| Risk and Internal Control | |
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| The Group Trustee Board has identified the major risks to |
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| which they believe the Group is exposed, these have been | |
| reviewed and systems have been established to mitigate |
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| against them. The main areas ofconcern that have been | |
| identified are: | |
| Damage to the building, property and equipment. The Group |
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| would request the use ofbuildings, property and equipment |
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| from other Scout Groups and Poole Scout District. The | |
| Group has sufficient buildings and contents insurance in |
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| place to mitigate against permanent loss. |
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| Injury to leaders, helpers, supporters and members. The |
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| Group through the capitation fees contributes to the Scout |
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| Associations national accident insurance policy. Risk |
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| Assessments are undertaken before all activities. |
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| Reduced income from fund raising. The Group is primarily | |
| reliant upon income from subscriptions and fundraising. The |
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| group does hold a reserve to ensure the continuity of |
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| activities should there be a major reduction in income. The |
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| Committee could raise the value ofsubscriptions to increase |
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| the income to the group on an ongoing basis, either | |
| temporarily or permanently. |
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| Reduction or loss of leaders. The group is totally reliant upon | |
| volunteers to run and administer the activities ofthe group. |
If |
| there was a reduction in the number ofleaders to an |
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| unacceptable level in a particular section orthe group as a |
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| whole then there would have to be a contraction, | |
| consolidation or closure ofa section. In the worst case |
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| scenario the complete closure ofthe Group. | |
| Reduction or loss ofmembers. The Group provides activities |
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| for all young people aged 4to 14.Ifthere was a reduction | in |
| membership in a particular section orthe group as whole |
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| then there would have to be a contraction, consolidation or |
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| closure ofa section. In the worst case scenario the complete | |
| ctosure ofthe Group. | |
| Risk and Internal Control | |
| The group has in place systems of internal controls that are |
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| designed to provide reasonable assurance against material |
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| mismanagement or loss, these include 2 signatories for all |
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| paVments and a comprehensive insurance policies to ensure |
| SummarY out in its |
ofthe oblects ofthe governing document |
ofthe oblects ofthe governing document |
charitY se | The Purpose ofScouting Scouting exists to actively engage and support in their personal development, |
young | peopie | peopie |
|---|---|---|---|---|---|---|---|
| empowering them to make a positive contribution to |
society. | ||||||
| The Values ofScouting | |||||||
| As Scouts we are guided by these values: | |||||||
| Integrity - We act with integrity; we are honest, | trustworthy | ||||||
| and loyal. | |||||||
| Respect - We have self-respect and respect for others. | |||||||
| Care - We support others and take care ofthe | world | in | |||||
| which we live. | |||||||
| Belief - We explore our faiths, beliefs and attitudes. | |||||||
| Co-operation -We make a positive difference; |
we co- | ||||||
| operate with others and make friends. | |||||||
| The Scout Method | |||||||
| Scouting takes place when young people, in partnership |
with | ||||||
| adults, work together based on the | |||||||
| values ofScouting and: | |||||||
| -enjoy what they are doing and have fun | |||||||
| -take part in activities indoors and outdoors | |||||||
| -learn by doing | |||||||
| -share in spiritual reflection |
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| -take responsibility and make choices |
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| - undertake new and challenging activities |
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| - make and live by their Promise. | |||||||
| Summary to these |
ofthe main activities objects |
in relation | Each Section within the Group has a weekly programme which supports the aims ofScouting, together with opportunity to participate in residential events, activities that |
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| support the local community, outings to places |
ofinterest | ||||||
| and celebration events such as Founder's Day, St George' s |
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| Day and Christmas. |
| statements, | statements, | statements, | where relevant, | where relevant, | where relevant, | about | about | volunteers who dedicate significant time to the planning, |
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|---|---|---|---|---|---|---|---|---|---|
| preparation and execution ofthe Programme and its |
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| ~ | policy on grantmaking | associated activities. Volunteers additionaly support the |
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| ~ contribution | made by | volunteers | 'background' tasks such as cleaning, administration and |
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| ~ | policy on investments | premises management, which enable the programme to be |
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| delivered to our members | |||||||||
| Public benefit | statement | The Group meets the Charity Commission's public benefit |
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| criteria under both the advancement ofeducation and the |
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| advancement ofcitizenship or community development |
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| headin s. |
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| ~ | ~ | ||||||||
| Summary | ofthe main achievements | of | Recovery ofmembership numbers following the Pandemic, |
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| the | charity during the year | and residential experiences re-started |
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| The Group started a new 'Squirrel Drey' for members aged |
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| 6years. | |||||||||
| Each section has worked toward its Chief Scout Challenge |
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| and the range ofawards appropriate to it. |
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| The Group provided financial and practical support for two |
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| members to attend the World Scout Jamboree | |||||||||
| Brief statement ofthe charity's |
policy on | ||||||||
| reserves | Reserves Policy | ||||||||
| The Group's policy on reserves is to hold sufficien |
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| resources to continue the charitable activities of the group |
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| should income and fundraising activities fall short. |
The | ||||||||
| Group Trustee Board considers that the group should hold a |
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| balance off10,000as a contingency fund. |
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| The Group held reserves of approximately 610,000 against |
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| this at year end. This meets the level required for operating |
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| expenses. | |||||||||
| Quantify | and | explain any designations | |||||||
| Details ofany funds | materially | in deficit | None | ||||||
| (circumstances plus |
steps to eliminate) | ||||||||
| 5 LT700001 (3rd December 2018) |
| You | may choose to include additional | may choose to include additional | may choose to include additional | may choose to include additional | may choose to include additional | may choose to include additional | |||||||||
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| information, | where relevant, | about: | Investment Policy |
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| ~the | charity's | principal sources offunds | The Group does not | have | sufficient funds to invest in longer | ||||||||||
| (including any fundraising); |
term investments. The |
Group has | therefore adopted a risk | ||||||||||||
| averse strategy to the investment | of its | funds. | All funds | are | |||||||||||
| held in cash using only | mainstream | banks or | building | ||||||||||||
| societies. | |||||||||||||||
| ~ how | expenditure | has supported | the | ke | Income Source | ||||||||||
| objectives ofthe | charity | The Group hires its hall | to | a Pre-School | during term time, | ||||||||||
| which supports day to day |
maintenance | and longer term | |||||||||||||
| improvements to the |
premises. | This year we | have replaced | ||||||||||||
| the fascia and guttering, | and made improvements following |
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| periodic inspections | of | the | building | and | its fittings. This |
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| means that the majority | of | the membership subscdiption |
is | ||||||||||||
| used for our Sections' activities. | |||||||||||||||
| investment | policy and objectives; | ||||||||||||||
| ~ ~ ~ . ~ |
. | ~ | |||||||||||||
| Plans for future | periods {details of | any | |||||||||||||
| significant | activities planned to achieve |
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| them) | |||||||||||||||
| The trustees declare that they have approved the trustees' report |
above | ||||||||||||||
| Signed | on behalf | ofthe charity's trustees | |||||||||||||
| Signature(s) | |||||||||||||||
| Full name(s) | Eu-I {y)t=&I'd& | ||||||||||||||
| Position (eg | Secretary, Chair) | ||||||||||||||
| Date |