BRENTWOOD THEATRE TRUST
(A company Ilmlted by Guaranto0)
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR TO 31 JULY 2021
Charlty Number 285716
Company Number 1669034

BRENTWOOD THEATRE TRUST
COMPANY INFORMATION
FOR THE YEAR ENDED 31 JULY 2021
PRESIDENT
The Lord Petre
VICE PRESIDENTS
Audrey Longman
Jean M¢Glnley
Mary R￿Man
Llonol Wernlck
DIRECTORS
Ml¢hael Hawkln8(Chalrnianl
Stephen Abbott(Hon Treasur•r)
Michael Bond
Gary Catlln
Anne Elllss
Penelope Holllngton
Peter Mayo
Robert SouthgatolDewty Chairnian)
Patrlck Stovons
Davld Te•
Wllllam W•1
COMPANY and MINUTES SECRETARY
Jos Holllngton
REGISTERED OFFICE
1 S Shenlleld Road
8rentr•ood
Essex
CM15 8AG
COMPANY NUMBER
1669034 (England & Wales
CHARITY NUMBER
285716
BANKERS
HSBC Bank pk
91 High Stro•t
Brontwood
Essex
CM14 4RU
REPORTING ACCOUNTANT
Rlchard Lambourne

BRENTWOOD THEATRE TRUST
DIRECTORS. REPORT
FOR THE YEAR ENDED 31 JULY 2021
Th8 directors submit Iheir report and the financial statements of the company for the year ended
31 July 2021.
CHAIRMAN'S REPORT
l obseNed in my notes accofflpanwng tho 2020 Report and Accounts that the year had
'undoubtedty been the most difficull in the Theatre's history. due to the impaci of Covid-19. 1 regret
to say Ihat this past year has been little better as the Theatre remained fO￿lblY dosed for most of
It, surviving on Government grants and the FurlLMJghlng scheme.
However, it is gratifying that the Theatre has o)me through the experience intact and with the
Theatro Manager and key staff still very much W￿th us.
A crowd-funding inilialive raised around £15,000 frcvn gènerous supporters who share our vision
of the Theatr8 remaining a key and thriving part of Brenlwood's ujltural Irf8. We are deeply
grateful for and touched by their support.
The Board pays tribute to Theatre Manager lan Southgate. his assistant Bex Foreman and their
staff for thelr patience in this dtfficuft period and for the enthusiasm and hard WDrk they have
displ8y8d in managing lo continue offering performanc8s. includin9 communty cinema. when lock-
down easements allowed.
During th8 year, improvements were made to the palio area, mainly invofving the installatlon of a
substantial awning, vthich, coupled with heaters. offers a more ccrfnfortable {and $ocially-
distanced. when required) environment for theatr￿OerS.
Lockdown also offered the opportunty to assess how best to face the fulur8 - resul￿ng In a Covld-
19 Recovery and Redevelopment Plan. This involved a thorough re-assessmènt of working
practices and use of Theatre space. Undér the plan, the Foyer will consolidate its position as the
hub of the Theatre, with much-improvèd facllllles and the establishment of a café for thé general
public, as well as hiring companies to enjoy.
More current office space is being released to hire out not just for rehearsals and theatrical
pèrformances, bul also for business meetlngs etc. Modem worklng practl¢es, uslng avallable
technology, make this possible. Your Board and Theatre Managemenl are very posrtive about the
possibilities this partial re-purposiry of the Theatre. coupbed wslh the mc*Jemisalion programme,
offers for the future. We remain optimistic about the future for the Theatre, but of o)urse hope that
any possible adverse developments in the nati￿01 rnanagem8nt of th8 pandemic will not impede
that ambition.
Thoatre Managomont
I have already paid Irlbute lo the stslwart role playèd by Theatre Manager lan Southgate who is
also demonstrating advanced project-management skills In overseeing the refurbishment
programme. l also pay Inbute to Ihe role p￿Yed by Bex Foreman, vtho has stepped up to be more
of an understudy to lan. Thi5 also applies to the technical support staff on whom the Thealre
relies so heavily. Flnally, we a¢know18dge y￿th thanks the support given by Liz Southgate in har
administrative role.
Volunte•rn
Brentwood Theatre has a￿vaYS been fortunate to have the svpporl of a large number of volunteers
as many as 50. They have also experienced a frustrating year. but have offered willing support
when called on to do so and stand ready to adopt the new working praclices being broughl In.
Without such support Brenhvood Theatre, as wilh many other provincial theatres would find it
difficult, ff not impossible. to operate. Our profound thanks are due to them. We W￿re also
saddened by loss of so many friends over the past year but in particular. Marjorie Dunn who has
performed and directed at this theatre over many years; Fred Sarchet vtho volunteered arKI was

BRENTWOOD THEATRE TRUST
always available to lend a hand back stage., John Dobson who vrds a 'great friend and slabwart., as
well as a Vice President, of the theatre supporting tl over tho past twenty years or so working
tirelessly behind the scenes building scenery for many productions but in particular our Christmas
shows and helping with the overall maintenance of the theatre thilst assisting back stage for many
produdions. In reo)gnition of this our workshop is named after him. They will all be sorely missed.
Flnancos
Al a time of existential threat, affecling the enlire entertainment industry, it is heartening that the
Theatre has remained financially viab18. The Accounts indicate Ihat the loss for the year was a
containable £13k when taking into consideration 18asehold depreciation. R8s8rves remain
relatively healthy.
There is no doubt that the years ahead remain chal￿ng1ng, bui the solld support of the Ic¢al
communty, demonstrated by the success of the crowd-furKling initiative and the fact thal hiring
companies are keen to retum to the Theatre, suggest that our Optimism is well placed.
Communlty Involvement
The th8atre has continuèd to become involved with varbous l)usiness groups such as the
Brenfvnod Businéss Partnership and Brentwood Chamber of Commerce; and wth the more
general communty. including 'G8tting into Arts,.
Thaatro Shows
The Covid Pandemi¢ has of course htt thé theatre hard. and It was onty allowed to reopen for a
brief period in the autumn of 2020. with Community cinèma scr8enlngs. Sadly, lockdown caused
the cancellation of that year's Christmas shcy•V.
We have r8-sch8dulèd il for th8 coming
Christmas. We were able to put on a few shows in Juty 2021 - Wondedand, (a Children's show),
'Muslcal Theatre Treats, (concert) and the musical 'Raft'.
Facllltlos Improv•menls
I have already mentioned Ihe malor Improvements programme undertaken by the Theatre over the
past year, bthich is intended to add lo ils attraction to the public, and the continuing viability of the
Theatre.
Tho Theatrn Trust Board
Flnally, I wouhl Ilke to express my gratitude to the members of thè Board vtho are 811 volunté8rs
and bring valued expertise las leaders in their respective fields), as vtsll as great enthusiasm, for
the benefit of the Theatre. During the reporting year. our Company Secretary, Stuart Mathieson,
sadly di6d, but we have been grateful to Jos Hollington vtho has taken over and done a fine job.
The Board was also strengthened when Anne Elliss, Senior Partner of the law firm Tees. joined
us. Representatives of Brentwood Council join our Board meetirvJs as Observer Directors and we
are grateful to them for their supportive involvement.
With a strong Board. Theatre Management and loyal as well as enthusiastic supporters in the
communty, l am confident that the future is bnght for BrentwH)od Theatre. which I have always
regarded as a Jewel In Bren￿oOd'S crown.
a Hawklns
Chalrnian

BRENTWOOD THEATRE TRUST
PRINCIPAL ACTIVITY
The company operates a local theatre for the purposes of encouraging arKI promoting local Arts
and Drama and the education of local youth.
FINANCIAL REVIEW
Although wè had minimal income during the year becaus8 of the continuing impact of the
pandemic. the Theatre actually produced a small surplus before depreaation. This was principally
due to the receipt of govemment 8nd local aulhority grants and a very successful crowd funding
campaign. However, tight control of expenses. despite continuing to pay our staff in full. and
maximising the limited opportunities to generate revenue also played their part. Cash resources
and net current assets have risen by £16k and £1k re$pectivety.
The next financial year wlll s88 the start of a retum to nomiality and are projecting Sncome of
around 60°A of the last full year of operations. We are hopeful that with substantial fund ralslng
acllvltl8s that the deficit for the year Gqn be contained to around £10k.
RESERVES POUCY
The alm of the Theatre is to generate a small surplus before Long Leasehold Depreryation. The
Theatre's Reserve Policy is to maintain a mlnimum of £20,000 free cash to meet unforeseen
circumstances such as emergency repairs or an unexpected shutdown.
PLANS FOR THE FUTURE
For the second year running. we are reporting on anothèr 8Xtremety challenging year for the
theatre. with very little opportunity lo be open for shows, films and hires in the past review period.
However, as the Chairman's report notes, we grasped thè opportunity to renovat8 and renew the
Foyer area and re-design some of the day lo day working procedures, $0 our focus in the coming
y8ar will be to maximise the use of these new arrangements and to fully resume our programme of
entertainment. The launch of our new "Fnends Scheme" was On￿ again, of necessrty, put on hold
and we hope lo advertise this in Ihe year ahead.
DIRECTORS
Thé directors who served durlng the year are as follows: _
Michael Hawkins
Stephen Abbott
Michael Bond
Gary Catlln
Anne Elliss (appointéd 11° May 2021)
Penelope Hollington
Peter Mayo
Robert Southgate
Patrick Stevens
David Tee
William Wells

BRENTWOOD THEATRE TRUST
DIRECTORS, RESPONSIBILrriES
Company law requires the directors to p￿pare financial statements for each financial year which
give a true and fair view of the stats of affairs of the company and of the profit and loss of the
company for the period.
In preparing those statements the directors ar8 required to: .
select suitable accounting pdicies and then apply Ihem consistentty;
make judgements and estimates that are reasonab￿ and prudent:
follow applicable accounting standards. subject to any material departures disclosed and
explained in the financial statements.
prepare the financial statements on the going concem basis unkns it is inappropriat8 to
pr8SUm that the company wll continue in business.
The directors are responsible for the keeping of proper aC￿UntIng records vthich disclose with
reasonable accuracy at any time the financial position of the company and to ènable them to
ensure that the financial statements comply with the Companies Act 2006. They arè also
responsible for safeguarding the assets of the company and hence for tsking reasonable steps for
the prevention of fraud and other irregularsties.
d)
RISK MANAGEMENT
The directors have a rlsk management strategy comprised of an annual revlew of the risks of the
Trust and proc8dures to m¢tigate those risks identified in the plan. The review has identrfied
flnancial sustainability and health and safety as being the major risks and the Theatre Board
continues lo rewew its financial sustainability against Ihe backdrop of the ongoing Covid-19
pandemic that could bring further volatility, as well as its health and safety policies and procedures
In the Current regulatory and compliance cllmal6.
The above report has been prepared in accordance with the special provlslons of Part 15 of the
Companies Act 2006 relating to small companies.
Approved by the Board on 9 Novèmber 2021

BRENTWOOD THEATRE TRUST
INCOME AND EXPENDITURE
FOR THE YEAR TO 31 JULY 2021
2021
2020
INCOME
Box Office
Less PayThents to Players
Hire of Theatre
8.541
62,128
27,089
33,806
16.058
315
36.304
47
60,895
39,542
14,166
123
Deslgnated Funds Incom8
Donations and Grants
Gift Aid
52,724
114.726
BAR ACCOUNT
Bar Takings
Less.. Bar Purchases
Bar Wages
1.744
11,651)
{742)
16,878
18,S22}
(5,245}
Bar (Defiat) I Suolus
{649)
3,111
TOTAL INCOME
52,075
117,837
EXPENSES
Wages
Christmas Show Expenses
Own Show Exponsos
Maintenance
Rates and Water Rates
Insurancè
Bank Charges and Credit Card ChaTrJ8S
Book-keeping and Payroll
Clèaning
Printing Postage & Stationery
Miscellaneous
Telephone
Heating and Lighting
Brents Expenses
Advertising
Training
Deslgnated Fund$ Dlroct Expenses
27.624
33,896
28,838
4,535
3.173
1.877
3.025
505
4,100
4.482
353
3,174
552
4,825
2,364
376
297
5.81B
2.497
2,177
203
3.169
310
3.128
3,174
2,635
582
4,389
535
TOTAL EXPENSES
50.647
102,190
SURPLUS FOR THE YEAR
BEFORE DEPRECIATION
Depreciation of Equipment
Depreciation of Long Leasehokl
1.428
15.647
6,930
7,479
14
IDEFICln I SURPLUS FOR THE YEAR
AFTER DEPRECIATION
(13,171)
APPROPRIATIONS
Provision for Major MainlenarKe
Transfer from Designated Funds
(DEFICIT) FOR THE YEAR
(2,0001
(2.O¢XI)

BRENTWOOD THEATRE TRUST
COMPANY NUMBER: 1669034
BALANCE SHEET AT 31 JULY 2021
2021
2020
FIXED ASSETS
Long Leasehold Property
Equlpment
322,244
31,561
329,913
38,491
353.805
368,404
CURRENT ASSETS
Debtors and Prepayments
Bar Slock
Cash al Bank- Designated Funds
Cash al Bank- Gen6ral Funds
Cash in Hand
6.562
411
51.435
90,714
426
149,548
31,981
8,100
902
51,120
75.650
466
136,238
20,099
CREDITORS DUE WITHIN ONE YEAR
NET CURRENT ASSETS
117.567
118,139
Provislon for Major Maintenance
2,000
TOTAL ASSETS LESS
LIABILITIES
467,372
482,543
CAPITAL AND RESERVES
Accumulated Fund
Retained (Deficit)
57.182
(9.358)
85,579
{28,397>
47.824
419,548
57,182
425,361
Designated Funds
467.372
482,543
EXEMPTION FROM AUDrr
For the year ended 31 Juty 2021 the company was entitled to exernption under Sectlon 477 of the
Companies Act 2006.
Members have not requir￿ the Company to obtain an audrt in accordance with Section 476 of the
Companies Act 2006.
The Directors ad(nowledge their responsibility for.-
ensuring the Company keeps accounting re(xirds vlhkh comply with Section 386 of the
Compani8s Act 2006;
preparing accounts which give a true and fair view of the state of affairs of the company as
al the end of the financial year and of its profrt or loss for the financial year, in accordance with the
requSrements of Section 394 and 395 of the Companies Act 2006 and whTrch otherwise comply with
Ihe requirements of Ihe compan￿ Act 2006 relating to accounts. so far as applicab￿ to the
company.
The accounts have been prepared in accordance viith the sp￿#al provisions of Part 15 of the
Companies Act 2006 relating to small companies.
b)
Michael Hawkins. Chaimian
Stephen Abbott, Hon Treasurer

BRENTWOOD THEATRE TRUST
STATEMENT OF FINANCIAL ACTMTIES
FOR THE YEAR TO 31 JULY 2021
General D8slgnat8d
Funds
Funds
2021
Total
2020
Total
INCOMING RESOURCES
Donations and Gran1$
Bar and Box Office
Interest Received
36,351
19.959
36,351
19,959
315
53,262
112,812
569
315
56.310
315
56,625
166,643
Resources Expended
(63.6681
{6,128) {69,796} (166,144)
Net (Outgoing) I Incoming Resources
(7.358}
(5,813)
{13,171}
499
Movement on Provision for
Major Maintenance
{2,000}
(2,000}
(2,000)
8alanc8 81Fwd 1 August 2020
57.182
425.361
482.543
484.044
Balance CIFwd 31 July 2021
47,824
419,548
467,372
482,543

BRENTVVOOD THEATRE TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR TO 31 JULY 2021
ACCOUNTING POLICIES
The follo￿n9 accounting policies have been used consistenuy in dealing with items which are
considered matsrial In relation to the companys financial slatements.
{a)
Basis of Preparation
The accounts have been prepared under the historical cost convention. The Designated
Funds comprise donations and ¢ontributit)ns received to finance the cOnstruct￿n of the building
and substantial legacies re￿ived.
Ib)
Donatlons
Donations are recognised as they are received.
Ic)
Flxed Assets
Fixed assets are recorded at cost and d8precialed on a straKJhl lin8 basis over Ih8ir
expected useful lives as follows-
long leasehold propety- 50 yèars
$8aling and lighting rig - 15 ￿ar$
computer equipment- S ￿arS
other equipment- 7 years
EXEMPTION FROM AUDrr
The company meets the definttion of a small company as set oul in Section 476 of the Companies
Act 2006 and is consequently exempt from the requirements to have rts a￿￿UnIS audited.
TANGIBLE FIXED ASSETS
Long
L•as•hold
Property
COST
Equlpment
Total
As at 1 August 2020
Additions
702.715
127,384
830.099
As al 31 July 2021
702,715
127,384
830.099
DEPRECIATION
As al 1 August 2020
Chargè for the year
372,802
7,669
88,893
6.930
461,695
14,599
As al 31 Juty 2021
380.471
95.823
476.294
NET BOOK VALUE
31 July 2021
322.244
31.561
353.805
31 July 2020
329.913
38.491
368,404
GENERAL FUNDS
DESIGNATED FUNDS
88.107
27.876
115,983
237 822
Aldluom •r• n•t aldon￿onI Thc•l￿d of￿750

BRENTWOOD THEATRE TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR TO 31 JULY 2021
FIXED ASSETS- THEATRE BUILDING
The long leasehold property reflected in these accounts represents the historical cost of the
construction of the building which v￿S funded from donallons and contribLrtions received at the
time. The cosl of the building is being depreciated over the perh￿ of the lease of the land on
v4hich the building is constructed.
A new fifty-year lease was entered into on 31 October 2013 and the net book value at that date
has been depreciated over the period of the new lease.
CAPITAL AND RESERVES
The Theatre's capital and reserves are represented by assets and liabilities and are spllt 8S
follows..
G•noral Funds Deslgnatsd Funds
Total
Fixed Assets
Cash Balances
Current Liabilities less
Other Currenl Assets
115,983
91.140
237,822
51,435
353,805
142,575
1159.299)
130.291
{29,008)
47,824
419,548
467,372
BOX OFFICE INCOME
Box Office income includes £0 (2020.. £20,943) In rèspect of the Christmas Show; £012020:
£1.1531 in resped of the Brents and £3,419 (2020.. £5.006) in respect of Shows.
CHRISTMAS SHOW
2021
2020
Box Office Income
DonalSons
20,743
200
20,943
(28,8381
Exp8ns88
{DEFicin ON CHRISTMAS SHOW
Expenses include £0 (2020: £4.0001 in respect of an intemal charge for Ihe hire of the theatre.
which Is Included in Hlre of theatre in the Incomè and Expenditure Account.

BRENTWOOD THEATRE TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR TO 31 JULY 2021
OWN SHOWS
2021
2020
Box Income
Donations
3,419
3.419
5,006
Expenses
(2,497)
14.535)
SURPLUS ON OWN SHOWS
10-

BRENTWOOD THEATRE TRUST
DESIGNATED FUNDS ACCOUNT
FOR THE YEAR TO 31 JULY 2021
2021
2020
INCOME RECEIVED
Donations
Interest
38,973
569
315
LESS EXPENDITURE
Gill Wilson Brents Award
Professional Fees re Extens￿n
(100}
(5,7181
SURPLUS FOR THE YEAR
BEFORE DEPRECIATION
315
33,724
Depreciation EqLtipment
Depreciation Long Leasehold Property
625
1,325
{DEFicin i SURPLUS FOR THE YEAR
AFTER DEPRECIATION
15,813)
26,896
Balance Brought Fop•vard
425,361
398.465
BALANCE AT 31 JULY 2021
419,548
425,361
Represented by..
Long Leasehold Property
EquSpm8nt
234,137
3,685
239,640
4,310
Balance at Bank
Debtors and prepayments
Due from General Funds
51,435
51,120
130.291
130,291
181.726
181,411
TOTAL
419.548
425,361

BRENTWOOD THEATRE TRUST
AccouKfAiifs REpoirf TO THE DIRECTORS
ON THE UNAUDITED ACCOUNTS OF
BRENTWOOD THEATRE TRUST
I report on th6 acownts forthe Jwr erKled 31 July 20218et out on pages 5 to 11.
Raspo¢Uvo Re8ponslblllllos of Dlr•ctor• and Reportlng Aecounlaftt
A8 doscrfbed on the Directors, Report, th8 compan￿$ Directors are respon6ible ts the preparation
of the accounts. and conslder that the c(mpany is exempt from an aud￿ It16 ry r8sponsibility
to cwry out pn)cedures d8s19r￿ to enable me to repL¥t my oplnlo
8 of Oplnlon
My work w&8 c¥)nducted in 8ccord8nce ￿1th the Statement of Standard8 fcK ReportirvJ
Accountants, and 80 my procedures consisted of comparing the accounts with th8 accounting
récords kept by the company, and makhg such Ilmlted 8nqulri8s thg officers of the company 88
I C￿SIdered necessary for the pu￿0$08 of tt¥s reprt Th888 pr(t￿lureS pro￿de only tho
&rysurance eypressed in my oplnlon.
OpFnlon
In my oplnlon:
The a￿)Unts arn In 8gmmonl the ac•))untkng rewds kept by the company under
S8(thn 386 rfthe Companles Act 2008.
Havlng r8g8rd only to, and on th8 ba8ls of. thè h*>m￿tIc￿ (y)rtsined kn thoee acLryJntlng
The accounts have been dra*n up In a manner u)n818tsnt vAth the occountlng
rwulrprnents specmed In SKUon 396 of the Ad.
Th8 0)mp8ny satlsfied the crJndltlon8 fty exemptim from an audlt of accounts
for the year specffied In S8Ction 477 of the Act and dld noL at any Ume Wthln that
par, fal w7thin ary of the categories of companles not enliued to the exempllon
8p8ufi8d in Sedlon 476.
Lamlx)ume
Reporbng Accountant
IA ./1.
12-