## **Trustees’ Annual Report for the period** **From July 1[st] 2021 To June 30[th] 2022** ## **Charity name: TOADS Theatre Company** ## **Charity registration number: 286490** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To educate the public in the art of drama
and to further the development and public
appreciation and taste in the said art and to
assist and further such charitable
institutions and charitable purposes as the
Committee of the Society shall from time to
time determine| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|To promote plays, dramas, comedies and
other dramatic works of educative value.
To provide and maintain a Theatre and
Society premises and plant, machinery,
furniture, fixings, fittings scenery and all
other necessary effects.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had
regard to the guidance issued by the
Charity Commission on public benefit and
to that end make appropriate concessions
on ticket prices, makes no charge for the
use of the theatre by Devon Young
Peoples Theatre and encourages other
charities to fund-raise through our
productions.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The Charity could not function without the
interest and involvement of its volunteer
members and this report seeks to mark the
valuable contribution made by all members
volunteering in costume, props, set building
and stage management behind the scenes,
front of house stewarding, box office, on| 1 the bar and coffee bar, on the maintenance team, on stage as both actors and directors and the Trustees on the Committee. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Covid lockdowns once again influenced the
activities of the Charity. We did however
manage eight productions including a youth
piece but several suffered from last minute
changes to cast and crew because of
Covid. Attendances were lower than usual
as our regular audiences stayed at home.
The Box Office provision and cleaning
rotas were re-structured and new
arrangements were put in place to support
young people using the Theatre. The
Theatre now works with Devon Young
People’s Theatre which formally began
May 2022.
Wednesday Club, re-started as the regular
weekly opportunity for a social get-together
discussing all things dramatic and some
that aren’t.
A number of local charities were supported
with First Night evenings for their benefit
and the Theatre Company presented the
work of South Devon College Drama
students.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|This year has not been one where the
Charity could reasonably identify a set of
objectives as many activities were
curtailed. We hope to report improved
performance next year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|Through the Charities Aid Foundation the
Charity has been able to disperse some of
its funds into a fixed-term deposit account
that not only has a favourable interest rate,
but also mitigates the financial risk of
accumulating funds over the FSCS
protection limit in only one bank.| |Other||| 2 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity made a substantial loss of
£41k this financial year, largely through the
reduced number of productions, the
reduced number of production nights,
depletion of audience figures, exceptional
payments for a gas contract, maintenance
after prolonged shut down, extended
exceptional agreement with youth provider.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held primarily to ensure that
the company can keep the theatre building
and demesne in an appropriate condition.| |Amount of reserves held|Para 1.22|£40,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal source of funds is
Ticket sales for the company’s productions
and any other dramatic productions the
company decides to promote.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Beyond the fixed-term deposit accounts
referred to above, the Trust has no further
investments.| |A description of the principal
risks facing the charity|Para 1.46|The principal risks are related to the
maintenance of the theatre, both the
building and its equipment, mitigated by our
insurance cover. However, the cancellation
because of illness or other issues remains
a concern.
We plan to maintain and increase audience
numbers through the design of an attractive
and popular season of drama productions.| |Other||| 4 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association
The Charity plans, through resolution at the
next AGM in September 2023, to update
the current Constitution to bring it into line
with current practice.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee are drawn from and elected
by Membership of the Theatre Company
annually with Chair, Secretary and
Treasurer posts held for a number of years
for continuity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Committee members are kept abreast of
their role and responsibilities and all
communications from the Charity
Commission are distributed. The Charity
does not have a complex structure or
objective, so induction is straightforward.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Committee meets once a month and is
operated by volunteers. The Committee
has overall responsibility for all aspects of
the running of the theatre. There are some
sub-committees that look after specific
aspects.
The Theatre is a member of The Little
Theatre Guild and there are a number of
complementary links to other amateur
theatre organisations across the immediate
area.| |Relationship with any
related parties|Para 1.51|Committee members have a commitment
to working with other charities that share
the same educational interests and
principles as this one.
TOADS Theatre Company offers different
local charities the opportunity to raise funds
from them selling tickets for first night
performances. It is planned to review the
operation of this policy next year.| |Other||| 5 ## **Reference and Administrative details** |Charity name|TOADS Theatre Company| |---|---| |Other name the charity uses|-| |Registered charity number|286490| |Charity’s principal address|The Little Theatre, St Mark’s Road, Meadfoot, Torquay
TQ1 2EL| ## **Names of the charity trustees who manage the charity** |1
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16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Anna Reynolds|Chair||TOADS Members| ||Jill Pettigrew|Secretary||Ditto| ||Nicola Margetts|Treasurer||Ditto| ||Alan Tanner|RetiringTreasurer||Ditto| ||Charmaine Dudley|Membership
Secretary||Ditto| ||Andrew Kenyon|Archivist||Ditto| ||John Miles|Maintenance
Committee Link||Ditto| ||Alistair Conquer|Youth & Charities
link||Ditto| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Director name** Corporate trustees – names of the directors at the date the report was approved Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole**
**year**|| |---|---|---| |Alec Stokes||Custodian Trustee| |Anna Reynolds||Custodian Trustee| |Jean Roberts||Custodian Trustee| |Rob Newman||Custodian Trustee| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the 6 assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 7 Declarations The trustees declare that they have approved the trustees. rnport above. Signed on behalf of the charity's trustee Signature(sl Full name(s} Position leg Secretary, Chair. etc) Anna Rey CHAIR of TOADS Jill Pettigrew Secretary of TOADS 11" April 2023 REGISTERED CHARrrY NUMBER: 28fj490 TOADS Theatre Company Receipts and Payments Accounts 30 June 2022 PEPLOYIS LllrtrtED Chartered knounlants rgale H(N￿e Jfjng Street N*•rton Abih)t TQ12 2LG TOADS Theatre Company Rec8lpls and Payments Accounts Year ended 30 June 2022 Trustees Annu￿ Repc￿l Inde￿￿enteXamlneIs rwrt lo th8 Injstees Recelpts and Payments Arr￿Unt ststement ofAs58t and LiaMiti6s Flxed Asset Sthdu TOADS Th•ats* Company Trusta88' Annual Report For The Year Ended 30 Jun• 2022 Rgf8ren¢e and Admlnlslratlon D¢tal$ Charlty Namg TOADS ThoAtre Compary 2864 Reglstored Charfty Number Prlnclpal Offlc• Sl Marks Road Meadfool Torway Devon TQ12EL Names ofthg Charfty Trust••s who th• Charlty Jll Pettlgr9W Anna Reynolds Andrew Kenyon Chamiaine Dudley Allist81r Conquer John Mlle8 Nicola Margetts HeKli Pyburn Julb Hanc( Appolnted 25 October 2021 jpointed 25 octoL￿r 2021 All￿￿r￿ed 25 October 2021 Appointed 24 0(#ober2022 Ap￿nt￿l 24 Oclotw 2022 Names and Addrg8ses ofAdvls• A(thunlants.' ¢Yrts tsmite te House lts.ng Street TQ122LG Structure, Governan¢e and Management Dos¢ription of the Charty's Trusts: Type of goveming docthnènt Consbiubon and R￿e$ dated 1 February 1983 as amend8d on 17 Ociotrw 2(X)1 a￿1 22 May %)07. HLW the Charmy consthuted Board of Twsiees Truste8 selaclion Mell￿d$ Thè Truste05 are apprxnted by Ih& Comnlltee atNI the propErty of the Soc4ety shan b8 vested w) them lo be dèalt 4¥ilh by as th8 Commrttee shall, from time to Ilme, d￿[ by res(AUti(￿. TnJst8es shal hold office until death or reslgnathjn cf unill r8moved tr￿￿ by Resolutlon ofthe c￿MIttee who may. for any reason which rnay Seem sUffi(X￿t lo a majority of them present and vtstlng at any I￿etIng. remove any Tru51ee of Trustees fr(xn the office of Trustee. Pag8 1 TOADS Theatre Cornpany Trustees, Annual Rèport For Thg YeaT Endod 30 June 2022 Obl$ctfve and Acflvltss The objects are.. To educale the publk in the art of drama to further Ihe devebF¥nent of publ￿ appredatm In th8 said art. The Trustees have paKi du8 regard to the Ch81ity C￿lMIssi￿ guld￿8 on txJlAic b￿￿fit In d￿dINg the aciavities vndertakgn. Adlvlfle$ Tre Society was formed In 1944 and 8cqulred the cuThent venu8 at ihe Litlle Theatre kn M8*ffcd. Torquay in the 1980's. The scogty has rA)nlnued to grow and The LI￿ Theatre is on6 of the Tnahor venuès for smaller theatrlcal wesentatths in sC￿h WesL Fknanelal Rovlew The Acujunts to 30 Jun8 2022 have been wepaT8d as a ￿tIpt8 and PayrTEnts Aceounts rather than that of a Statement of Flnanciai AclNibes asw8s the case h th8 Prtvh)us year. Cornp8ratNfy figures the year end￿ 30 June W21 have begn fyStat8d to show a Recaipts at¥J Pèyments ￿Ount and th8 Baance Shggt unTestrkled fvnd5 sknw the adjustment to funds In the change of basi8. The Rec8pts and Payment5 A￿￿nt shows a defi¢>t of £41.390 (20218 defvt of£302291 forth¥ year under revlew and ihe funds dgUeas￿j to £SB1.WO. Funds aw unrasbkted a des1Jnat￿ buildiThJ fund of£75,CIJO as the Comm1tt88 L8 mindfu1 of thè age ol the buildi￿J aNd required Iwldlng s%Y¥ Th8 committee (x)nsK18r that the Res8Nes adequate lo ensur8 finan(i4 stability. The I1￿￿¢1￿ sihption Ls rgwewl ty the C(mmillee monthty LY)nsid8rnl￿8 research consld9fdfw)n is wen to the (x)ntontaThl prthl FX)sslbilib•s cl tho ￿nUal PTodu¢tions pwrdtnmo. Declaratlo The Trustees rledare that they have aFvrnv￿ th8 Trustges. repryl above. SSgn8d on of th& Ch￿￿.5 Trusts s￿nal￿8.. Full Nome.. PoSIt￿n.. lion Page 2 TOADS Theatre Company Independent Examiner's Report On The Accounts For Th& Year Ended 30 Juno 2022 I report lo the charity tru8lees on my examination ofth8 8(xcAmts crf Ihe thority for tha yew 8Thled 30 Jun8 2022 which are set out on pages 4 aNJ S. Responslbljltles and Basis of Rgport A8 the charfl￿$ trustge8 you are reswmltrA8 forlhe prep8ralK)n of the a¢th￿)ts in ac(x)rdan¢s the requirements of the Charities Acl 2011 ('Ih8 Art'l. I report In respect of myexamthaiion of thg charws acixyjnls cariSed under secfjon 145 of th&Aet and in carying out my exarnination I have fokn¥&Y all th6 apPl￿tAe Dkections given by th& Charity mmlssion und8r se(#ion 145ISMb) of the Act Independent Examlntses Statement I have conweted my ex8minat5on. I confirm that no nthial matters hava lo my attention kn conn8ction witr the examSn8tion gNing me causeto bdieve th81 in any malerlal T￿p8cL unfjng r8cordsMve ncl kepl in reS￿l01the charlty as wuired by sectbn 130 Oft￿ Act; 2. the acc￿￿￿￿ do not ac(axd wmh tha88 rec4)rds I have no CaJKems and hav9 come across no other maiterE in (xffin8don wlth the exami￿tion to whld) atten￿on should be drawn In ItHs rewxl n orderto enablea proper ￿￿19r81a￿YIThg of Ihè accounts to b9 r8ached. Mcy)rgats Hovse KSng Street Newton Abbot Devon IArhad Young FCA- ICAEW Peplows ￿Mitert Charte￿1 knntants TQ12 2LG Dotè:14 Aprfl 2023 Page 3 TOT 4ni nltn¥ Ttrr P4•4 TOADS Theatre Company Ststement of A55ets and iiablllties Year ended 30 June 2022 2021 FLXED A55ETS Tanglble knsets Y703Z5 384,032 CURREMfASSEYS Sto¢* Debtors & Prepayments C&5h atb4nk and In hand 2U.6a5 239,318 TOTALCURREKfASSEf5 111￿35 239318 UABIWIES: C¥edtÈors.' knout)tsfalllngduevAthln one￿r 211535 239,318 NEf ASSE15 581.960 623,J50 THE FUNDS OF THE C&IARrrY Unrestrlttedfunds A￿l￿51Mentfr￿ AccNakto Cash Ba 625,329 1279 Restrlcted Funds TOTALC114RITYFIJNDS 58L960 623.150 Deslgnatedfor Bulldlnz Fund Balan￿ olunrestrlcted Funds 75.1 50,OOD 573.350 Approved by tho trustees Slgnature............ Full Name l i LèLA P051tlon.' Trustee Date: Page 5 roADS THEATRE COMPANY YEAR ENDED 30 JUNE 2022 FIXED ASSErs FREETrIOLD PROPERTY F,F& GS& EQUIPMEKf COSTUMES s￿$ TOTAL COST BIFWD 8203 681.067 ADDITIONS 147 ISPOSALS CIFWD 5,067 fy81￿87 EPR 1%8L IO%RB 1rrAeL 10%8L BIFWD 221,681 5.703 tk667 297,035 CHARGE FOR THE YEP¥< 3A70 10. 15 13.864 ON DISPOSALS CIFWD &718 4567 310,889 NBV 278A15 9).7TB 500 370J25 NBV 281,885 1tr1,147 500 384,032 Page6