2022-01-31-accounts

						SORP reference
Summary		ofthe purposes			of	Para 1.17	To hold the property vested in the Trustees
the charity			as set out	in its			for the use of inhabitants ofthe beneficial
governing		document					area without distinction ofpolitical, religious
							or other opinions including use for
							meetings, lectures and classes and for
							other forms ofrecreation and leisure-time
							occupation with the object of improving the
							conditions of life forthe said inhabitants.
Summary activities		ofthe main in relation to those				Para 1.17and 1.19	To maintain the fabric ofthe historic school building and land owned by the trust for the
purposes		for the public					use ofa village hall. Projects during the
benefit,	in particular,			the			year included the refurbishment ofthe
activities,		projects or					cloakroom facilities, exterior lighting
services	identified in			the			improvements and new curtains.
accounts.							To manage and provide the village hall for
							hiring to various clubs and societies, youth
							groups, meetings including parish council,
							private parties and polling station. Also, to
							provide a venue for residents of all ages to
							meet and socialize at weekly and monthly
							coffee mornings and film club, as well as
							annual events such as Christmas Fayre,
							Pudding Club etc.
Statement			confirming			Para 1.18	The Trustees confirm they have regard to
whether	the trustees			have			the guidance issued by the Charity
had regard			to the guidance				Commission on public benefit.
issued by		the Charity					Tadmarton Village Hall is open to all in the
Commission			on public				community who wish to attend.
benefit
Additional		information (optional)
You ma	choose to include				further statements		where relevant about:
						SORP reference
						Para 1.38
Policy on		grant making
						Para 1.38

Policy on	social investment	social investment	social investment
including	program		related
investment
Contribution		made	by
volunteers
Other

Achieve	m	en	ts	and	Per	formance
						SORP reference
							The Village Hall continues to provide a
							focal point for members ofthe community
							to come together in a safe and warm
Summary ofthe main achievements ofthe charity,						Para 1.20	environment, particularly following the Covid Lockdowns. Initially on re-opening	in
identifying		the difference			the		August 2021,we offered a daily 'drop-in'
charity's	work		has	made to			centre for locals to meet and reconnect
the circumstances				of its			with free refreshments. Other events
beneficiaries			and	any wider			resumed such as Coffee Mornings, Seniors
benefits	to	society		as a			Lunch Club where a hot meal is provided,
whole.							Film Club, and Kids and Caffeine where
							families meet to play and chat. Clubs and
							Societies returned including Horticultural
							Society, Folk Dancing Club, and Table
							Tennis team.
							The Trustees have continued to maintain
							the structure ofthe historic school building
							and improve the facilities provided with the
							complete refurbishment ofthe male and
							female toilets, new curtains and
							improvements to the exterior lighting during
							the year. The Trust also received a
							donation ofa new cooker for the kitchen.
							The Village Hall has also been hired to
							local businesses for the use ofexercise
							classes, craft workshops etc.
dditional		information			(optional)
ou ma	choose to include further statements						where relevant about
							We took the opportunity whilst the hall was
							closed to complete the most urgent works
Achievements			against			Para 1.41	which would normally have been disruptive
objectives		set					to the daily operation ofthe hall.
							Ofthe fundraising activities we were able to
							hold in the later part ofthe year, we
Performance offundraising activities against objectives						Para 1.41	exceeded our expectations in terms of attendance and income. This formed the
set							basis offuture event planning.
							All investment was controlled and operated
							against a set budget.
Investment		performance				Para 1.41
against objectives
							The village hall has undertaken a proactive
Other							role in creating it's own social media
							network through the usual outlets and our
							own bespoke e-newsletter.
							Data collection for this has been ongoing
							throu hout 2021.

Financial	Review	Review	Review	Review
Review of	the chaiity's						Para 1.21	The Trust's closing financial position at the
financial position			at	the	end			yearend is 832,658, up E1,326on the
ofthe period								previous year. Total income for	the year
								was 828,333,which included COVID grants
								of822,708. Lettings income was 8.1,129,
								donations totalled 62,033,fund	raising
								including the "250Club" totalled R2,234 and interest on investment account off228.
								Total expenditure was 227,007.	Repairs
								and Maintenance totalled F15,824 which
								included Cloakrooms Refurbishment
								610,367, curtains F1,194and exterior
								lighting E1,591. General running	costs
								totalled R5,189. Other costs for	running
								events in the hall were f.1,935.The Trust
								also made equipment purchases	during the
								year ofF3,734 —this included the new
								cooker for which a donation off989was
								received and a 50'lo deposit for	new
								flooring which was reimbursed by a grant
								from Tadmarton Parish Council	in the
								following financial year.
Statement	explaining			the			Para 1.22	The Trust has a Reserves Policy agreed at
policy for holding			reserves					the AGM which currently stands	atf13k.
stating why		they	are held					This consists off10kdisaster fund and 83k
								reserve against general running	costs in
								the event ofa long-term closure.
Amount of	reserves			held			Para 1.22	F13kis held in reserves.
Reasons for holding				zero			Para 1.22	N/A
reserves
Details offund materially						in	Para 1.24	N/A
deficit
Explanation		ofany					Para 1.23	None
uncertainties		about the
charity continuing			as a going
concern
Additional	information				(optional)
You ma choose to include						further statements		where relevant about:
The charity's		principal
sources of	funds		(including				Para 1.47
any fundraising}
Investment objectives	policy and including any						Para 1.46
social investment			policy
adopted
A description		ofthe		principal			Para 1.46
risks facin		the charit

Description ofcharity's			The Village	Hall	Hall	Trust is a	Trust is a	Trust is a	standalone	standalone
trusts:			charity for the		sole benefit				ofthe village
			hall.
Type ofgoverning document		Para 1.25	Trust Deed
(trust deed, royal charter'
How is the charity		Para 1.25	An unincorporated				association.
constituted' ?
Ie.g unlncoi pofated
association, CIO'I
Trustee selection methods		Para 1.25	All trustees	are		volunteers			who live	within
including details ofany			the community			and		are elected on		to the
constitutional provisions	e.g.		committee	at	the		AGM by the approval				of
election to post or name	of		the other trustees.					The AGM is advertised
any person or body entitled			to all community				residents		30days	in
to appoint one or more			advance and		during			this time individuals
trustees			are encoura		ed to become atrustee.
dditional information	{optional)
ou ma choose to include further statements			where relevant		about
Policies and procedures adopted for the induction		Para 1.51
and training oftrustees
The charity's organisational structure and any wider		Para 1.51
network with which the
charity works
			Closely supported				by Tadmarton Parish
			Council
Relationship with any		Para 1.51
related parties
Other

Charit	name			Tadmarton	Villa e	Hall Trust
Other name the charit			uses	Tadmarton	Villa e	Hall
Re istered charit		number		286258
Charity's	principal	address		Tadmarton	Village	Hall
				Main Street
				Upper Tadmarton
				Banbury
				Oxfordshire
				OX155SG

mes	ofthe	charity tru	stees who manage	the charity
	Trustee	name	Office (ifany)	Dates acted ifnot forwhole ear	Name to a	ofperson (orbody) entitled oint trustee ifan
1	Jane Fitzpatrick		Chair
2	Helen Yeomans		Treasurer
3	Carla Ellis
4	Graham	Warren
5	Gemma	Weight
6	Paul Doust			26September 2022
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Funds held as custodian	Funds held as custodian	trustees on behalf ofothers
Description ofthe assets		N/A
held in this capacity
Name and objects ofthe		N/A
charity on whose behalf	the
assets are held and how	this
falls within the custodian
charity's objects
Details ofarrangements	for	N/A
safe custody and
segregation ofsuch assets
from the charity's own
assets

	Signature(s)
	Full name(s)	Jane Mary Fitzpatrick	Helen T	sa Yeomans
Position	(eg Secretary, Chair, etc)	Chair	Treasurer
	Date	29'"November 2022

Income Lettings						31/01/2021
Church			169.00			0.00
Computer Club			76.00			25.00
Country Dancing			130.00			140.00
Horticultural	Society		80.00			30.00
Stretch &Stability			20.00			64.00
Seniors Lunch	Club		50.00			15.00
1st Bloxham Scouts			224.00			96.00
Tadmarton Parish Council			46.00			21.00
Tadmarton Table Tennis			0.00			120.00
Miscellaneous	Lettings		394.00			110.00
Deposits			-60.00			0.00
				1,129.00		621.00
Donations
User Groups			50.00			50.00
Other			1,983.00			326.00
				2,033.00		376.00
250 Club
Receipts			1,337.00			1,483.10
Prizes			-920.00			-410.00
				417.00		1,073.10
Fundraising Events
Film Club			179.62			134.10
Coffee Mornings			90.19			159.91
Festive Fiesta			1,127.72			0.00
Deckthe Halls			110.00			0.00
Pudding Club			309.80			0.00
				1,817.33		294.01
Interest				228.53		319.14
Miscellaneous Income		- Grants		22,707.83		11,334.00
Total Receipts					28,332.69	14,017.25
Expenditure
Repairs &Maintenance				15,823.66		11,349.43
Electricity Water &	Oil			1,287.61		539.46
Telephone Broadband		TV Licence		693.15		618.18
Insurance				663.41		663.83
Administration				1,046.77		164.40
Cleaning &Materials				1,192.75		557.99
Refreshments				189.74		18.25
Ron &Shirley Thank-you				866.99		0.00
Misc.				115.56		82.20
Kids &Caffeine				302.50		0.00
Film Club				112.88
Equipment Purchases				3,733.98		0.00
Festive Fiesta				251.00		0.00
Deck The Halls				402.00		0.00
Christmas Tree				325.00		0.00
Total Expenditure					-27,007.00	-13,993.74
ExcessofIncome over		Expenditure			1,325.69	2$.51

				31/01/2021
Opening Balances
Cambridge	and	Counties	23,052.56	22,733.42
Santa nder			7„760.78	7,717.96
Petty Cash			83.76	437.21
Coffee Morning		Float	15.00
Fete Float			420.00	420.00
			31,332.10	31,308.59
Surplus/(Deficit)			1,325.69	23.51
			32,637.76	31,332.10
Closing Balances
Cambridge	and	Counties	23,281.09	23,052.56
Santander			8,638.48	7,760.78
Petty Cash			288.22	83.76
Coffee Morning		Float	15.00	15.00
Kids Film Club Float			15.00
Fete Float			420.00	420.00
			32,657.79	31,332.10
Reserve Policy		agreed 13/09/2021	610,000.00

		Tadmarton	Tadmarton	Villag	Villag	e Hall Trust	e Hall Trust	e Hall Trust
	Notes	to Accounts forthe		Year		Ending 31stJanuary 2022
Note 1	Donations:
	Terrible Ltd									1,571
	Swalcliffe 5Tadmarton Horticultural			Society						50
	Duncan Norman	Trust								300
	Other									112
										2,033
Note 2	250 Club:
	October 2020to January		2021 Prizes	paid			in 2021/22 Financial Year			270
	March 2021to	January 2022 Prizes paid			in		2021/22 Financial Year			650
	February 2022	Prizes to be paid in 2022/23					Financial Year
										920
Note 3	Grants:
	Local Restrictions Support		Grant received			from Cherwell		DC		7,278
	Local Restrictions Support		Grant received			from Cherwell		DC		2,096
	Restart Grant received from Cherwell			DC						8,000
	Additional Restart Grant recevied from				Cherwell DC					2,667
	Omicron Grant	received from Cherwell			DC					2,667
										22,708
Note 4	E ui ment Purchases include:
	Nisbets —coffee	machine								204
	Blinkhorns - AV	Cabinet								512
	Cookers 5Ovens - Stoves		Sterling 600MFTi							989
	Leisure Interiors	- pans (new cooker)								140
	Cash S.Carry Carpets - 50%deposit new				flooring					1,889
										3,734
	NB: f989received to purchase		cooker included				in donations	above
	E1,889for new	flooring later reimbursed				by Tadmarton		Parish Council
Note 5	Re airs and Maintenance		include:
	Cloakrooms Refurbishment									10,367
	Curtains - Main	Hall								1,194
	Exterior Lighting									1,591
										13,152
Prepared	by Helen Yeomans	MICBTreasurer					Inspected	by Christopher	Dean FCA
Signed:							Signed:
Date: