TOADS Jill Pettigrew Secretary of TOADS Date 30" October 2023 REGISTERED CHARrrY NUMBER: 28649 TOADS Theatre Company Receipts and Payments Accounts 30 June 2023 PEPLOWS LIPAITED Chartered Accountsnts Mcwgate H(NJse Klng Street Newton Abbot Devon TQ12 2LG TOADS Theatre Company Receipts and Payments Accounts Year ended 30 June 2023 Trustees Annual R8&K￿t P39• Ind8pgnd6nt axaminerfs repc¥t to the trustees Re￿IPtS and Payments Ae(x)unl Ststemant of Asset aThl knablllltes ￿￿ed Asset Schedule TOADS Theatr• Company Trusi¢•s' Annual Report For The Year Ended 30 Jung 2023 Referenc• and Admlnjstration Oetalls Charity Name TOADS Theatre Comparty 2864 ReglSter8d Charlty Number Principal Offlco St Klarks Road Meadf Torguay Dèvon TQ12EL Names of the Charlty Trustees who mana￿ thè Charlty Jill Pettigrew Anna Reynolds Andrew Kenyon Charmaine Du¢Jley Allistsir Conquer John Mlles Nicola Marg9tts Julle Hancocks Ap￿inted 25 Odoter 2021 Appointed 25 O¢tober2021 Appointed 25 October 2021 Appointeil 24 October2022 Narnes and Addr¢s58s of Advlsers Accountants.. Peplows Limlt6d M(h)rgale House lo.ng Stregt TQ12 2LG stnrcture. Gov•mance and Managgment Description of th8 Charity's Trusts: Type ofgovemiThJ ¢knJment c￿$blU￿ and Ru￿5 dated 1 Fèbruary 1983 as amended on 17 OcbJLw 2001 aThl 22 May 2LK>7. Board rfT￿￿tees How the Charity Is (x)nstituted Trustee sejectron mothots The Tnrslees are app¥Jtnted by th8 c￿mIttee and the proparty of the SorAety shall be v8Sted in them to be dealt wth by Ihem as Ihe Committee shall, from time to tim6. direct by rescAution. Trustees shall hotd offic8 unbl death or resignatKM or until removed from offits by Resojuts'on ofthe Commfitee who rnay, for any ieason which may seem suffiraent to a maj(ty of them present and voting 81 any meeting. remove any Truste8 ofTnJstees fTCm the office of Truslee. Pago 1 TOADS Thèatre Company Trustees, Annual Report For Th• Year Ended 30 June 2023 Objec￿Ve and A¢livhl•s The objects are." To educate the publ￿ in the art of drama and to fvrtherth8 d8vek)prnent of public apP￿CIatIon In the said arL The Trustee5 have paid dub regard to thè Charity Commis&ons guidarice on pubfic benefft in deciding the adiwtses U￿Iertaken. Actlvlties The sou8ty was formed On 1944 anil aCq￿red the cmnt venue at the Ltttl8 Theatre in Maadfoot, Torquay In the 1980 s. The society has continued to grow arKI The Little Theatr8 is one of thè major venues for smaller theatrt¢al presentations in the ScNJth We8L Flnanclal Rovlow The Accounts to 30 June 2023 are prepafvd * a Recapts and Payments A￿OUnts &% are the comparatives for 30 June 2022. The Receipts and Paym9nts Ac(x*Jnt shows a surptus of £13.127 {2022 a d•ficlt of £41,3￿) for the year undei revigw and the fund3 incre8sed to £595.087. Funds are uniestricted with a designated bull ding fvnd Terna￿1ng at £75.0(K) as ts Comrntttea is mindful of the age of th8 bu1￿1n9 and requi￿ buikling w The commrtte& ¢ons¥Jer that the Res8rv8s aTe 8dequate to ensure finanoal stabslty. The finanaal sltuation 15 reviewed by the Committee m￿thty and considgrable ￿searCh and consid8ratton Is given to lh8 conteTrtarKI practical &K)￿bI￿￿e$ ol thg annual prodtFctions pmgramme. Declaratlon Tho Trustee$ dectare Ihat they have approvgJ th8 Twvstees. rewt above. Signed on b8haN ofttE Ch￿1￿$ Trt Signature.. Full Name.- l ..J.A Posrfron.. Date.. Page 2 TOADS Theatre Company Independent Examiner's Report On The Accounts For The Year Ended 30 June 2023 I report lo the charity Iruslees on my examination of the accounts of the charity for tho year ended 30 June 2023 which are sel out on pages 4 and 5. Responslbllilles and Ba$ls of Report As the charity's Iruslees you are responsible for the preparation of the arLounts in accordance with the requiremgnls of the Charities Ad 2011 {'the Act'l. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. Independent Examinerf$ Statement I have complated my examination. I conflm that no malerlal matters have come to my attention in connection with the examination giving m8 cause to bgll&ve that in any material respect.. accounb'ng records were not kept in respect of th8 charity as requirad by section 130 of the Ac(. or 2. the accounts do not accord with those records I have no cOn￿mS and hav& come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper und8rslanding of the accounts lo be reached. Moorgale House King Street Newton Abbot Devon TQ12 2LG Michael Young FCA- ICAEW Peplows Limited Chartered Accountants Dale.. ?.10.I3 Page 3 TOADS Th￿tre Company Rec*pts and PayTnentsAccount Yearended 30JunÈ 2023 IIICOMEFItoM.' Donadolls& Legacie5 Wardrobeand Roorn Hire Coff@eShopand Bar5Ies Sundry1n￿rne 54Y S9 7.415 36￿￿3 tharitsbleA(thifies Actkntyl￿)rne The4tre Club ember5hlp Fees Artistes. Gro*%rtht5th5 124.879 19.635 70.tr97 IrNestment IrKotne 74149 sn TofAL li 99￿63 E¥PENDmiREON'. Shop and barwsts- Purtha5e5 18213 9.750 ritsMeAct￿F￿Cttsts Supptrrt Costs Oeani 2fi844 41287 4n8 iafjon ExtrsordinaryExper6e5 GeheralExpaise5 Insuraoce Onlinecosts Ad¥erttsi Maintenance PrintiniandStatEortery tes andWatEr Suttdry EApensÈs Tdephonèand Inretr 1761 6251 21277 1.1 17 X21AIa Bank fhar8es profes￿Onal Costs TOTAL 178. 14L3SJ NETINCOMEI IEXPEhYDIYU NETMOVEMENTV4 FufiD5 141 RECONCILLdTIONOFFUPIDS: 8Jkncetsrouth fr￿¥vard Istjv￿2oZ2 &1¥￿t￿ryledID￿rf30thJUTre 2013 5BL960 TOADS Theatre Company Ststement of Assets and Liabilitles Year ended 30June 2023 2021 Z022 FIXED ASSET5 TBneibleAs5ets 3S8271 CURRENT AS5ET5 5tsJck Debtors & PrepayrTrents Cash atbankand In hand 370?25 23fjA16 211,635 YOTALCURRENT ASSETS LIABiimE*. 211.635 Creditors.. Amourtts falling duewithiTh oneyear NET ASSEfs 236*16 211,635 595m7 581.%0 TrIE FUNDS OFTHECHARr Unrestrrtted funds Adlustmerf from A¢oualstoCash bask 595 581.9 Re￿(ted Funds TQTALCHARJTV FUNDS S95 Funds De51Enatedfw Bulldlng Fund Balance of Unrestrkted Funds 581,960 510, 75.( Approved by the truslges Signature......... Full Name Position.. Trustee Date.. O &2.?........ Page 5 TOADS THEATRE C014PNIIY YEAR ENDED 30JUNE3J23 XED ASSEf8 FREEHOLD F.F& IMGS & PROPERTY EWMENT COSTUUES TOTAL 681.214 A￿trI0￿ Dispos 323.tr16 DE i•% S.118 310.8 CFL4RGE FOR THEYEAR 3,470 9,417 15 12, ON OISPOSALS W24 241M67 1733 323,791 274145 35e271 NBV@3o10￿22 278AIS 37tr.325 Page6