BRENTWOOD THEATRE TRUST (A company Ilmlted by Guaranto0) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR TO 31 JULY 2021 Charlty Number 285716 Company Number 1669034
BRENTWOOD THEATRE TRUST COMPANY INFORMATION FOR THE YEAR ENDED 31 JULY 2021 PRESIDENT The Lord Petre VICE PRESIDENTS Audrey Longman Jean M¢Glnley Mary RMan Llonol Wernlck DIRECTORS Ml¢hael Hawkln8(Chalrnianl Stephen Abbott(Hon Treasur•r) Michael Bond Gary Catlln Anne Elllss Penelope Holllngton Peter Mayo Robert SouthgatolDewty Chairnian) Patrlck Stovons Davld Te• Wllllam W•1 COMPANY and MINUTES SECRETARY Jos Holllngton REGISTERED OFFICE 1 S Shenlleld Road 8rentr•ood Essex CM15 8AG COMPANY NUMBER 1669034 (England & Wales CHARITY NUMBER 285716 BANKERS HSBC Bank pk 91 High Stro•t Brontwood Essex CM14 4RU REPORTING ACCOUNTANT Rlchard Lambourne
BRENTWOOD THEATRE TRUST DIRECTORS. REPORT FOR THE YEAR ENDED 31 JULY 2021 Th8 directors submit Iheir report and the financial statements of the company for the year ended 31 July 2021. CHAIRMAN'S REPORT l obseNed in my notes accofflpanwng tho 2020 Report and Accounts that the year had 'undoubtedty been the most difficull in the Theatre's history. due to the impaci of Covid-19. 1 regret to say Ihat this past year has been little better as the Theatre remained fOlblY dosed for most of It, surviving on Government grants and the FurlLMJghlng scheme. However, it is gratifying that the Theatre has o)me through the experience intact and with the Theatro Manager and key staff still very much Wth us. A crowd-funding inilialive raised around £15,000 frcvn gènerous supporters who share our vision of the Theatr8 remaining a key and thriving part of Brenlwood's ujltural Irf8. We are deeply grateful for and touched by their support. The Board pays tribute to Theatre Manager lan Southgate. his assistant Bex Foreman and their staff for thelr patience in this dtfficuft period and for the enthusiasm and hard WDrk they have displ8y8d in managing lo continue offering performanc8s. includin9 communty cinema. when lock- down easements allowed. During th8 year, improvements were made to the palio area, mainly invofving the installatlon of a substantial awning, vthich, coupled with heaters. offers a more ccrfnfortable {and $ocially- distanced. when required) environment for theatrOerS. Lockdown also offered the opportunty to assess how best to face the fulur8 - resulng In a Covld- 19 Recovery and Redevelopment Plan. This involved a thorough re-assessmènt of working practices and use of Theatre space. Undér the plan, the Foyer will consolidate its position as the hub of the Theatre, with much-improvèd facllllles and the establishment of a café for thé general public, as well as hiring companies to enjoy. More current office space is being released to hire out not just for rehearsals and theatrical pèrformances, bul also for business meetlngs etc. Modem worklng practl¢es, uslng avallable technology, make this possible. Your Board and Theatre Managemenl are very posrtive about the possibilities this partial re-purposiry of the Theatre. coupbed wslh the mc*Jemisalion programme, offers for the future. We remain optimistic about the future for the Theatre, but of o)urse hope that any possible adverse developments in the nati01 rnanagem8nt of th8 pandemic will not impede that ambition. Thoatre Managomont I have already paid Irlbute lo the stslwart role playèd by Theatre Manager lan Southgate who is also demonstrating advanced project-management skills In overseeing the refurbishment programme. l also pay Inbute to Ihe role pYed by Bex Foreman, vtho has stepped up to be more of an understudy to lan. Thi5 also applies to the technical support staff on whom the Thealre relies so heavily. Flnally, we a¢know18dge yth thanks the support given by Liz Southgate in har administrative role. Volunte•rn Brentwood Theatre has avaYS been fortunate to have the svpporl of a large number of volunteers as many as 50. They have also experienced a frustrating year. but have offered willing support when called on to do so and stand ready to adopt the new working praclices being broughl In. Without such support Brenhvood Theatre, as wilh many other provincial theatres would find it difficult, ff not impossible. to operate. Our profound thanks are due to them. We Wre also saddened by loss of so many friends over the past year but in particular. Marjorie Dunn who has performed and directed at this theatre over many years; Fred Sarchet vtho volunteered arKI was
BRENTWOOD THEATRE TRUST always available to lend a hand back stage., John Dobson who vrds a 'great friend and slabwart., as well as a Vice President, of the theatre supporting tl over tho past twenty years or so working tirelessly behind the scenes building scenery for many productions but in particular our Christmas shows and helping with the overall maintenance of the theatre thilst assisting back stage for many produdions. In reo)gnition of this our workshop is named after him. They will all be sorely missed. Flnancos Al a time of existential threat, affecling the enlire entertainment industry, it is heartening that the Theatre has remained financially viab18. The Accounts indicate Ihat the loss for the year was a containable £13k when taking into consideration 18asehold depreciation. R8s8rves remain relatively healthy. There is no doubt that the years ahead remain chalng1ng, bui the solld support of the Ic¢al communty, demonstrated by the success of the crowd-furKling initiative and the fact thal hiring companies are keen to retum to the Theatre, suggest that our Optimism is well placed. Communlty Involvement The th8atre has continuèd to become involved with varbous l)usiness groups such as the Brenfvnod Businéss Partnership and Brentwood Chamber of Commerce; and wth the more general communty. including 'G8tting into Arts,. Thaatro Shows The Covid Pandemi¢ has of course htt thé theatre hard. and It was onty allowed to reopen for a brief period in the autumn of 2020. with Community cinèma scr8enlngs. Sadly, lockdown caused the cancellation of that year's Christmas shcy•V. We have r8-sch8dulèd il for th8 coming Christmas. We were able to put on a few shows in Juty 2021 - Wondedand, (a Children's show), 'Muslcal Theatre Treats, (concert) and the musical 'Raft'. Facllltlos Improv•menls I have already mentioned Ihe malor Improvements programme undertaken by the Theatre over the past year, bthich is intended to add lo ils attraction to the public, and the continuing viability of the Theatre. Tho Theatrn Trust Board Flnally, I wouhl Ilke to express my gratitude to the members of thè Board vtho are 811 volunté8rs and bring valued expertise las leaders in their respective fields), as vtsll as great enthusiasm, for the benefit of the Theatre. During the reporting year. our Company Secretary, Stuart Mathieson, sadly di6d, but we have been grateful to Jos Hollington vtho has taken over and done a fine job. The Board was also strengthened when Anne Elliss, Senior Partner of the law firm Tees. joined us. Representatives of Brentwood Council join our Board meetirvJs as Observer Directors and we are grateful to them for their supportive involvement. With a strong Board. Theatre Management and loyal as well as enthusiastic supporters in the communty, l am confident that the future is bnght for BrentwH)od Theatre. which I have always regarded as a Jewel In BrenoOd'S crown. a Hawklns Chalrnian
BRENTWOOD THEATRE TRUST PRINCIPAL ACTIVITY The company operates a local theatre for the purposes of encouraging arKI promoting local Arts and Drama and the education of local youth. FINANCIAL REVIEW Although wè had minimal income during the year becaus8 of the continuing impact of the pandemic. the Theatre actually produced a small surplus before depreaation. This was principally due to the receipt of govemment 8nd local aulhority grants and a very successful crowd funding campaign. However, tight control of expenses. despite continuing to pay our staff in full. and maximising the limited opportunities to generate revenue also played their part. Cash resources and net current assets have risen by £16k and £1k re$pectivety. The next financial year wlll s88 the start of a retum to nomiality and are projecting Sncome of around 60°A of the last full year of operations. We are hopeful that with substantial fund ralslng acllvltl8s that the deficit for the year Gqn be contained to around £10k. RESERVES POUCY The alm of the Theatre is to generate a small surplus before Long Leasehold Depreryation. The Theatre's Reserve Policy is to maintain a mlnimum of £20,000 free cash to meet unforeseen circumstances such as emergency repairs or an unexpected shutdown. PLANS FOR THE FUTURE For the second year running. we are reporting on anothèr 8Xtremety challenging year for the theatre. with very little opportunity lo be open for shows, films and hires in the past review period. However, as the Chairman's report notes, we grasped thè opportunity to renovat8 and renew the Foyer area and re-design some of the day lo day working procedures, $0 our focus in the coming y8ar will be to maximise the use of these new arrangements and to fully resume our programme of entertainment. The launch of our new "Fnends Scheme" was On again, of necessrty, put on hold and we hope lo advertise this in Ihe year ahead. DIRECTORS Thé directors who served durlng the year are as follows: _ Michael Hawkins Stephen Abbott Michael Bond Gary Catlln Anne Elliss (appointéd 11° May 2021) Penelope Hollington Peter Mayo Robert Southgate Patrick Stevens David Tee William Wells
BRENTWOOD THEATRE TRUST DIRECTORS, RESPONSIBILrriES Company law requires the directors to ppare financial statements for each financial year which give a true and fair view of the stats of affairs of the company and of the profit and loss of the company for the period. In preparing those statements the directors ar8 required to: . select suitable accounting pdicies and then apply Ihem consistentty; make judgements and estimates that are reasonab and prudent: follow applicable accounting standards. subject to any material departures disclosed and explained in the financial statements. prepare the financial statements on the going concem basis unkns it is inappropriat8 to pr8SUm that the company wll continue in business. The directors are responsible for the keeping of proper aCUntIng records vthich disclose with reasonable accuracy at any time the financial position of the company and to ènable them to ensure that the financial statements comply with the Companies Act 2006. They arè also responsible for safeguarding the assets of the company and hence for tsking reasonable steps for the prevention of fraud and other irregularsties. d) RISK MANAGEMENT The directors have a rlsk management strategy comprised of an annual revlew of the risks of the Trust and proc8dures to m¢tigate those risks identified in the plan. The review has identrfied flnancial sustainability and health and safety as being the major risks and the Theatre Board continues lo rewew its financial sustainability against Ihe backdrop of the ongoing Covid-19 pandemic that could bring further volatility, as well as its health and safety policies and procedures In the Current regulatory and compliance cllmal6. The above report has been prepared in accordance with the special provlslons of Part 15 of the Companies Act 2006 relating to small companies. Approved by the Board on 9 Novèmber 2021
BRENTWOOD THEATRE TRUST INCOME AND EXPENDITURE FOR THE YEAR TO 31 JULY 2021 2021 2020 INCOME Box Office Less PayThents to Players Hire of Theatre 8.541 62,128 27,089 33,806 16.058 315 36.304 47 60,895 39,542 14,166 123 Deslgnated Funds Incom8 Donations and Grants Gift Aid 52,724 114.726 BAR ACCOUNT Bar Takings Less.. Bar Purchases Bar Wages 1.744 11,651) {742) 16,878 18,S22} (5,245} Bar (Defiat) I Suolus {649) 3,111 TOTAL INCOME 52,075 117,837 EXPENSES Wages Christmas Show Expenses Own Show Exponsos Maintenance Rates and Water Rates Insurancè Bank Charges and Credit Card ChaTrJ8S Book-keeping and Payroll Clèaning Printing Postage & Stationery Miscellaneous Telephone Heating and Lighting Brents Expenses Advertising Training Deslgnated Fund$ Dlroct Expenses 27.624 33,896 28,838 4,535 3.173 1.877 3.025 505 4,100 4.482 353 3,174 552 4,825 2,364 376 297 5.81B 2.497 2,177 203 3.169 310 3.128 3,174 2,635 582 4,389 535 TOTAL EXPENSES 50.647 102,190 SURPLUS FOR THE YEAR BEFORE DEPRECIATION Depreciation of Equipment Depreciation of Long Leasehokl 1.428 15.647 6,930 7,479 14 IDEFICln I SURPLUS FOR THE YEAR AFTER DEPRECIATION (13,171) APPROPRIATIONS Provision for Major MainlenarKe Transfer from Designated Funds (DEFICIT) FOR THE YEAR (2,0001 (2.O¢XI)
BRENTWOOD THEATRE TRUST COMPANY NUMBER: 1669034 BALANCE SHEET AT 31 JULY 2021 2021 2020 FIXED ASSETS Long Leasehold Property Equlpment 322,244 31,561 329,913 38,491 353.805 368,404 CURRENT ASSETS Debtors and Prepayments Bar Slock Cash al Bank- Designated Funds Cash al Bank- Gen6ral Funds Cash in Hand 6.562 411 51.435 90,714 426 149,548 31,981 8,100 902 51,120 75.650 466 136,238 20,099 CREDITORS DUE WITHIN ONE YEAR NET CURRENT ASSETS 117.567 118,139 Provislon for Major Maintenance 2,000 TOTAL ASSETS LESS LIABILITIES 467,372 482,543 CAPITAL AND RESERVES Accumulated Fund Retained (Deficit) 57.182 (9.358) 85,579 {28,397> 47.824 419,548 57,182 425,361 Designated Funds 467.372 482,543 EXEMPTION FROM AUDrr For the year ended 31 Juty 2021 the company was entitled to exernption under Sectlon 477 of the Companies Act 2006. Members have not requir the Company to obtain an audrt in accordance with Section 476 of the Companies Act 2006. The Directors ad(nowledge their responsibility for.- ensuring the Company keeps accounting re(xirds vlhkh comply with Section 386 of the Compani8s Act 2006; preparing accounts which give a true and fair view of the state of affairs of the company as al the end of the financial year and of its profrt or loss for the financial year, in accordance with the requSrements of Section 394 and 395 of the Companies Act 2006 and whTrch otherwise comply with Ihe requirements of Ihe compan Act 2006 relating to accounts. so far as applicab to the company. The accounts have been prepared in accordance viith the sp#al provisions of Part 15 of the Companies Act 2006 relating to small companies. b) Michael Hawkins. Chaimian Stephen Abbott, Hon Treasurer
BRENTWOOD THEATRE TRUST STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR TO 31 JULY 2021 General D8slgnat8d Funds Funds 2021 Total 2020 Total INCOMING RESOURCES Donations and Gran1$ Bar and Box Office Interest Received 36,351 19.959 36,351 19,959 315 53,262 112,812 569 315 56.310 315 56,625 166,643 Resources Expended (63.6681 {6,128) {69,796} (166,144) Net (Outgoing) I Incoming Resources (7.358} (5,813) {13,171} 499 Movement on Provision for Major Maintenance {2,000} (2,000} (2,000) 8alanc8 81Fwd 1 August 2020 57.182 425.361 482.543 484.044 Balance CIFwd 31 July 2021 47,824 419,548 467,372 482,543
BRENTVVOOD THEATRE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR TO 31 JULY 2021 ACCOUNTING POLICIES The follon9 accounting policies have been used consistenuy in dealing with items which are considered matsrial In relation to the companys financial slatements. {a) Basis of Preparation The accounts have been prepared under the historical cost convention. The Designated Funds comprise donations and ¢ontributit)ns received to finance the cOnstructn of the building and substantial legacies reived. Ib) Donatlons Donations are recognised as they are received. Ic) Flxed Assets Fixed assets are recorded at cost and d8precialed on a straKJhl lin8 basis over Ih8ir expected useful lives as follows- long leasehold propety- 50 yèars $8aling and lighting rig - 15 ar$ computer equipment- S arS other equipment- 7 years EXEMPTION FROM AUDrr The company meets the definttion of a small company as set oul in Section 476 of the Companies Act 2006 and is consequently exempt from the requirements to have rts aUnIS audited. TANGIBLE FIXED ASSETS Long L•as•hold Property COST Equlpment Total As at 1 August 2020 Additions 702.715 127,384 830.099 As al 31 July 2021 702,715 127,384 830.099 DEPRECIATION As al 1 August 2020 Chargè for the year 372,802 7,669 88,893 6.930 461,695 14,599 As al 31 Juty 2021 380.471 95.823 476.294 NET BOOK VALUE 31 July 2021 322.244 31.561 353.805 31 July 2020 329.913 38.491 368,404 GENERAL FUNDS DESIGNATED FUNDS 88.107 27.876 115,983 237 822 Aldluom •r• n•t aldononI Thc•ld of750
BRENTWOOD THEATRE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR TO 31 JULY 2021 FIXED ASSETS- THEATRE BUILDING The long leasehold property reflected in these accounts represents the historical cost of the construction of the building which vS funded from donallons and contribLrtions received at the time. The cosl of the building is being depreciated over the perh of the lease of the land on v4hich the building is constructed. A new fifty-year lease was entered into on 31 October 2013 and the net book value at that date has been depreciated over the period of the new lease. CAPITAL AND RESERVES The Theatre's capital and reserves are represented by assets and liabilities and are spllt 8S follows.. G•noral Funds Deslgnatsd Funds Total Fixed Assets Cash Balances Current Liabilities less Other Currenl Assets 115,983 91.140 237,822 51,435 353,805 142,575 1159.299) 130.291 {29,008) 47,824 419,548 467,372 BOX OFFICE INCOME Box Office income includes £0 (2020.. £20,943) In rèspect of the Christmas Show; £012020: £1.1531 in resped of the Brents and £3,419 (2020.. £5.006) in respect of Shows. CHRISTMAS SHOW 2021 2020 Box Office Income DonalSons 20,743 200 20,943 (28,8381 Exp8ns88 {DEFicin ON CHRISTMAS SHOW Expenses include £0 (2020: £4.0001 in respect of an intemal charge for Ihe hire of the theatre. which Is Included in Hlre of theatre in the Incomè and Expenditure Account.
BRENTWOOD THEATRE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR TO 31 JULY 2021 OWN SHOWS 2021 2020 Box Income Donations 3,419 3.419 5,006 Expenses (2,497) 14.535) SURPLUS ON OWN SHOWS 10-
BRENTWOOD THEATRE TRUST DESIGNATED FUNDS ACCOUNT FOR THE YEAR TO 31 JULY 2021 2021 2020 INCOME RECEIVED Donations Interest 38,973 569 315 LESS EXPENDITURE Gill Wilson Brents Award Professional Fees re Extensn (100} (5,7181 SURPLUS FOR THE YEAR BEFORE DEPRECIATION 315 33,724 Depreciation EqLtipment Depreciation Long Leasehold Property 625 1,325 {DEFicin i SURPLUS FOR THE YEAR AFTER DEPRECIATION 15,813) 26,896 Balance Brought Fop•vard 425,361 398.465 BALANCE AT 31 JULY 2021 419,548 425,361 Represented by.. Long Leasehold Property EquSpm8nt 234,137 3,685 239,640 4,310 Balance at Bank Debtors and prepayments Due from General Funds 51,435 51,120 130.291 130,291 181.726 181,411 TOTAL 419.548 425,361
BRENTWOOD THEATRE TRUST AccouKfAiifs REpoirf TO THE DIRECTORS ON THE UNAUDITED ACCOUNTS OF BRENTWOOD THEATRE TRUST I report on th6 acownts forthe Jwr erKled 31 July 20218et out on pages 5 to 11. Raspo¢Uvo Re8ponslblllllos of Dlr•ctor• and Reportlng Aecounlaftt A8 doscrfbed on the Directors, Report, th8 compan$ Directors are respon6ible ts the preparation of the accounts. and conslder that the c(mpany is exempt from an aud It16 ry r8sponsibility to cwry out pn)cedures d8s19r to enable me to repL¥t my oplnlo 8 of Oplnlon My work w&8 c¥)nducted in 8ccord8nce 1th the Statement of Standard8 fcK ReportirvJ Accountants, and 80 my procedures consisted of comparing the accounts with th8 accounting récords kept by the company, and makhg such Ilmlted 8nqulri8s thg officers of the company 88 I CSIdered necessary for the pu0$08 of tt¥s reprt Th888 pr(tlureS prode only tho &rysurance eypressed in my oplnlon. OpFnlon In my oplnlon: The a)Unts arn In 8gmmonl the ac•))untkng rewds kept by the company under S8(thn 386 rfthe Companles Act 2008. Havlng r8g8rd only to, and on th8 ba8ls of. thè h>mtIc (y)rtsined kn thoee acLryJntlng The accounts have been dran up In a manner u)n818tsnt vAth the occountlng rwulrprnents specmed In SKUon 396 of the Ad. Th8 0)mp8ny satlsfied the crJndltlon8 fty exemptim from an audlt of accounts for the year specffied In S8Ction 477 of the Act and dld noL at any Ume Wthln that par, fal w7thin ary of the categories of companles not enliued to the exempllon 8p8ufi8d in Sedlon 476. Lamlx)ume Reporbng Accountant IA ./1. 12-