## Trustees’ Annual Report for the period From 01/11/2023 Period start date To 31/10/2024 Period end date Charity name:The Cambridgeshire Holiday Orchestra Association Charity registration number:286214 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote musical education of and the
enjoyment and performance of orchestral
and instrumental music by children, young
persons and their families in the county of
Cambridgeshire.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To run 4 and 5 day courses accessible to
all, 7-18 year olds. This includes where
possible those with additional learning
needs. The courses are for
instrumentalists and non instrumentalists,
involving, string, wind band ensembles,
choirs, various levels of orchestral groups,
jazz ensembles, Music theory and various
other instrumental groups.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issues by the Charity commission
on public benefit.| ## Additional information (optional) You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not make grants to other
organisations but do award bursaries in
cases of financial hardship so that children
can participate in a course.| |Policy on social investment
including program related
investment|Para 1.38|We use independent highly regarded,
music educators to ensure a high quality of
music education. We do not invest in other
charities in monetary terms, we do offer
opportunities for other charities to publicise
their activities if these are in keeping with
the ethos of The Cambridgeshire Holiday
Orchestra Association. Currently this
includes the Cambridge Community Music
Festival.| |||Volunteers enable our courses to run
smoothly and ensure we have the| |Contribution made by
volunteers|Para 1.38|appropriate adult child ratio for each age
group and level of musical ensemble.| |---|---|---| |Other||N/A| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Cambridgeshire Holiday Orchestra
Association has continued to offer 3
courses this year, November 1 2023 to
October 31 2024. These were in the
Christmas, Easter and Summer School
Holidays. Two of these courses were 4
days and one was 5 days in length. The
Music Director has remained the same, and
he also directed 2 of the courses, the
Easter course director was another music
educator.
Overall the year was uneventful and
financially and in terms of number of
participants we would have appeared to
have reached COVID recovery.
For Christmas 2023 participant numbers
were low but this did not result in a large
financial loss.
For Easter 2024 the revised pay structure
benefited our independent contracted
music educators and participant numbers
increase and there was a financial surplus.
For Summer 2024 there were over 300
participants and again a financial surplus
was made.
One committee member resigned and a
new member has been recruited.
The post of chair has now changed from
the previous occupant who gave 22 years
to Cambridgeshire Holiday Orchestra and
15 years as the chair. This person will
remain as a trustee for the foreseeable
future.| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|We have achieved our objectives of
increasing participant numbers and
diversity of provision across the year.| |Performance of fundraising
activities against objectives|Para 1.41|We have a few individuals who donate
monthly amounts and the participant
families make donations at the end of each
course.| |set||| |---|---|---| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total assets £47,884.64| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold one years operating costs in
reserve. This enables us to honour
contracts in the event of sudden
cancellation of course(s) for example due
to a pandemic such as COVID19| |Amount of reserves held|Para 1.22|£47,884.64| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Course fees and Donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We do not make monetary investments| |A description of the principal
risks facing the charity|Para 1.46|Not being able to hire a suitable venue and
Pandemics which lead to lockdowns.| |Other||N/A| ## Structure, Governance and Management |Description of charity’s
trusts:||N/A| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election by existing trustees.| |Additional information (optional)
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Ensuring that Trustees agree with the
constitution and governing documents and
policies.
Ensuring Trustees are DBS checked and
verified.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|A committee consisting of Trustees
Chair, Treasurer, Secretary.| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## Reference and Administrative details |Charity name|The Cambridgeshire Holiday Orchestra Association| |---|---| |Other name the charity uses|Cambridgeshire Holiday Orchestra| |Registered charity number|286214| |Charity’s principal address|8 Cockerton Road, Girton, Cambridge CB3 0QW| ||| ## Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Katy Salmon|Current chair|Elected chair Dec 2024
previously a committee
member|Committee of trustees| ||Gina Holland|Secretary||Committee of trustees| ||Elizabeth R
Andrews|Treasurer||Committee of trustees| ||Claudia Goodbrand|Logistics||Committee of trustees| ||Fiona Rutter|Booking
secretary/Data
manager||Committee of trustees| ||Sarah Lee|Data
manager/organiser
of volunteers||Committee of trustees| ||Lydia Hill|None||Committee of trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved N/A Director name Name of trustees holding title to property belonging to the charity N/A Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others N/A Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) N/A Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure N/A Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Katy B Salmon Signature(s) Elizabeth R Andrews Katy B Salmon Full name(s) Elizabeth Ruth Andrews Position (eg Secretary, Treasurer Chair Chair, etc) Date 31/07/2025 31/07/2025 |**Receipts and Payments Account- Year**|**End 31 Octo**|**ber 2024**|||||||| |---|---|---|---|---|---|---|---|---|---| ||||||||||| |**Cambridgeshire Holiday Orchestra As**|**sociation**||||||||| |**Registered Charity No 286214**|||||||||| ||||||||||| |||||**Total End**|167 children|186 children||**Total End**|Yearlyincrease/| |**Course Income:**|Xmas 2022|Easter 2023|Summer 2023|**31.10.2023**|Xmas 2023|Easter 2024|Summer 2024|**31.10.2024**|decrease| |Course Fees|14,152.50|16,023.01|26,143.84|**56,319.35**|16,456.60|17,788.00|32,087.00|**66,331.60**|10,012.25| |Collection|426.92|310.44|996.57|**1,733.93**|492.33|370.35|610.51|**1,473.19**|-260.74| |Donations|310.00|200.00|600.00|**1,110.00**|463.94|878.37|1,074.77|**2,417.08**|1,307.08| |2nd Hand Music Sales|131.50|166.15|145.41|**443.06**|83.87|146.50|176.80|**407.17**|-35.89| |T-shirt sales|2.54|0.00|0.00|**2.54**|0.00|0.00|0.00|**0.00**|-2.54| |Miscellaneous|0.00|0.00|0.00|**0.00**|0.00|0.00|0.00|**0.00**|0.00| |**Total Course Income**|15,023.46|16,699.60|27,885.82|**59,608.88**|17,496.74|19,183.22|33,949.08|**70,629.04**|11,020.16| ||||||||||| |**Course Expenditure:**|||||||||| |Tutor Fees + Conductor|10,259.50|7,556.00|8,944.33|**26,759.83**|9,786.50|7,800.00|14,480.50|**32,067.00**|5,307.17| |Tutor Expenses|25.60|97.60|163.33|**286.53**|102.00|102.00|927.71|**1,131.71**|845.18| |Course Director Fee|1,625.00|1,625.00|2,810.00|**6,060.00**|2,810.00|1,840.00|2,410.00|**7,060.00**|1,000.00| |Music & Instruments|55.40|500.00|247.50|**802.90**|247.50|298.00|245.25|**790.75**|-12.15| |Hire of Hall|3,805.20|3,046.18|4,584.00|**11,435.38**|4,272.00|3,570.00|5,296.24|**13,138.24**|1,702.86| |Printing|92.89|0.00|93.74|**186.63**|0.00|0.00|77.16|**77.16**|-109.47| |Photocopy/Stationery|0.00|0.00|0.00|**0.00**|0.00|0.00|0.00|**0.00**|0.00| |Prizes|0.00|0.00|50.00|**50.00**|0.00|0.00|50.00|**50.00**|0.00| |Miscellaneous|0.00|0.00|0.00|**0.00**|0.00|0.00|0.00|**0.00**|0.00| |T-shirt costs|0.00|0.00|0.00|**0.00**|0.00|0.00|0.00|**0.00**|0.00| |Refunds|345.00|0.00|1,044.33|**1,389.33**|245.00|0.00|1,485.00|**1,730.00**|340.67| |**Total Course Expenditure**|16,208.59|12,824.78|17,937.23|**46,970.60**|17,463.00|13,610.00|24,971.86|**56,044.86**|9,074.26| ||||||||||| |**Course Surplus/Deficit**|-1,185.13|3,874.82|9,948.59|**12,638.28**|33.74|5,573.22|8,977.22|**14,584.18**|1,945.90| ||||||||||| |**Non-Course Income:**|||||||||| |Ace Sponsorship|0.00|0.00|0.00|**0.00**|0.00|0.00|0.00|**0.00**|0.00| |BuildingSocietyInterest|86.97|0.00|0.00|**86.97**|0.00|0.00|75.89|**75.89**|-11.08| |Cambridgeshire Youth Music|0.00|0.00|0.00|**0.00**|0.00|0.00|0.00|**0.00**|0.00| |**Total Non-Course Income**|86.97|0.00|0.00|**86.97**|0.00|0.00|75.89|**75.89**|-11.08| ||||||||||| |**Non-course Expenditure:**|||||||||| |Music Director Fee|550.00|550.00|1,000.00|**2,100.00**|588.50|588.50|1,070.00|**2,247.00**|147.00| |Insurance|589.03|0.00|0.00|**589.03**|233.33|233.33|233.33|**699.99**|110.96| |Website|30.00|0.00|144.18|**174.18**|33.00|0.00|210.91|**243.91**|69.73| |Auditors fee|0.00|0.00|300.00|**300.00**|0.00|0.00|0.00|**0.00**|-300.00| |**Total Non-Course Expenditure**|1,169.03|550.00|1,444.18|**3,163.21**|854.83|821.83|1,514.24|**3,190.90**|27.69| ||||||||||| |**Non-Course Surplus/Deficit**|-1,082.06|-550.00|-1,444.18|**-3,076.24**|-854.83|-821.83|-1,438.35|**-3,115.01**|-38.77| ||||||||||| |**Total Overall Income**|15,110.43|16,699.60|27,885.82|**59,695.85**|**17,496.74**|**19,183.22**|**34,024.97**|**70,704.93**|11,009.08| |**Total Overall Expenditure**|17,377.62|13,374.78|19,381.41|**50,133.81**|**18,317.83**|**14,431.83**|**26,486.10**|**59,235.76**|9,101.95| |**Overall Surplus/Deficit**|-2,267.19|3,324.82|8,504.41|**9,562.04**|-821.09|4,751.39|7,538.87|**11,469.17**|1,907.13| ||||||||||| |**Cash Funds brought forward**|**26,853.43**||||**36,415.47**||||9,562.04| |**Cash Fund carried forward**|**36,415.47**||||**47,884.64**||||11,469.17| Cash consists of: ## **Cambridgeshire Holiday Orchestra Association Charity Commission Reg No 286214, Founded 1953** **Annual Accounts to 31 October 2024** |**Cambridgeshire Holiday Orchestra Associaton**
**Charity Commission Reg No 286214, Founded 1953**|**Cambridgeshire Holiday Orchestra Associaton**
**Charity Commission Reg No 286214, Founded 1953**|**Cambridgeshire Holiday Orchestra Associaton**
**Charity Commission Reg No 286214, Founded 1953**| |---|---|---| |**Annual Accounts to 31 October 2024**||| |||| |**Statement of Assets and Liabilities**||| ||**Year to 31.10.23**|**Year to 31.10.24**| |**Assets:**||| |Lloyds Current Account|18,813.26|27,267.32| |Cambridge BuildingSocietyPrize Fund|0.00|0.00| |Cambridge BuildingSocietyReserve Fund|17,602.21|17,672.41| |||| |**Total Assets**|36,415.47|44,939.73| |||| |Liabilities:|300.00|300.00| |||| |**Total Assets Less Liabilities:**|**36,115.47**|**44,639.73**| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |**Course**|Xmas 2021|Easter 2022|Summer 2022|**31.10.22**|Xmas 2022| |---|---|---|---|---|---| |Course Fees|8,618.00|9,002.00|18,863.62|**36,483.62**|14,152.50| |Collection|0.00|170.70|370.00|**540.70**|426.92| |Donations|300.00|600.00|500.00|**1,400.00**|310.00| |2nd Hand Music Sales|0.00|67.00|200.00|**267.00**|131.50| |T-shirt sales|0.00|0.00|0.00|**0.00**|2.54| |Miscellaneous|0.00|0.00|105.00|**105.00**|0.00| |**Total Course Income**|8,918.00|9,839.70|20,038.62|**38,796.32**|15,023.46| ||||||| |**Course Expenditure:**|||||| |Tutor Fees + Conductor|1,926.00|6,669.50|11,479.75|**20,075.25**|10,259.50| |Tutor Expenses|0.00|268.20|70.60|**338.80**|25.60| |Course Director Fee|1,218.75|1,625.00|2,625.00|**5,468.75**|1,625.00| |Music & Instruments|211.00|30.00|367.59|**608.59**|55.40| |Hire of Hall|0.00|2,889.97|4,559.59|**7,449.56**|3,805.20| |Printing|0.00|40.00|284.91|**324.91**|92.89| |Photocopy/Stationery|0.00|0.00|0.00|**0.00**|0.00| |Prizes|0.00|0.00|0.00|**0.00**|0.00| |Miscellaneous|0.00|0.00|0.00|**0.00**|0.00| |T-shirt costs|0.00|0.00|0.00|**0.00**|0.00| |Refunds|7,269.00|154.00|224.00|**7,647.00**|345.00| |**Total Course Expenditure**|10,624.75|11,676.67|19,611.44|**41,912.86**|16,208.59| ||||||| |**Course Surplus/Deficit**|-1,706.75|-1,836.97|427.18|**-3,116.54**|-1,185.13| ||||||| |**Non-Course Income:**|||||| |Ace Sponsorship|||||| |BuildingSocietyInterest|||||| |Cambridgeshire Youth Music|||||| |**Total Non-Course Income**|||||| ||||||| |**Non-course Expenditure:**|||||| |Music Director Fee|||||| |Insurance|||||| |Website|||||| |Auditors fee|||||| |**Total Non-Course Expenditure**|||||| ||||||| |**Non-Course Surplus/Deficit**|||||| ||||||| |**Total Overall Income**|||||| |**Total Overall Expenditure**|||||| |**Overall Surplus/Deficit**|||||| ||||||| |**Cash Funds brought forward**|||||| |**Cash Funds carried forward**|||||| October November December January |Easter 2023|Summer 2023|**31.10.2023**|decrease| |---|---|---|---| |16,023.01|26,143.84|**56,319.35**|19,835.73| |310.44|996.57|**1,733.93**|1,193.23| |200.00|600.00|**1,110.00**|-290.00| |166.15|145.41|**443.06**|176.06| |0.00|0.00|**2.54**|2.54| |0.00|0.00|**0.00**|-105.00| |16,699.60|27,885.82|**59,608.88**|20,812.56| ||||| ||||| |7,556.00|10,144.83|**27,960.33**|7,885.08| |97.60|163.33|**286.53**|-52.27| |1,625.00|2,810.00|**6,060.00**|591.25| |500.00|247.50|**802.90**|194.31| |3,046.18|4,584.00|**11,435.38**|3,985.82| |0.00|93.74|**186.63**|-138.28| |0.00|0.00|**0.00**|0.00| |0.00|50.00|**50.00**|50.00| |0.00|0.00|**0.00**|0.00| |0.00|0.00|**0.00**|0.00| |0.00|1,044.33|**1,389.33**|-6,257.67| |12,824.78|19,137.73|**48,171.10**|6,258.24| ||||| |3,874.82|8,748.09|**11,437.78**|14,554.32| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||6000| |---|---|---|---| |3332.86|3332.86|3332.86|9332.86| |October|November|December|January| per bank August SeptemberOctober February March April May June July 9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 9332.86 February March April May June July August SeptemberOctober Difference 0.00 Total 2023 Dlfferonce from receipts and payments ## Independent examiner's report on the accounts Section A Independent Examiner’s Report Report to the trustees/ members of The Cambridgeshire Holiday Orchestra Association On accounts for the year ended 31[st] October 2024 286214 Charity no (if any) Set out on pages (remember to include the page numbers of additional sheets) Responsibilities and basis of report I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2024. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: ## A Last Date: 11/8/2025 Amanda Last ACA Name: Relevant professional qualification(s) or body (if any): ICAEW 1 October 2018 IER Address: 54 London Street Godmanchester, Cambs PE29 2HX Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose . NONE 2 October 2018 IER