Trustees’ Annual Report for the period
From July 1[st] 2021 To June 30[th] 2022
Charity name: TOADS Theatre Company
Charity registration number: 286490
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To educate the public in the art of drama and to further the development and public appreciation and taste in the said art and to assist and further such charitable institutions and charitable purposes as the Committee of the Society shall from time to time determine |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To promote plays, dramas, comedies and other dramatic works of educative value. To provide and maintain a Theatre and Society premises and plant, machinery, furniture, fixings, fittings scenery and all other necessary effects. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit and to that end make appropriate concessions on ticket prices, makes no charge for the use of the theatre by Devon Young Peoples Theatre and encourages other charities to fund-raise through our productions. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Charity could not function without the interest and involvement of its volunteer members and this report seeks to mark the valuable contribution made by all members volunteering in costume, props, set building and stage management behind the scenes, front of house stewarding, box office, on |
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the bar and coffee bar, on the maintenance team, on stage as both actors and directors and the Trustees on the Committee. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Covid lockdowns once again influenced the activities of the Charity. We did however manage eight productions including a youth piece but several suffered from last minute changes to cast and crew because of Covid. Attendances were lower than usual as our regular audiences stayed at home. The Box Office provision and cleaning rotas were re-structured and new arrangements were put in place to support young people using the Theatre. The Theatre now works with Devon Young People’s Theatre which formally began May 2022. Wednesday Club, re-started as the regular weekly opportunity for a social get-together discussing all things dramatic and some that aren’t. A number of local charities were supported with First Night evenings for their benefit and the Theatre Company presented the work of South Devon College Drama students. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | This year has not been one where the Charity could reasonably identify a set of objectives as many activities were curtailed. We hope to report improved performance next year. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | Through the Charities Aid Foundation the Charity has been able to disperse some of its funds into a fixed-term deposit account that not only has a favourable interest rate, but also mitigates the financial risk of accumulating funds over the FSCS protection limit in only one bank. |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity made a substantial loss of £41k this financial year, largely through the reduced number of productions, the reduced number of production nights, depletion of audience figures, exceptional payments for a gas contract, maintenance after prolonged shut down, extended exceptional agreement with youth provider. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held primarily to ensure that the company can keep the theatre building and demesne in an appropriate condition. |
| Amount of reserves held | Para 1.22 | £40,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity’s principal source of funds is Ticket sales for the company’s productions and any other dramatic productions the company decides to promote. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Beyond the fixed-term deposit accounts referred to above, the Trust has no further investments. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are related to the maintenance of the theatre, both the building and its equipment, mitigated by our insurance cover. However, the cancellation because of illness or other issues remains a concern. We plan to maintain and increase audience numbers through the design of an attractive and popular season of drama productions. |
| Other |
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association The Charity plans, through resolution at the next AGM in September 2023, to update the current Constitution to bring it into line with current practice. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Committee are drawn from and elected by Membership of the Theatre Company annually with Chair, Secretary and Treasurer posts held for a number of years for continuity. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Committee members are kept abreast of their role and responsibilities and all communications from the Charity Commission are distributed. The Charity does not have a complex structure or objective, so induction is straightforward. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Committee meets once a month and is operated by volunteers. The Committee has overall responsibility for all aspects of the running of the theatre. There are some sub-committees that look after specific aspects. The Theatre is a member of The Little Theatre Guild and there are a number of complementary links to other amateur theatre organisations across the immediate area. |
| Relationship with any related parties |
Para 1.51 | Committee members have a commitment to working with other charities that share the same educational interests and principles as this one. TOADS Theatre Company offers different local charities the opportunity to raise funds from them selling tickets for first night performances. It is planned to review the operation of this policy next year. |
| Other |
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Reference and Administrative details
| Charity name | TOADS Theatre Company |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 286490 |
| Charity’s principal address | The Little Theatre, St Mark’s Road, Meadfoot, Torquay TQ1 2EL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Anna Reynolds | Chair | TOADS Members | ||
| Jill Pettigrew | Secretary | Ditto | ||
| Nicola Margetts | Treasurer | Ditto | ||
| Alan Tanner | RetiringTreasurer | Ditto | ||
| Charmaine Dudley | Membership Secretary |
Ditto | ||
| Andrew Kenyon | Archivist | Ditto | ||
| John Miles | Maintenance Committee Link |
Ditto | ||
| Alistair Conquer | Youth & Charities link |
Ditto | ||
Director name
Corporate trustees – names of the directors at the date the report was approved
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| Alec Stokes | Custodian Trustee | |
| Anna Reynolds | Custodian Trustee | |
| Jean Roberts | Custodian Trustee | |
| Rob Newman | Custodian Trustee |
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the
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assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations The trustees declare that they have approved the trustees. rnport above. Signed on behalf of the charity's trustee Signature(sl Full name(s} Position leg Secretary, Chair. etc) Anna Rey CHAIR of TOADS Jill Pettigrew Secretary of TOADS 11" April 2023
REGISTERED CHARrrY NUMBER: 28fj490 TOADS Theatre Company Receipts and Payments Accounts 30 June 2022 PEPLOYIS LllrtrtED Chartered knounlants rgale H(Ne Jfjng Street N*•rton Abih)t TQ12 2LG
TOADS Theatre Company Rec8lpls and Payments Accounts Year ended 30 June 2022 Trustees Annu Repcl IndeenteXamlneIs rwrt lo th8 Injstees Recelpts and Payments ArrUnt ststement ofAs58t and LiaMiti6s Flxed Asset Sthdu
TOADS Th•ats* Company Trusta88' Annual Report For The Year Ended 30 Jun• 2022 Rgf8ren¢e and Admlnlslratlon D¢tal$ Charlty Namg TOADS ThoAtre Compary 2864 Reglstored Charfty Number Prlnclpal Offlc• Sl Marks Road Meadfool Torway Devon TQ12EL Names ofthg Charfty Trust••s who th• Charlty Jll Pettlgr9W Anna Reynolds Andrew Kenyon Chamiaine Dudley Allist81r Conquer John Mlle8 Nicola Margetts HeKli Pyburn Julb Hanc( Appolnted 25 October 2021 jpointed 25 octoLr 2021 Allred 25 October 2021 Appointed 24 0(#ober2022 Apntl 24 Oclotw 2022 Names and Addrg8ses ofAdvls• A(thunlants.' ¢Yrts tsmite te House lts.ng Street TQ122LG Structure, Governan¢e and Management Dos¢ription of the Charty's Trusts: Type of goveming docthnènt Consbiubon and Re$ dated 1 February 1983 as amend8d on 17 Ociotrw 2(X)1 a1 22 May %)07. HLW the Charmy consthuted Board of Twsiees Truste8 selaclion Melld$ Thè Truste05 are apprxnted by Ih& Comnlltee atNI the propErty of the Soc4ety shan b8 vested w) them lo be dèalt 4¥ilh by as th8 Commrttee shall, from time to Ilme, d[ by res(AUti(. TnJst8es shal hold office until death or reslgnathjn cf unill r8moved tr by Resolutlon ofthe cMIttee who may. for any reason which rnay Seem sUffi(Xt lo a majority of them present and vtstlng at any IetIng. remove any Tru51ee of Trustees fr(xn the office of Trustee. Pag8 1
TOADS Theatre Cornpany Trustees, Annual Rèport For Thg YeaT Endod 30 June 2022 Obl$ctfve and Acflvltss The objects are.. To educale the publk in the art of drama to further Ihe devebF¥nent of publ appredatm In th8 said art. The Trustees have paKi du8 regard to the Ch81ity ClMIssi guld8 on txJlAic bfit In ddINg the aciavities vndertakgn. Adlvlfle$ Tre Society was formed In 1944 and 8cqulred the cuThent venu8 at ihe Litlle Theatre kn M8*ffcd. Torquay in the 1980's. The scogty has rA)nlnued to grow and The LI Theatre is on6 of the Tnahor venuès for smaller theatrlcal wesentatths in sCh WesL Fknanelal Rovlew The Acujunts to 30 Jun8 2022 have been wepaT8d as a tIpt8 and PayrTEnts Aceounts rather than that of a Statement of Flnanciai AclNibes asw8s the case h th8 Prtvh)us year. Cornp8ratNfy figures the year end 30 June W21 have begn fyStat8d to show a Recaipts at¥J Pèyments Ount and th8 Baance Shggt unTestrkled fvnd5 sknw the adjustment to funds In the change of basi8. The Rec8pts and Payment5 Ant shows a defi¢>t of £41.390 (20218 defvt of£302291 forth¥ year under revlew and ihe funds dgUeasj to £SB1.WO. Funds aw unrasbkted a des1Jnat buildiThJ fund of£75,CIJO as the Comm1tt88 L8 mindfu1 of thè age ol the buildiJ aNd required Iwldlng s%Y¥ Th8 committee (x)nsK18r that the Res8Nes adequate lo ensur8 finan(i4 stability. The I1¢1 sihption Ls rgwewl ty the C(mmillee monthty LY)nsid8rnl8 research consld9fdfw)n is wen to the (x)ntontaThl prthl FX)sslbilib•s cl tho nUal PTodu¢tions pwrdtnmo. Declaratlo The Trustees rledare that they have aFvrnv th8 Trustges. repryl above. SSgn8d on of th& Ch.5 Trusts snal8.. Full Nome.. PoSItn.. lion Page 2
TOADS Theatre Company Independent Examiner's Report On The Accounts For Th& Year Ended 30 Juno 2022 I report lo the charity tru8lees on my examination ofth8 8(xcAmts crf Ihe thority for tha yew 8Thled 30 Jun8 2022 which are set out on pages 4 aNJ S. Responslbljltles and Basis of Rgport A8 the charfl$ trustge8 you are reswmltrA8 forlhe prep8ralK)n of the a¢th)ts in ac(x)rdan¢s the requirements of the Charities Acl 2011 ('Ih8 Art'l. I report In respect of myexamthaiion of thg charws acixyjnls cariSed under secfjon 145 of th&Aet and in carying out my exarnination I have fokn¥&Y all th6 apPltAe Dkections given by th& Charity mmlssion und8r se(#ion 145ISMb) of the Act Independent Examlntses Statement I have conweted my ex8minat5on. I confirm that no nthial matters hava lo my attention kn conn8ction witr the examSn8tion gNing me causeto bdieve th81 in any malerlal Tp8cL unfjng r8cordsMve ncl kepl in reSl01the charlty as wuired by sectbn 130 Oft Act; 2. the acc do not ac(axd wmh tha88 rec4)rds I have no CaJKems and hav9 come across no other maiterE in (xffin8don wlth the examition to whld) attenon should be drawn In ItHs rewxl n orderto enablea proper 19r81aYIThg of Ihè accounts to b9 r8ached. Mcy)rgats Hovse KSng Street Newton Abbot Devon IArhad Young FCA- ICAEW Peplows Mitert Charte1 knntants TQ12 2LG Dotè:14 Aprfl 2023 Page 3
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TOADS Theatre Company Ststement of A55ets and iiablllties Year ended 30 June 2022 2021 FLXED A55ETS Tanglble knsets Y703Z5 384,032 CURREMfASSEYS Sto¢* Debtors & Prepayments C&5h atb4nk and In hand 2U.6a5 239,318 TOTALCURREKfASSEf5 11135 239318 UABIWIES: C¥edtÈors.' knout)tsfalllngduevAthln oner 211535 239,318 NEf ASSE15 581.960 623,J50 THE FUNDS OF THE C&IARrrY Unrestrlttedfunds Al51Mentfr AccNakto Cash Ba 625,329 1279 Restrlcted Funds TOTALC114RITYFIJNDS 58L960 623.150 Deslgnatedfor Bulldlnz Fund Balan olunrestrlcted Funds 75.1 50,OOD 573.350 Approved by tho trustees Slgnature............ Full Name l i LèLA P051tlon.' Trustee Date: Page 5
roADS THEATRE COMPANY YEAR ENDED 30 JUNE 2022 FIXED ASSErs FREETrIOLD PROPERTY F,F& GS& EQUIPMEKf COSTUMES s$ TOTAL COST BIFWD 8203 681.067 ADDITIONS 147 ISPOSALS CIFWD 5,067 fy8187 EPR 1%8L IO%RB 1rrAeL 10%8L BIFWD 221,681 5.703 tk667 297,035 CHARGE FOR THE YEP¥< 3A70 10. 15 13.864 ON DISPOSALS CIFWD &718 4567 310,889 NBV 278A15 9).7TB 500 370J25 NBV 281,885 1tr1,147 500 384,032 Page6