BRENTWOOD THEATRE TRUST
(A company limited by Guarantee)
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR TO 31 JULY 2022
Charlty Number 285716
Company Number 1669034

BRENTWOOD THEATRE TRUST
COMPANY INFORMATION
FOR THE YEAR ENDED 31 JULY 2022
PRESIDENT
The Lord Petre
VICE PRESIDENTS
Audrey Longman
Jean McGinley
Mary Redman
Llonel Wernlck
DIRECTORS
Mlchael Hawklnslchalrnian)
Stephen Abbott(Hon Treasurer)
Michael Bond
Gary Catlln
Anne EllSss
Penelope Hollington
Peter Mayo
Robert Southgats(Deputy Chalmian)
Patrlck Stevens
Wllllam Wells
COMPANY and MINUTES SECRETARY
Jos Holllngton
REGISTERED OFFICE
16 Shenfield Road
Brentwood
Essex
CM16 8AG
COMPANY NUMBER
1669034 (England & Wales)
CHARITh NUMBER
285716
BANKERS
HSBC Bank plc
91 High Streat
Brentwood
Essex
CM14 4RU
REPORTING ACCOUNTANT
Rlchard Lamboume

BREKfwooD THEATRE TRUST
DIRECTORS, REPORT
FOR THE YEAR ENDED 31 JULY 2022
The Directors submit their report and the financial Staterne￿ of the C{￿panY for tt18 year erKled
31 July 2022.
CHAIRMAN'S REPORT
This y8ar has been one of recovery and change. For the first time in over 2 years, Bren￿OOd
Theatre was able to offer a full programme of productions and hirings to perfomiing groups. It was
heartening to wilness the enthusiasts"c retum of hirers and theatregoers, deady eager, as most
people have been, to retum as soon as possible to normalty after the pandemic.
I have done so before but make no apology for again praising the dedication and detemination of
Theatre Manager lan Southgate and his team not only for ensuring that the Theatre is still here.
after the s8vere challenges of the COVKI era, bul that it is on course to thrive again.
The availabilty of Govemment recovery grants enabled us to r&assess our Msion for the futur8 of
the Th8alre. the fruits of which are hopefully evident -
completety refurbished Foyer. a fully
fvnctioning coffee bar and more meetir@ rooms available for businesses to hire out.
The coffe8 bar serves delicious coffees, teas and rAkes and is proving p¢)pular under the guidance
of Barists Bryony Colton. The fundamental review undertaken by the Board vthich took place in
the early part of the finanaal year effectivety resutled in ts creation of 3 separate businesses -
the core function of offering full facilth'es for performing companEs, a state-of-th￿art Coffee bar
and a business dealing with hiring out rooms for organisats'ons in need of such spa￿.
The theatre's modernisation prc#3ramme included moving from offwbased administrative
systems to Cloud-based, freeirYJ up more rooms for hire. In fact, the fomier office is now for hire
and is called 'The Space..
The year also saw the Th&qtre becomirvJ involved in a major furKI-raising initiative. The
Brenhvood Half Marathon and Fun run has been a key feature of the town's community events
programme for 40 years, attrading thousands of runnets and organised during all that time by
Brentsvood a Becket Rotsry club. They proposed a consortium approach to maintain the
continuing viabilty of this increasingty successful fund4aising event and invited the Thealre. St
Francis Hospice and Brentwood Running club to forn a task force to organise the March 2022
event. The event proved a great Succ￿. and we viill be taking part in it again in 2023, wrth our
new partners. It raised signfficant funds for the Theatre this year and we have every reason to
believe it wll do the same in 2023. We owe this successful invownent to Theatre Vice-chair Bob
Southgate. assisted by Peter Herriwn, arKI we are grateful to thwn.
Theatre Management
I have already referred to the substantial effort put in by Theatre Manager, lan Southgate, and his
team in helping enable the Theatre to survive the existential threat posed by the pandemic. lan
was also instrumental in proposing the charwJes which I have referred to above and which offer
potentially prosperous fijture for the Theatre. In addition, I should mention the importanl parts
played by Front of House and Operations Supervisor Bex Forman, Technical Coordinator Reece
Crisp and our two technicians Clara Moss and Guy Lee as well as Bansta Bryony CoKon. We
were also pleased to welcome back Steph Ironmongw supporbfVJ the hires processes. We thank
them and recognise their hard work and dedication. As ever. the theatre benefittgj hugely trom
Liz Southgate's administration support role.
Volunteers
The Theatre could not operate without the wonderful supp)rt given by so many volunteers, and we
are very gratefvl to them all. We woukl. of course. welcome addth.onal volunteers- just contsct us
via the website to make arrangements.

BRENTWOOD THEATRE TRUST
FlnanGes
It is pleaslng that the theatre has been able to report a greatly improved financial perfo￿nan￿.
There would have been a break-evenlslight surplus position. compared with a £7.5k loss last year,
had it not b88n for UnfOres￿n requirements such as the need to hire in industrial-scale air coolers
during the extended hea￿aVe. There is no doubt that the next couple of years will be challenging
as discreb"onary spending will be curtailed. However, VR remain cautiousty optimists'c that our plans
for growth and diversfficats'on bMII be successful. Our reserves. afthoL4h reduced, following the
upgrade in the pkn'o and bar, remain reasonabty healthy.
Communlty Involvement
The Theatre has a th>ng invofvement with the local communrty - Arts Trail. Half Marathon, Get
into Arts Festtval alongside supporting thè many organisations that call us'home.. After seniing a
&year tèrm, I recently stepped down from the Chaimianship of Brentwcrtjd Business Partnership
{BBP), a body combining the strengths of the private and public s8Ctors in aiming to make
Bren￿ood a thriving place to visrt. do business and live in. l am delyhtgj that lan Southgate has
taken on the role of Vice Chair of BBP. an influential position especially as BBP plays an
in¢xeasingly important part in shaping Brentl￿d'S fiJture. This can only be good for the Theatre.
Theatre Shows
As I began by saying, it was good to see a retum to a full programme. The 2021 Christmas show
'The Night Before Christmas. was a great success, and its winning fonnula will be followed wrth th8
2022 Chnstmas show - 'The Twelve Days of Christmas,. Alongside the sell-out success of this
yearfs Chnstmas show we have also started to Introdu￿ professionally produced shows to fill out
and compliment the excdlent programme of shows put on by our local groups and oryanisations.
These have proven to be incredibty sucrmsful especially the famity shows such as Rapunzel.
Wonderland and The Jungle Book. Follobmng ￿ sell-out success of a lot of these shows we have
already programmed in more into this comiNJ year.
Fund-Ra181ng
I have already referred to the Theatre's substantial invofvement with the Brentr4vood Half Marathon
and Fun Run. without question our major fund-raiser. But there have been others and we have Bill
Wells lo thank for organising a popular visrt to Ingatestone Hall for a Cream Tea and Tour,. and
also for arranging a fascinating evening with famous actor Kenneth Cranham. Fund raisets are a
very necessary part of our activits'es as we rely on them to supplement our income and help
balance the books. I thank all our supporters for ptaying such an actfve part in helpiNJ us achieve
these goals.
The Theatre Board
Finally. I would like to express my grateful thank to the members of the Board who are all
volunteers and bring valued expertise from many fields. as well as great enthusiasm, for the
benefit of the Theatre. They range from the Headmaster of Brentwood School to a Senior Partner
of Tees Law in Brenlwood and encompass many other discFplines. We are also gratefvl for
Bron￿od Counal's support, symbolised by the presence on our Board of the Deputy Head of the
Council. Long-serving Director, David Tee. stood do￿) from the Board during thts reporting year
and I wanted to pay tribute to his dedicated o)ntnbutK)n. including wrrting a history of the theatre
under the trtle 'Brentr4ood Theatre- the first 21 years,. His legacy is assured. To David, and to all
the current Board members. as to all our friends and supporters. l offer heartfelt thanks.
Mike Hawkins
Chaimian

BRENTWOOD THEATRE TRUST
PRINCIPAL ACTMTY
The company operates a local theatre for the purposes of èncouraging and promoting local Arts
and Drama and the education of local youth.
FINANCIAL REVIEW
surplus t)eft)re depreciat*)n of £7.108 was a good result and achieved despite some unplannad
fmal quarter experKliture on maintenance and air coolirvj unts. Bar (includirKJ cafe) made a healthy
surplus and FundraisirvJ. parts"￿1artY the Bren1W￿ Half Marathon V•we important additions to our
core adivity of Theatre Hire. Tr Chrislmas Shtr* was anothw contrtbutor to the financial
resutt, yiekling a surplus of £8.928. expenses are under significant pressure, paTticula
Cash resourLw have fallen by £19.000 refleding the investsnent made in refurbishing the Foyer
and Bar areas. Net curr&tt assets are £91,000. a fall of £27,(kn) for the reasons stated above. We
expect to make a small defidt n*1 year. as tr* Theatre continues to invest in the future, by
expanding its (fving.
RESERVES POLICY
The aim of the Theatre ts to generate a small surplus before Long Leasehold Depreciation. Th8
Theatre's Reserve Policy is to maintsin a minimum of £20,000 free cash to meet unforeseen
cIr￿mStanCeS PAKh as wnergency repairs or an unexpected shutdtywn.
PLANS FOR THE FUTURE
Hawng b88n able to fulty resume our prr)Jramme of entertainment complete the vast majority
of our refurbishment and redesign programme, the coming year will see a continued focus on
flnishing the last few touches followed by a concerted effort to grow the hires and usage of the
newly available spaces. This will include an ongoing $￿id1 media marketing campaign as well as
personal invrtes to our local communty to shlyw off our wonderful faulrties. We wll also continue
working closety with Brentsvood Council as part of their initiatNes. in particular around the creative
industnes, to re-invyorate the t¢)wn and what it has to offer.
DIRECTORS
The directors who served durirKJ the year are as follows: _
Michael Hawkins
Stephen Abbott
Michael Bond
Gary Catlin
Anne Elliss
Penelope Hollington
Peter Mayo
Robert Southgate
Patrick Stevens
David Tee (resigned 13° NoNember 2021)
William Wells

BRENTWOOD THEATRE TRUST
DIRECTORS. RESPONSIBILITIES
Company law requires the directors to prepare finar￿la1 statements for each financial year which
give a true and fair view of the state of affairs of ts company and of the profft and loss of the
company frjr the penod.
In preparing those statements the directors are required to.. -
select suitable accounting policies and then appty them consistently.,
make judgements and ests"mates that are reasonable and prudent:
follow applicable accounting standards. subj'ect to any material departures disclosed and
explained in the financial stalemerts.,
prepare the financial statements on the going concem basis unless it is inappropriate to
presume that the company will continue in bLtsiness.
Th8 directors are responsible for the keeping of proper accounts'rg records which disclose with
reasonable accuracy at any lime the financial posrtion of the company and to enable them to
ensure that the financial statements comply with the Companies Act 2006. They are also
responsible for safeguarding the assets of the company and hen￿ for taking reasonable steps for
th8 prevention of fraud and other irregularities.
b)
d)
RISK MANAGEMENT
The directors have a risk manag￿718nt strategy comprised of an annual review of the risks of the
Trust and procedures to mth.gate those risks identified in the plan. The most recent rewew
identified financial sustsinabilty and health & safety as being the major risks and the Theatre
Board continues to review its financial sustainabilrty at each meeting, particularty against the
investment made in the bar. cafe and foyer upgrade. Heatth & safety poIici8s and procedures.
including appropnate building and room access in light of ￿ changes mad8. are ¢onstsntly
reviewed.
The 8bove report has been prepared in accordance wth the special provisions of Part 15 of the
Companies Act 2006 relatiTrJ to small companw.
Approved by the Board on 8 November 2Iy22

BREpifwooD THEATRE TRUST
INCOME AND EXPENDITURE
FOR THE YEAR TO 31 JULY 2022
2022
2021
INCOME
Box Office
Less Payments to Pleyers
Hire of Theatre
120.561
95
8.541
24,894
60.108
9,674
85.IK12
5.305
5.129
13.749
16,058
315
36,304
Designated Funds InccAr
Donations arKI Grants
Fundraising
Gift Aid
47
112,2n
52,724
BAR ACCOUNT
Bar Taking8
Less.. Bar Purchases
Bar Wages
32,582
(14.738)
(10,049)
1,744
11,651)
17421
B8r Surplus I IDefKIt)
7.795
(6491
TOTAL INCOME
120,088
52,075
EXPENSE8
Wages
Christrnas Show Expenses
Own Show ExFen$es
Maintenance
Ratss and Water Rates
Insurance
Bank Charges and Cr8drt Card Charges
Book-keeping and Payroll
Cleaning
Printing POst￿e & Stationery
Miscellaneous
Telephone
Heating and Lighting
Advertising
Training
Designated Funds Direct Expenses
58,723
10,622
1.499
8,519
909
3.264
672
5.626
27,624
2,497
2.177
203
3,169
310
3,128
3,174
3.523
2,635
582
4,389
535
168
9.622
1,576
130
40
TOTAL EXPENSES
112.960
50,647
SURPLUS FOR THE YEAR
BEFORE DEPRECIATION
Depreciation of Equipment
Depreciatbon of Long Leasehc4d
7.108
1,428
8.855
6,930
IDEFICITI FOR THE YEAR
AFTER DEPRECIATION
(9,416)
(13.1711
APPROPRIATIONS
Provision for Major mainl￿an
Transfer from DesKJnated FuTrJs
(DEFICIT) FOR THE YEAR
(2,(￿)
863
12,0001

BRENTWOOD THEATRE TRUST
COMPANY NUMBER: 1669034
BALANCE SHEET AT 31 JULY 2022
2022
2021
FIXED ASSETS
Long Leasehold Propety
Equipment
314.575
56,475
322,244
31.561
371,050
353.805
CURRENT ASSETS
Debtors arKI Prepayments
Bar Stock
Cash at Bank- Designated Funds
Cash at Bank- General Funds
Cash in Hand
10.250
1.753
51,700
71.586
165
135.454
CREDITORS DUE WITHIN ONE YEAR 44,548
6.562
411
51.435
).714
426
149,548
31.981
NET CURRENT ASSETS
117,567
Provision for Major Maintenan
4,0
TOTAL ASSETS LESS
LIABILITIES
455.958
487,372
CAPITAL AND RESERVES
Accumulated Fund
Retained IDeficrt}
47,824
(10.553)
57,182
(9,358)
37.271
418.685
47.824
419.548
Designate(l Funds
455.956
467,372
EXEMPTION FROM AUDIT
For the year ended 31 Juty 2022 the company was entrtled to exemptK)n under Section 477 of Ihe
Companies Act 2006.
Members have not required the Company to obtain an ai*Jit in a¢¢ordance with Secth?n 476 of the
Companies Act 2006.
The Oirectors acknowledge their responsibilty for.-
ensuring Ihe company keeps accountirvJ records whrch comply with Section 386 of the
Companies Act 2006,
preparing accounts which give a true and fair view of the state of affairs of the company as
at the end of the linancial year and of its profft or loss for the finanual year. in accordance with the
requirements of Sethon 394 and 395 of the Companies Act 2006 and which otherwsse comply wth
the requirements of the Companies Act 21X￿ relating to accounts. so far as appllcable to the
company.
The accounts have been prepar￿j in accordan￿ V￿th the special prowsions of Part 15 of the
Companies Act 2006 relating to small cornpanies.
bl
Michael Hawkins. Chairman
Stephen Abbott. Hon Treasurer

BRENTWOOD THEATRE TRUST
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR TO 31 JULY 2022
Generdl Deslgnated
Funds
Funds
2022
Total
2021
Total
INCOMING RESOURCES
Donations, Grants and Gtrt Ald
Fundraising
Bar and Box Office
Interest Received
8,217
13.749
213,251
13,217
13.749
213,251
305
36,351
19,959
315
305
235.217
5.305
240,522
58,625
Resources Expended
(243.770)
(6,168) (249,938) (69,796)
Net (Outgoing) Resources
(8.553)
(863)
(9,418)
(13.171)
Movement on Provision for
Major Maintenance
(2,000)
{2,000)
(2,000>
Balance BIFwd 1 August 2021
Balance CIFwd 31 Juky 2022
47,824
419,548
467,372
482.543
37.271
418.685
455,956
467,372

BRENTWOOD THEATRE TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR TO 31 JULY 2022
ACCOUNTING POLICIES
The followng accounting policies have been used cons• in dealing with items whi¢h are
considered maten.al in relation to the companys ￿anCIal statements.
{aJ
Basls of Preparatlon
The accounts have been prepared urKler the historical cost convents'on. The Designated
Funds comprise donations and contribub'ons received to finan￿ the construth'on of the building
and substantial legacies re￿Ived.
(b)
Donatlons
Donations are reccKJnised as they a￿ receNed.
(c)
Flxed Assets
Fixed assets are re￿rded at cost and depreciated on a strawht line basis over t￿1r
expected useful lives as follovts"
long leasehold property- 50 years
sealing. lighting rig and foyer refurbishment- 15 years
computer equipment- 5 years
other equipment- 7 year5
EXEMPTION FROM AUDIT
The rA*mpany meets the definrtion of a small company as set out in Section 476 of the Companies
Act and 18 consequently exempt from the reqUir￿nentS to have rts accounts audited.
TANGIBLE FIXED ASSETS
Long
Leasehold
Property
COST
Equlpment
Total
As at 1 August 2021
Addltlon8
702.715
127.384
33,769
830,099
33,789
As at 31 Juty 2022
702.715
161,153
863,868
DEPRECIATION
As at 1 August 2021
Charg8 for the year
380.471
7,669
95,823
8.855
476,294
16.524
As at 31 July 2022
388.140
104,678
492,818
NET BOOK VALUE
31 July 2022
314.575
56,475
371,050
31 July 2021
322.244
31.561
353,805
GENERAL FUNDS
DESIGNATED FUNDS
85,941
228 634
53.415
139,356
231694

BRENTWOOD THEATRE TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR TO 31 JULY 2022
FIXED ASSETS- THEATRE BUILDING
The long leasehold property reflected in these accounts reprvsents the historical cost of the
construction of the building which was furKled from donations and contributions r￿Ned at the
time. The cost of the building bs b￿.ng depreciated over the period of the lease of the land on
which the building is constructed. A new fffty-year lease was entered into on 31 October 2013 and
the net book value at that date has been depreciated over the penod of the thse.
CAPITAL AND RESERVES
The Theatre's capital arKI reserves are reve8￿ted by assets and liabilities and are split as
foll¢)WS'.
General Funds Deslgnated Funds
Totsl
Fixed Assets
Cash Balances
Llabilities less Olher Current Assets
139,356
71,751
(173.836)
231.694
51,700
135,291
371.050
123,451
(38.545)
37.271
418.685
455.956
BOX OFFICE INCOME
Box Offi¢e income includes £19.550 (2021.. £0) in respect of the Christmas Show and £5,095
(2021.. £3.419) in r8speck of Own Shows.
CHRISTMAS SHOW
2022
2021
Box Office Income
19,550
Expenses
(10,622)
SURPLUS ON CHRISTMAS SHOW
Expenses include £1,500 (2021.. £0) In respect of an intemal tharge for the hire of the theatre,
which is included in Hire of theatre in the Income arKI Expenditure Account.
OWN SHOWS
2022
2021
Box Office Income
5.095
3,419
(1,499)
(2.497)
SURPLUS ON OWN SHOWS

BRENTWOOD THEATRE TRUST
DESIGNATED FUNDS ACCOUNT
FOR THE YEAR TO 31 JULY 2022
2022
2021
INCOME RECEIVED
Donations
Interest
s.￿0
305
315
LESS EXPENDITURE
Bank Charges
SURPLUS FOR THE YEAR
BEFORE DEPRECIATION
5,265
315
Depreciation Equipment
Depreciation Long Leasehold Property
625
625
12
28
(DEFICIT) FOR THE YEAR
AFTER DEPRECIATION
(863)
(5,813)
8alan¢8 Brought Forward
BALANCE AT 31 JULY 2022
419,548
425.361
418,685
419,548
R8pre$8nted by..
Long Leasehold Prop
Equipment
228,634
3,060
234,137
3,885
Balance at Bank
Due from General Funds
51.7C(I
135,291
51,435
130.291
186.991
181,726
TOTAL
418,685
419.548
10-

BRENTWOOD THEATRE TRUST
ACCOUNTANT'S REPORT TO THE DIRECTORS
ON THE UNAUDITED ACCOUNTS OF
8RENTWOOD THEATRE TRUST
I reoon on the accounts for the year ended 31 July 2022 sel out on pages 5 10 10.
Respective Responsibllrties of Directors and Reportlng Accountant
As described in Ihe Directors Report the company s Directors are responsible for the preparation
of the accounts. and they consider that the company Is exempl from an audit. 11 Is my responsibilily
to carry out procedures designed lo enable me lo report my opinion.
Basls of Oplnion
My work was conducted in accordan￿ ￿th the Statement of Stsndards foi Reporting
Accountants. 8nd so my procedures consisted of comparing the accounts with the accounling
records kept by the company and making such limited enquiries of Ihe officers of the company 35
considered necessary lor the purposes ol this report. These procedures provide only the
assurance expressed In my opinion
Oplnion
In my opinion.
The accounts are In agreement '￿$th the accounting Tecords kepl by the company under
Section 386 of the Companies Act 2006
bl
Having regard only lo. and on the basis of. Ihe Infomabon contsined in those accountin9
records
The accounts have been drawn up In a manner consistent wth ltte accounting
reauiremenls specrfied In Section 396 of the Act
The company satisfied the condikn.ons for exemption from an audil of the accounts
for the year specrfied in Seclion 477 of the Act and did not. at any tsme within that
year. fall wlhin any of Ihe calegones of companies not anlilled lo the exempiion
specified In Section 476
R Lambourne
Report5ng Accountant