Trustees’ Annual Report for the period
From 01/11/2023 Period start date To 31/10/2024 Period end date
Charity name:The Cambridgeshire Holiday Orchestra Association
Charity registration number:286214
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote musical education of and the enjoyment and performance of orchestral and instrumental music by children, young persons and their families in the county of Cambridgeshire. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To run 4 and 5 day courses accessible to all, 7-18 year olds. This includes where possible those with additional learning needs. The courses are for instrumentalists and non instrumentalists, involving, string, wind band ensembles, choirs, various levels of orchestral groups, jazz ensembles, Music theory and various other instrumental groups. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issues by the Charity commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | We do not make grants to other organisations but do award bursaries in cases of financial hardship so that children can participate in a course. |
| Policy on social investment including program related investment |
Para 1.38 | We use independent highly regarded, music educators to ensure a high quality of music education. We do not invest in other charities in monetary terms, we do offer opportunities for other charities to publicise their activities if these are in keeping with the ethos of The Cambridgeshire Holiday Orchestra Association. Currently this includes the Cambridge Community Music Festival. |
| Volunteers enable our courses to run smoothly and ensure we have the |
| Contribution made by volunteers |
Para 1.38 | appropriate adult child ratio for each age group and level of musical ensemble. |
|---|---|---|
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Cambridgeshire Holiday Orchestra Association has continued to offer 3 courses this year, November 1 2023 to October 31 2024. These were in the Christmas, Easter and Summer School Holidays. Two of these courses were 4 days and one was 5 days in length. The Music Director has remained the same, and he also directed 2 of the courses, the Easter course director was another music educator. Overall the year was uneventful and financially and in terms of number of participants we would have appeared to have reached COVID recovery. For Christmas 2023 participant numbers were low but this did not result in a large financial loss. For Easter 2024 the revised pay structure benefited our independent contracted music educators and participant numbers increase and there was a financial surplus. For Summer 2024 there were over 300 participants and again a financial surplus was made. One committee member resigned and a new member has been recruited. The post of chair has now changed from the previous occupant who gave 22 years to Cambridgeshire Holiday Orchestra and 15 years as the chair. This person will remain as a trustee for the foreseeable future. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | We have achieved our objectives of increasing participant numbers and diversity of provision across the year. |
| Performance of fundraising activities against objectives |
Para 1.41 | We have a few individuals who donate monthly amounts and the participant families make donations at the end of each course. |
| set | ||
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Total assets £47,884.64 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold one years operating costs in reserve. This enables us to honour contracts in the event of sudden cancellation of course(s) for example due to a pandemic such as COVID19 |
| Amount of reserves held | Para 1.22 | £47,884.64 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Course fees and Donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We do not make monetary investments |
| A description of the principal risks facing the charity |
Para 1.46 | Not being able to hire a suitable venue and Pandemics which lead to lockdowns. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election by existing trustees. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Ensuring that Trustees agree with the constitution and governing documents and policies. Ensuring Trustees are DBS checked and verified. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | A committee consisting of Trustees Chair, Treasurer, Secretary. |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | The Cambridgeshire Holiday Orchestra Association |
|---|---|
| Other name the charity uses | Cambridgeshire Holiday Orchestra |
| Registered charity number | 286214 |
| Charity’s principal address | 8 Cockerton Road, Girton, Cambridge CB3 0QW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Katy Salmon | Current chair | Elected chair Dec 2024 previously a committee member |
Committee of trustees | |
| Gina Holland | Secretary | Committee of trustees | ||
| Elizabeth R Andrews |
Treasurer | Committee of trustees | ||
| Claudia Goodbrand | Logistics | Committee of trustees | ||
| Fiona Rutter | Booking secretary/Data manager |
Committee of trustees | ||
| Sarah Lee | Data manager/organiser of volunteers |
Committee of trustees | ||
| Lydia Hill | None | Committee of trustees | ||
– Corporate trustees names of the directors at the date the report was approved N/A
Director name
Name of trustees holding title to property belonging to the charity N/A
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others N/A
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) N/A
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure N/A
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Katy B Salmon Signature(s) Elizabeth R Andrews Katy B Salmon Full name(s) Elizabeth Ruth Andrews Position (eg Secretary, Treasurer Chair Chair, etc) Date 31/07/2025 31/07/2025
| Receipts and Payments Account- Year | End 31 Octo | ber 2024 | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Cambridgeshire Holiday Orchestra As | sociation | ||||||||
| Registered Charity No 286214 | |||||||||
| Total End | 167 children | 186 children | Total End | Yearlyincrease/ | |||||
| Course Income: | Xmas 2022 | Easter 2023 | Summer 2023 | 31.10.2023 | Xmas 2023 | Easter 2024 | Summer 2024 | 31.10.2024 | decrease |
| Course Fees | 14,152.50 | 16,023.01 | 26,143.84 | 56,319.35 | 16,456.60 | 17,788.00 | 32,087.00 | 66,331.60 | 10,012.25 |
| Collection | 426.92 | 310.44 | 996.57 | 1,733.93 | 492.33 | 370.35 | 610.51 | 1,473.19 | -260.74 |
| Donations | 310.00 | 200.00 | 600.00 | 1,110.00 | 463.94 | 878.37 | 1,074.77 | 2,417.08 | 1,307.08 |
| 2nd Hand Music Sales | 131.50 | 166.15 | 145.41 | 443.06 | 83.87 | 146.50 | 176.80 | 407.17 | -35.89 |
| T-shirt sales | 2.54 | 0.00 | 0.00 | 2.54 | 0.00 | 0.00 | 0.00 | 0.00 | -2.54 |
| Miscellaneous | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Total Course Income | 15,023.46 | 16,699.60 | 27,885.82 | 59,608.88 | 17,496.74 | 19,183.22 | 33,949.08 | 70,629.04 | 11,020.16 |
| Course Expenditure: | |||||||||
| Tutor Fees + Conductor | 10,259.50 | 7,556.00 | 8,944.33 | 26,759.83 | 9,786.50 | 7,800.00 | 14,480.50 | 32,067.00 | 5,307.17 |
| Tutor Expenses | 25.60 | 97.60 | 163.33 | 286.53 | 102.00 | 102.00 | 927.71 | 1,131.71 | 845.18 |
| Course Director Fee | 1,625.00 | 1,625.00 | 2,810.00 | 6,060.00 | 2,810.00 | 1,840.00 | 2,410.00 | 7,060.00 | 1,000.00 |
| Music & Instruments | 55.40 | 500.00 | 247.50 | 802.90 | 247.50 | 298.00 | 245.25 | 790.75 | -12.15 |
| Hire of Hall | 3,805.20 | 3,046.18 | 4,584.00 | 11,435.38 | 4,272.00 | 3,570.00 | 5,296.24 | 13,138.24 | 1,702.86 |
| Printing | 92.89 | 0.00 | 93.74 | 186.63 | 0.00 | 0.00 | 77.16 | 77.16 | -109.47 |
| Photocopy/Stationery | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Prizes | 0.00 | 0.00 | 50.00 | 50.00 | 0.00 | 0.00 | 50.00 | 50.00 | 0.00 |
| Miscellaneous | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| T-shirt costs | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Refunds | 345.00 | 0.00 | 1,044.33 | 1,389.33 | 245.00 | 0.00 | 1,485.00 | 1,730.00 | 340.67 |
| Total Course Expenditure | 16,208.59 | 12,824.78 | 17,937.23 | 46,970.60 | 17,463.00 | 13,610.00 | 24,971.86 | 56,044.86 | 9,074.26 |
| Course Surplus/Deficit | -1,185.13 | 3,874.82 | 9,948.59 | 12,638.28 | 33.74 | 5,573.22 | 8,977.22 | 14,584.18 | 1,945.90 |
| Non-Course Income: | |||||||||
| Ace Sponsorship | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| BuildingSocietyInterest | 86.97 | 0.00 | 0.00 | 86.97 | 0.00 | 0.00 | 75.89 | 75.89 | -11.08 |
| Cambridgeshire Youth Music | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Total Non-Course Income | 86.97 | 0.00 | 0.00 | 86.97 | 0.00 | 0.00 | 75.89 | 75.89 | -11.08 |
| Non-course Expenditure: | |||||||||
| Music Director Fee | 550.00 | 550.00 | 1,000.00 | 2,100.00 | 588.50 | 588.50 | 1,070.00 | 2,247.00 | 147.00 |
| Insurance | 589.03 | 0.00 | 0.00 | 589.03 | 233.33 | 233.33 | 233.33 | 699.99 | 110.96 |
| Website | 30.00 | 0.00 | 144.18 | 174.18 | 33.00 | 0.00 | 210.91 | 243.91 | 69.73 |
| Auditors fee | 0.00 | 0.00 | 300.00 | 300.00 | 0.00 | 0.00 | 0.00 | 0.00 | -300.00 |
| Total Non-Course Expenditure | 1,169.03 | 550.00 | 1,444.18 | 3,163.21 | 854.83 | 821.83 | 1,514.24 | 3,190.90 | 27.69 |
| Non-Course Surplus/Deficit | -1,082.06 | -550.00 | -1,444.18 | -3,076.24 | -854.83 | -821.83 | -1,438.35 | -3,115.01 | -38.77 |
| Total Overall Income | 15,110.43 | 16,699.60 | 27,885.82 | 59,695.85 | 17,496.74 | 19,183.22 | 34,024.97 | 70,704.93 | 11,009.08 |
| Total Overall Expenditure | 17,377.62 | 13,374.78 | 19,381.41 | 50,133.81 | 18,317.83 | 14,431.83 | 26,486.10 | 59,235.76 | 9,101.95 |
| Overall Surplus/Deficit | -2,267.19 | 3,324.82 | 8,504.41 | 9,562.04 | -821.09 | 4,751.39 | 7,538.87 | 11,469.17 | 1,907.13 |
| Cash Funds brought forward | 26,853.43 | 36,415.47 | 9,562.04 | ||||||
| Cash Fund carried forward | 36,415.47 | 47,884.64 | 11,469.17 |
Cash consists of:
Cambridgeshire Holiday Orchestra Association Charity Commission Reg No 286214, Founded 1953
Annual Accounts to 31 October 2024
| Cambridgeshire Holiday Orchestra Associaton Charity Commission Reg No 286214, Founded 1953 |
Cambridgeshire Holiday Orchestra Associaton Charity Commission Reg No 286214, Founded 1953 |
Cambridgeshire Holiday Orchestra Associaton Charity Commission Reg No 286214, Founded 1953 |
|---|---|---|
| Annual Accounts to 31 October 2024 | ||
| Statement of Assets and Liabilities | ||
| Year to 31.10.23 | Year to 31.10.24 | |
| Assets: | ||
| Lloyds Current Account | 18,813.26 | 27,267.32 |
| Cambridge BuildingSocietyPrize Fund | 0.00 | 0.00 |
| Cambridge BuildingSocietyReserve Fund | 17,602.21 | 17,672.41 |
| Total Assets | 36,415.47 | 44,939.73 |
| Liabilities: | 300.00 | 300.00 |
| Total Assets Less Liabilities: | 36,115.47 | 44,639.73 |
| Course | Xmas 2021 | Easter 2022 | Summer 2022 | 31.10.22 | Xmas 2022 |
|---|---|---|---|---|---|
| Course Fees | 8,618.00 | 9,002.00 | 18,863.62 | 36,483.62 | 14,152.50 |
| Collection | 0.00 | 170.70 | 370.00 | 540.70 | 426.92 |
| Donations | 300.00 | 600.00 | 500.00 | 1,400.00 | 310.00 |
| 2nd Hand Music Sales | 0.00 | 67.00 | 200.00 | 267.00 | 131.50 |
| T-shirt sales | 0.00 | 0.00 | 0.00 | 0.00 | 2.54 |
| Miscellaneous | 0.00 | 0.00 | 105.00 | 105.00 | 0.00 |
| Total Course Income | 8,918.00 | 9,839.70 | 20,038.62 | 38,796.32 | 15,023.46 |
| Course Expenditure: | |||||
| Tutor Fees + Conductor | 1,926.00 | 6,669.50 | 11,479.75 | 20,075.25 | 10,259.50 |
| Tutor Expenses | 0.00 | 268.20 | 70.60 | 338.80 | 25.60 |
| Course Director Fee | 1,218.75 | 1,625.00 | 2,625.00 | 5,468.75 | 1,625.00 |
| Music & Instruments | 211.00 | 30.00 | 367.59 | 608.59 | 55.40 |
| Hire of Hall | 0.00 | 2,889.97 | 4,559.59 | 7,449.56 | 3,805.20 |
| Printing | 0.00 | 40.00 | 284.91 | 324.91 | 92.89 |
| Photocopy/Stationery | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Prizes | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Miscellaneous | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| T-shirt costs | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Refunds | 7,269.00 | 154.00 | 224.00 | 7,647.00 | 345.00 |
| Total Course Expenditure | 10,624.75 | 11,676.67 | 19,611.44 | 41,912.86 | 16,208.59 |
| Course Surplus/Deficit | -1,706.75 | -1,836.97 | 427.18 | -3,116.54 | -1,185.13 |
| Non-Course Income: | |||||
| Ace Sponsorship | |||||
| BuildingSocietyInterest | |||||
| Cambridgeshire Youth Music | |||||
| Total Non-Course Income | |||||
| Non-course Expenditure: | |||||
| Music Director Fee | |||||
| Insurance | |||||
| Website | |||||
| Auditors fee | |||||
| Total Non-Course Expenditure | |||||
| Non-Course Surplus/Deficit | |||||
| Total Overall Income | |||||
| Total Overall Expenditure | |||||
| Overall Surplus/Deficit | |||||
| Cash Funds brought forward | |||||
| Cash Funds carried forward |
October November December January
| Easter 2023 | Summer 2023 | 31.10.2023 | decrease |
|---|---|---|---|
| 16,023.01 | 26,143.84 | 56,319.35 | 19,835.73 |
| 310.44 | 996.57 | 1,733.93 | 1,193.23 |
| 200.00 | 600.00 | 1,110.00 | -290.00 |
| 166.15 | 145.41 | 443.06 | 176.06 |
| 0.00 | 0.00 | 2.54 | 2.54 |
| 0.00 | 0.00 | 0.00 | -105.00 |
| 16,699.60 | 27,885.82 | 59,608.88 | 20,812.56 |
| 7,556.00 | 10,144.83 | 27,960.33 | 7,885.08 |
| 97.60 | 163.33 | 286.53 | -52.27 |
| 1,625.00 | 2,810.00 | 6,060.00 | 591.25 |
| 500.00 | 247.50 | 802.90 | 194.31 |
| 3,046.18 | 4,584.00 | 11,435.38 | 3,985.82 |
| 0.00 | 93.74 | 186.63 | -138.28 |
| 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 50.00 | 50.00 | 50.00 |
| 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 0.00 | 0.00 | 0.00 |
| 0.00 | 1,044.33 | 1,389.33 | -6,257.67 |
| 12,824.78 | 19,137.73 | 48,171.10 | 6,258.24 |
| 3,874.82 | 8,748.09 | 11,437.78 | 14,554.32 |
| 6000 | |||
|---|---|---|---|
| 3332.86 | 3332.86 | 3332.86 | 9332.86 |
| October | November | December | January |
per bank
August SeptemberOctober
February March April
May
June
July
9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 February March April May June July August SeptemberOctober Difference
0.00
Total 2023 Dlfferonce from receipts and payments
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
The Cambridgeshire Holiday Orchestra Association
On accounts for the year ended
31[st] October 2024 286214
Charity no (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2024.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
A Last
Date:
11/8/2025 Amanda Last ACA
Name: Relevant professional qualification(s) or body (if any):
ICAEW
1
October 2018
IER
Address:
54 London Street
Godmanchester, Cambs
PE29 2HX
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose . NONE
2
October 2018
IER