BRENTWOOD THEATRE TRUST (A company limited by Guarantee) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR TO 31 JULY 2022 Charlty Number 285716 Company Number 1669034
BRENTWOOD THEATRE TRUST COMPANY INFORMATION FOR THE YEAR ENDED 31 JULY 2022 PRESIDENT The Lord Petre VICE PRESIDENTS Audrey Longman Jean McGinley Mary Redman Llonel Wernlck DIRECTORS Mlchael Hawklnslchalrnian) Stephen Abbott(Hon Treasurer) Michael Bond Gary Catlln Anne EllSss Penelope Hollington Peter Mayo Robert Southgats(Deputy Chalmian) Patrlck Stevens Wllllam Wells COMPANY and MINUTES SECRETARY Jos Holllngton REGISTERED OFFICE 16 Shenfield Road Brentwood Essex CM16 8AG COMPANY NUMBER 1669034 (England & Wales) CHARITh NUMBER 285716 BANKERS HSBC Bank plc 91 High Streat Brentwood Essex CM14 4RU REPORTING ACCOUNTANT Rlchard Lamboume
BREKfwooD THEATRE TRUST DIRECTORS, REPORT FOR THE YEAR ENDED 31 JULY 2022 The Directors submit their report and the financial Staterne of the C{panY for tt18 year erKled 31 July 2022. CHAIRMAN'S REPORT This y8ar has been one of recovery and change. For the first time in over 2 years, BrenOOd Theatre was able to offer a full programme of productions and hirings to perfomiing groups. It was heartening to wilness the enthusiasts"c retum of hirers and theatregoers, deady eager, as most people have been, to retum as soon as possible to normalty after the pandemic. I have done so before but make no apology for again praising the dedication and detemination of Theatre Manager lan Southgate and his team not only for ensuring that the Theatre is still here. after the s8vere challenges of the COVKI era, bul that it is on course to thrive again. The availabilty of Govemment recovery grants enabled us to r&assess our Msion for the futur8 of the Th8alre. the fruits of which are hopefully evident - completety refurbished Foyer. a fully fvnctioning coffee bar and more meetir@ rooms available for businesses to hire out. The coffe8 bar serves delicious coffees, teas and rAkes and is proving p¢)pular under the guidance of Barists Bryony Colton. The fundamental review undertaken by the Board vthich took place in the early part of the finanaal year effectivety resutled in ts creation of 3 separate businesses - the core function of offering full facilth'es for performing companEs, a state-of-thart Coffee bar and a business dealing with hiring out rooms for organisats'ons in need of such spa. The theatre's modernisation prc#3ramme included moving from offwbased administrative systems to Cloud-based, freeirYJ up more rooms for hire. In fact, the fomier office is now for hire and is called 'The Space.. The year also saw the Th&qtre becomirvJ involved in a major furKI-raising initiative. The Brenhvood Half Marathon and Fun run has been a key feature of the town's community events programme for 40 years, attrading thousands of runnets and organised during all that time by Brentsvood a Becket Rotsry club. They proposed a consortium approach to maintain the continuing viabilty of this increasingty successful fund4aising event and invited the Thealre. St Francis Hospice and Brentwood Running club to forn a task force to organise the March 2022 event. The event proved a great Succ. and we viill be taking part in it again in 2023, wrth our new partners. It raised signfficant funds for the Theatre this year and we have every reason to believe it wll do the same in 2023. We owe this successful invownent to Theatre Vice-chair Bob Southgate. assisted by Peter Herriwn, arKI we are grateful to thwn. Theatre Management I have already referred to the substantial effort put in by Theatre Manager, lan Southgate, and his team in helping enable the Theatre to survive the existential threat posed by the pandemic. lan was also instrumental in proposing the charwJes which I have referred to above and which offer potentially prosperous fijture for the Theatre. In addition, I should mention the importanl parts played by Front of House and Operations Supervisor Bex Forman, Technical Coordinator Reece Crisp and our two technicians Clara Moss and Guy Lee as well as Bansta Bryony CoKon. We were also pleased to welcome back Steph Ironmongw supporbfVJ the hires processes. We thank them and recognise their hard work and dedication. As ever. the theatre benefittgj hugely trom Liz Southgate's administration support role. Volunteers The Theatre could not operate without the wonderful supp)rt given by so many volunteers, and we are very gratefvl to them all. We woukl. of course. welcome addth.onal volunteers- just contsct us via the website to make arrangements.
BRENTWOOD THEATRE TRUST FlnanGes It is pleaslng that the theatre has been able to report a greatly improved financial perfonan. There would have been a break-evenlslight surplus position. compared with a £7.5k loss last year, had it not b88n for UnfOresn requirements such as the need to hire in industrial-scale air coolers during the extended heaaVe. There is no doubt that the next couple of years will be challenging as discreb"onary spending will be curtailed. However, VR remain cautiousty optimists'c that our plans for growth and diversfficats'on bMII be successful. Our reserves. afthoL4h reduced, following the upgrade in the pkn'o and bar, remain reasonabty healthy. Communlty Involvement The Theatre has a th>ng invofvement with the local communrty - Arts Trail. Half Marathon, Get into Arts Festtval alongside supporting thè many organisations that call us'home.. After seniing a &year tèrm, I recently stepped down from the Chaimianship of Brentwcrtjd Business Partnership {BBP), a body combining the strengths of the private and public s8Ctors in aiming to make Brenood a thriving place to visrt. do business and live in. l am delyhtgj that lan Southgate has taken on the role of Vice Chair of BBP. an influential position especially as BBP plays an in¢xeasingly important part in shaping Brentld'S fiJture. This can only be good for the Theatre. Theatre Shows As I began by saying, it was good to see a retum to a full programme. The 2021 Christmas show 'The Night Before Christmas. was a great success, and its winning fonnula will be followed wrth th8 2022 Chnstmas show - 'The Twelve Days of Christmas,. Alongside the sell-out success of this yearfs Chnstmas show we have also started to Introdu professionally produced shows to fill out and compliment the excdlent programme of shows put on by our local groups and oryanisations. These have proven to be incredibty sucrmsful especially the famity shows such as Rapunzel. Wonderland and The Jungle Book. Follobmng sell-out success of a lot of these shows we have already programmed in more into this comiNJ year. Fund-Ra181ng I have already referred to the Theatre's substantial invofvement with the Brentr4vood Half Marathon and Fun Run. without question our major fund-raiser. But there have been others and we have Bill Wells lo thank for organising a popular visrt to Ingatestone Hall for a Cream Tea and Tour,. and also for arranging a fascinating evening with famous actor Kenneth Cranham. Fund raisets are a very necessary part of our activits'es as we rely on them to supplement our income and help balance the books. I thank all our supporters for ptaying such an actfve part in helpiNJ us achieve these goals. The Theatre Board Finally. I would like to express my grateful thank to the members of the Board who are all volunteers and bring valued expertise from many fields. as well as great enthusiasm, for the benefit of the Theatre. They range from the Headmaster of Brentwood School to a Senior Partner of Tees Law in Brenlwood and encompass many other discFplines. We are also gratefvl for Bronod Counal's support, symbolised by the presence on our Board of the Deputy Head of the Council. Long-serving Director, David Tee. stood do) from the Board during thts reporting year and I wanted to pay tribute to his dedicated o)ntnbutK)n. including wrrting a history of the theatre under the trtle 'Brentr4ood Theatre- the first 21 years,. His legacy is assured. To David, and to all the current Board members. as to all our friends and supporters. l offer heartfelt thanks. Mike Hawkins Chaimian
BRENTWOOD THEATRE TRUST PRINCIPAL ACTMTY The company operates a local theatre for the purposes of èncouraging and promoting local Arts and Drama and the education of local youth. FINANCIAL REVIEW surplus t)eft)re depreciat)n of £7.108 was a good result and achieved despite some unplannad fmal quarter experKliture on maintenance and air coolirvj unts. Bar (includirKJ cafe) made a healthy surplus and FundraisirvJ. parts"1artY the Bren1W Half Marathon V•we important additions to our core adivity of Theatre Hire. Tr Chrislmas Shtr was anothw contrtbutor to the financial resutt, yiekling a surplus of £8.928. expenses are under significant pressure, paTticula Cash resourLw have fallen by £19.000 refleding the investsnent made in refurbishing the Foyer and Bar areas. Net curr&tt assets are £91,000. a fall of £27,(kn) for the reasons stated above. We expect to make a small defidt n1 year. as tr Theatre continues to invest in the future, by expanding its (fving. RESERVES POLICY The aim of the Theatre ts to generate a small surplus before Long Leasehold Depreciation. Th8 Theatre's Reserve Policy is to maintsin a minimum of £20,000 free cash to meet unforeseen cIrmStanCeS PAKh as wnergency repairs or an unexpected shutdtywn. PLANS FOR THE FUTURE Hawng b88n able to fulty resume our prr)Jramme of entertainment complete the vast majority of our refurbishment and redesign programme, the coming year will see a continued focus on flnishing the last few touches followed by a concerted effort to grow the hires and usage of the newly available spaces. This will include an ongoing $id1 media marketing campaign as well as personal invrtes to our local communty to shlyw off our wonderful faulrties. We wll also continue working closety with Brentsvood Council as part of their initiatNes. in particular around the creative industnes, to re-invyorate the t¢)wn and what it has to offer. DIRECTORS The directors who served durirKJ the year are as follows: _ Michael Hawkins Stephen Abbott Michael Bond Gary Catlin Anne Elliss Penelope Hollington Peter Mayo Robert Southgate Patrick Stevens David Tee (resigned 13° NoNember 2021) William Wells
BRENTWOOD THEATRE TRUST DIRECTORS. RESPONSIBILITIES Company law requires the directors to prepare finarla1 statements for each financial year which give a true and fair view of the state of affairs of ts company and of the profft and loss of the company frjr the penod. In preparing those statements the directors are required to.. - select suitable accounting policies and then appty them consistently., make judgements and ests"mates that are reasonable and prudent: follow applicable accounting standards. subj'ect to any material departures disclosed and explained in the financial stalemerts., prepare the financial statements on the going concem basis unless it is inappropriate to presume that the company will continue in bLtsiness. Th8 directors are responsible for the keeping of proper accounts'rg records which disclose with reasonable accuracy at any lime the financial posrtion of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hen for taking reasonable steps for th8 prevention of fraud and other irregularities. b) d) RISK MANAGEMENT The directors have a risk manag718nt strategy comprised of an annual review of the risks of the Trust and procedures to mth.gate those risks identified in the plan. The most recent rewew identified financial sustsinabilty and health & safety as being the major risks and the Theatre Board continues to review its financial sustainabilrty at each meeting, particularty against the investment made in the bar. cafe and foyer upgrade. Heatth & safety poIici8s and procedures. including appropnate building and room access in light of changes mad8. are ¢onstsntly reviewed. The 8bove report has been prepared in accordance wth the special provisions of Part 15 of the Companies Act 2006 relatiTrJ to small companw. Approved by the Board on 8 November 2Iy22
BREpifwooD THEATRE TRUST INCOME AND EXPENDITURE FOR THE YEAR TO 31 JULY 2022 2022 2021 INCOME Box Office Less Payments to Pleyers Hire of Theatre 120.561 95 8.541 24,894 60.108 9,674 85.IK12 5.305 5.129 13.749 16,058 315 36,304 Designated Funds InccAr Donations arKI Grants Fundraising Gift Aid 47 112,2n 52,724 BAR ACCOUNT Bar Taking8 Less.. Bar Purchases Bar Wages 32,582 (14.738) (10,049) 1,744 11,651) 17421 B8r Surplus I IDefKIt) 7.795 (6491 TOTAL INCOME 120,088 52,075 EXPENSE8 Wages Christrnas Show Expenses Own Show ExFen$es Maintenance Ratss and Water Rates Insurance Bank Charges and Cr8drt Card Charges Book-keeping and Payroll Cleaning Printing POste & Stationery Miscellaneous Telephone Heating and Lighting Advertising Training Designated Funds Direct Expenses 58,723 10,622 1.499 8,519 909 3.264 672 5.626 27,624 2,497 2.177 203 3,169 310 3,128 3,174 3.523 2,635 582 4,389 535 168 9.622 1,576 130 40 TOTAL EXPENSES 112.960 50,647 SURPLUS FOR THE YEAR BEFORE DEPRECIATION Depreciation of Equipment Depreciatbon of Long Leasehc4d 7.108 1,428 8.855 6,930 IDEFICITI FOR THE YEAR AFTER DEPRECIATION (9,416) (13.1711 APPROPRIATIONS Provision for Major mainlan Transfer from DesKJnated FuTrJs (DEFICIT) FOR THE YEAR (2,() 863 12,0001
BRENTWOOD THEATRE TRUST COMPANY NUMBER: 1669034 BALANCE SHEET AT 31 JULY 2022 2022 2021 FIXED ASSETS Long Leasehold Propety Equipment 314.575 56,475 322,244 31.561 371,050 353.805 CURRENT ASSETS Debtors arKI Prepayments Bar Stock Cash at Bank- Designated Funds Cash at Bank- General Funds Cash in Hand 10.250 1.753 51,700 71.586 165 135.454 CREDITORS DUE WITHIN ONE YEAR 44,548 6.562 411 51.435 ).714 426 149,548 31.981 NET CURRENT ASSETS 117,567 Provision for Major Maintenan 4,0 TOTAL ASSETS LESS LIABILITIES 455.958 487,372 CAPITAL AND RESERVES Accumulated Fund Retained IDeficrt} 47,824 (10.553) 57,182 (9,358) 37.271 418.685 47.824 419.548 Designate(l Funds 455.956 467,372 EXEMPTION FROM AUDIT For the year ended 31 Juty 2022 the company was entrtled to exemptK)n under Section 477 of Ihe Companies Act 2006. Members have not required the Company to obtain an ai*Jit in a¢¢ordance with Secth?n 476 of the Companies Act 2006. The Oirectors acknowledge their responsibilty for.- ensuring Ihe company keeps accountirvJ records whrch comply with Section 386 of the Companies Act 2006, preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the linancial year and of its profft or loss for the finanual year. in accordance with the requirements of Sethon 394 and 395 of the Companies Act 2006 and which otherwsse comply wth the requirements of the Companies Act 21X relating to accounts. so far as appllcable to the company. The accounts have been preparj in accordan Vth the special prowsions of Part 15 of the Companies Act 2006 relating to small cornpanies. bl Michael Hawkins. Chairman Stephen Abbott. Hon Treasurer
BRENTWOOD THEATRE TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 JULY 2022 Generdl Deslgnated Funds Funds 2022 Total 2021 Total INCOMING RESOURCES Donations, Grants and Gtrt Ald Fundraising Bar and Box Office Interest Received 8,217 13.749 213,251 13,217 13.749 213,251 305 36,351 19,959 315 305 235.217 5.305 240,522 58,625 Resources Expended (243.770) (6,168) (249,938) (69,796) Net (Outgoing) Resources (8.553) (863) (9,418) (13.171) Movement on Provision for Major Maintenance (2,000) {2,000) (2,000> Balance BIFwd 1 August 2021 Balance CIFwd 31 Juky 2022 47,824 419,548 467,372 482.543 37.271 418.685 455,956 467,372
BRENTWOOD THEATRE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR TO 31 JULY 2022 ACCOUNTING POLICIES The followng accounting policies have been used cons• in dealing with items whi¢h are considered maten.al in relation to the companys anCIal statements. {aJ Basls of Preparatlon The accounts have been prepared urKler the historical cost convents'on. The Designated Funds comprise donations and contribub'ons received to finan the construth'on of the building and substantial legacies reIved. (b) Donatlons Donations are reccKJnised as they a receNed. (c) Flxed Assets Fixed assets are rerded at cost and depreciated on a strawht line basis over t1r expected useful lives as follovts" long leasehold property- 50 years sealing. lighting rig and foyer refurbishment- 15 years computer equipment- 5 years other equipment- 7 year5 EXEMPTION FROM AUDIT The rA*mpany meets the definrtion of a small company as set out in Section 476 of the Companies Act and 18 consequently exempt from the reqUirnentS to have rts accounts audited. TANGIBLE FIXED ASSETS Long Leasehold Property COST Equlpment Total As at 1 August 2021 Addltlon8 702.715 127.384 33,769 830,099 33,789 As at 31 Juty 2022 702.715 161,153 863,868 DEPRECIATION As at 1 August 2021 Charg8 for the year 380.471 7,669 95,823 8.855 476,294 16.524 As at 31 July 2022 388.140 104,678 492,818 NET BOOK VALUE 31 July 2022 314.575 56,475 371,050 31 July 2021 322.244 31.561 353,805 GENERAL FUNDS DESIGNATED FUNDS 85,941 228 634 53.415 139,356 231694
BRENTWOOD THEATRE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR TO 31 JULY 2022 FIXED ASSETS- THEATRE BUILDING The long leasehold property reflected in these accounts reprvsents the historical cost of the construction of the building which was furKled from donations and contributions rNed at the time. The cost of the building bs b.ng depreciated over the period of the lease of the land on which the building is constructed. A new fffty-year lease was entered into on 31 October 2013 and the net book value at that date has been depreciated over the penod of the thse. CAPITAL AND RESERVES The Theatre's capital arKI reserves are reve8ted by assets and liabilities and are split as foll¢)WS'. General Funds Deslgnated Funds Totsl Fixed Assets Cash Balances Llabilities less Olher Current Assets 139,356 71,751 (173.836) 231.694 51,700 135,291 371.050 123,451 (38.545) 37.271 418.685 455.956 BOX OFFICE INCOME Box Offi¢e income includes £19.550 (2021.. £0) in respect of the Christmas Show and £5,095 (2021.. £3.419) in r8speck of Own Shows. CHRISTMAS SHOW 2022 2021 Box Office Income 19,550 Expenses (10,622) SURPLUS ON CHRISTMAS SHOW Expenses include £1,500 (2021.. £0) In respect of an intemal tharge for the hire of the theatre, which is included in Hire of theatre in the Income arKI Expenditure Account. OWN SHOWS 2022 2021 Box Office Income 5.095 3,419 (1,499) (2.497) SURPLUS ON OWN SHOWS
BRENTWOOD THEATRE TRUST DESIGNATED FUNDS ACCOUNT FOR THE YEAR TO 31 JULY 2022 2022 2021 INCOME RECEIVED Donations Interest s.0 305 315 LESS EXPENDITURE Bank Charges SURPLUS FOR THE YEAR BEFORE DEPRECIATION 5,265 315 Depreciation Equipment Depreciation Long Leasehold Property 625 625 12 28 (DEFICIT) FOR THE YEAR AFTER DEPRECIATION (863) (5,813) 8alan¢8 Brought Forward BALANCE AT 31 JULY 2022 419,548 425.361 418,685 419,548 R8pre$8nted by.. Long Leasehold Prop Equipment 228,634 3,060 234,137 3,885 Balance at Bank Due from General Funds 51.7C(I 135,291 51,435 130.291 186.991 181,726 TOTAL 418,685 419.548 10-
BRENTWOOD THEATRE TRUST ACCOUNTANT'S REPORT TO THE DIRECTORS ON THE UNAUDITED ACCOUNTS OF 8RENTWOOD THEATRE TRUST I reoon on the accounts for the year ended 31 July 2022 sel out on pages 5 10 10. Respective Responsibllrties of Directors and Reportlng Accountant As described in Ihe Directors Report the company s Directors are responsible for the preparation of the accounts. and they consider that the company Is exempl from an audit. 11 Is my responsibilily to carry out procedures designed lo enable me lo report my opinion. Basls of Oplnion My work was conducted in accordan th the Statement of Stsndards foi Reporting Accountants. 8nd so my procedures consisted of comparing the accounts with the accounling records kept by the company and making such limited enquiries of Ihe officers of the company 35 considered necessary lor the purposes ol this report. These procedures provide only the assurance expressed In my opinion Oplnion In my opinion. The accounts are In agreement '$th the accounting Tecords kepl by the company under Section 386 of the Companies Act 2006 bl Having regard only lo. and on the basis of. Ihe Infomabon contsined in those accountin9 records The accounts have been drawn up In a manner consistent wth ltte accounting reauiremenls specrfied In Section 396 of the Act The company satisfied the condikn.ons for exemption from an audil of the accounts for the year specrfied in Seclion 477 of the Act and did not. at any tsme within that year. fall wlhin any of Ihe calegones of companies not anlilled lo the exempiion specified In Section 476 R Lambourne Report5ng Accountant