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2021-03-31-accounts

Tovil Scout Group eports (% AccoullTS Year Ending 31" March 2021 scouts be prepared . egisierea Ln(Wiiy INU: £OJ4U

i ovii Jcout (iroup Trustee's for Tovil Scout Group President Vice Presldents Mrs Sheena O'KIII Mr Denis O'Kill Trustees; Ex-offlclo Chalrman Treasurer Secretary GSL BSL CSL SL ESL Mrs Gina Pearce Mrs Sarah Hill Mr Kelth Grimley Mr Geoff Saunders Mr Danlel Slmmons Mrs Alison Slmmons Mr Kevin Jenner Mrs Kirsty Hawkins Trustees; Elected OM site Warden District Rep for Tovll Mr Kevln Hawkins Mr Kevln Hawklns Mr Kevln Jenner Bankers Santander Commerclal Bank Independent Examlner Mr David Grimes Contact Details Mrs S Hlll 44 Amsbury Road Coxheath Maldstone Kent ME17 4DP Kegisterea inarity iNumDer: 2￿)4v0

Tovil Scout Group Recelpts & Payments Account Summary for the year endlng 31st March 2021 This Year Previous Year Total receipt5 for the Year (see page 4) Total payments for the year (see page 5) 33585 9401 21642 20279 Surplus or Deficit for the year 24184 1363 Balance brought forward 16233 14870 Closlng balance 40417 16233 The above account and accompanying statement ofassets and liabilities were approved by the tnutees on and signed on their behalf by Registered Charity Number: 285408

Tovii Jcout (Jroup Receipts for the year ending 31*t March 2021 This Year Previous Year Membership Subscriptions 5511 7611 Hire of the Headquarters 1131 3044 Bank Interest 30 69 Fundraislng 181 1802 Glft Ald 2414 Camps 897 1794 Donations 950 Activities 48 1592 Trlps Sundrles 180 4780 HQ camp badges Covld-19 Grants 23193 Total recelpts for the year 33585 21642 egisierea Lnariry iNumDer: 20i4U

i ovii Jcoui ￿roup Payments for the year ended 31•t March 2021 Thls Year Prevlous Year Annual Subscriptions 1881 3572 Repairs & Malntenance 3601 2034 New Equlpment 324 3449 Utilities 487 1593 Insurance 1706 1657 Camps 520 2484 Actlvltles 116 3457 Trlps Badges & Unlform 455 1080 HQ Camp Badges Expenses 17 20 Sundrles 265 642 Statlonary/Postage 22 Donations 238 Fuels 45 Total payments for the year 9401 20279 Registered Charity iyumber: 20i4v8

I Ovil bCOUt tsroup statement of Assets & Liabilltles at 31#t March 2021 This Year Prevlous Year Monetsry Assets Bank Current Accounts 5597 2043 Bank Deposit Accounts 34613 12583 Cash In hand 207 1607 TOTAL 40417 16233 Restrlcted Funds *£0 for the Sensory Garden Project Non-monetary Assets Land and Bulldlngs £350,000 Equipment & Contents £ 45,000 Llabllities NONE Kegisterea Lnarity iyumDer: 20i4UO

i ovii icoui tsroup Independent Examiner's Report to the Trustees of Tovil Scout Group I report on the accounts of the Trust for the year ended 31st March 2021, which are set out on pages 3 to 6. Respectlve responsfjbilities of trustees and examiner The charSty's trustees are responsible for the preparation of the accounts, The charlty's trustees consider that an audit is not requ5red for thls year (under section 144(2) of the Charltles Act 2011 (the 2011 Act)) and that an Independent examination is needed. It Is my responsibility to.. examlne the accounts (under section 145(1)(a) of the 2011 Att); • to follow the procedures lald down In the General D1￿ctIonS given by the Charity Commisslon (under section 145(5)(b) of the 2011 Act); and to state whether partlcular matters have come to my attentlon. Basls of independent examlner's report My examinatlon was carrled out In accordan￿ with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparlson of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in the accounts, and seeklng explanatlons from you as trustees concernlng any such matters. The procedures undertaken do not provlde all the evidence that would be required in an audit, and consequently I do not express an audlt opinion on the view given by the accounts. Kegisierea Lnarity iyumDer: 20)4ViS

1 ov11 �cout uroup

Independent examiner's Statement

In connection with my examination no matter has come to my attention:

(1) which gives me reasonable cause to befieve that in any material respect the requirements

have not been met; or

(2) to which, in my opin1on, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Relevant professional qualification or body: c[�][r][�][r][.][....:-. ][C] �

Address: 3� w� Q...J,

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Date:

Registered charity Number: 285408

8

Scouts EhVERS TOVIL SCOUT GROUP AGM- Jul 2021 BEAVER SCOUTS REPORT

Scouts SEAVEI<S Contents 1.0 Numbers 2.0 Leaders 3.0 Awards 4.0 Vlsltors 5.0 Sle8poverg 6.0 Trlps 7.0 Actlvltles 8.0 Covld-19 Page2of4

- Scouts4 0 1st Tovil Scout Group

1.0 Numbers:

1 .1 Currently 15 Beavers (13 boys & 2 girls) 1.2 New Beavers 1 0 New Beavers Join over the last year i .3 Moved On 12 Moved up to Cubs over last year, with another 4 Dropped out for various reasons 6 Due to move on over the Summer holidays

i .4 Waiting List 20 on the waiting list (of mixed ages, from under age to 7 years old).

Up to 10

Places proposing to offer in September

2.0 Leaders:

BSL Dan Simmons (14 Years) ABSL Gina Lewis (33 Years) ABSL Steph Hill (10 Years) ABSL Dylan Simmons (10 Years) YL J s ( 5 Years) YL A *s ( 2 Years)

3.0 Awards:

The Beavers have been busy and worked hard over the last year and have had the opportunity to gain the following:

o A total of 141 badges ha_ve been issued in the past year

In addition to the above:

Page 3 of 4

Scouts� 1st Tovil Scout Group

4.0 Visitors:

Sadly due to the pandemic we have been unable to welcome any visitors to the colony over the past year

5.0 Sleepovers:

Again due to the pandemic we have not had the opportunity to organise any sleepovers away from home, however the Beavers had the opportunity to partake in up to 3 No. camp at home activities over the last year.

6.0 Trips:

Sadly we have been unable to organise any trips for the Beavers over the last year

7.0 Activities:

Along with many craft activities and games: • Bacl<.woods Cooking

8.0 Covid-19

Unfortunately like the rest of the world, Tovil Beavers was hit badly by the Covid Pandemic we were able to operate an outdoor· programme for the majority of the winter term (November we were back online) in late 2020, but sadly and had to close the doors once again to the Hut for the Spring Term in 2021. However we did provide a full programme of activities online for the Beavers to have a go at while they were at home.

This time each week we held an online Zoom meeting some of which were to actually take part in the activity and some were activities set prior and then reviewed in the Zoom meeting. The most popular evening (we ended up running a second) was the cook with us Live (although I am not sure the parents would have agreed).

I am pleased to report that we have been meeting externally back at the Hut this Term, where numbers and enquiries have started to increase again.

Page 4 of 4

Scouts� 1st Tovil Scout Group

TOVIL SCOUT GROUP - AGM 16 July 2021 TOVIL CUBS REPORT

Cub Scout Leader: Alison Simmons

ifovil Scouts HQ & Campsite, Strawmill Hill, Tovil, Maidstone, Kent, ME15 6FL

Q tovil.cubs@gmail.com

Page 1

Scouts CUDS Contents Numbers:.........................-.............................................................................................................. Leaders: ................................................ .............................................................................. ........... Awards-................................-.....-.............................................................................. .. ................... Overnight Activlties-. Events.. Attlvltles.. 7.0 Covid-19........................-........-....................................................................................... ................. Cub Scout Leader." AJBon Simmtr Trwl S¢urts HQ & carnps￿e, TO￿1. M8k18ton8, K￿t, ME15 6FL fowl.cub8 mall.com Ptyg2

Scouts CUDS 1.0 Numbers: Currently o New Cubs o Moved On 21 Cubs {16 boys & 5 Girls) New Have joined over the past year Have left due to turning 10 1/2 or deciding not to return 2.0 Leaders: CSL ACSL ACSL ACSL ACSL ACSL ACSL Alison Simmons Adam Hogg John Hawkes Lawrence Hill Elliot Hill Sophie Hodges Katie Saunders 16 Years) 17 Years) 13 Years) l_yearsl 13 Years) 14 Years) L Years) 3.0 Awards: The Cubs have earnt a variety of badge5 over the past year, a lot of which were earnt durlng the lockdown period. Those earnt are broken down as follows.. 0 4 staged badges 0 8 activity badges o A total of 58 badges {including Investment badges) have been glven out in the last year 0 28 to give out, mlssed due to being absent at bad8e handover 4.0 Overnight Activities: In February 2021 we participated in the Virtual Camp at Home. We had 3 young people join in and built their dens and cooked food for them and their families. 5.0 Events: We organised a virtual Christmas party as a section to end the winter term 6.0 Activities: Over the course of the last year we have taken part in a variety of activitles some which are outlined below- o Tovil Cubs 100 year party; music, party hats and food. o Backwoods cooking o Elmer Elephant Hunt through Maidstone 7.0 Covid-19 Fortunately, the covid-19 pandemic, does not seem to have significantfy imparted the pack In the last year. We believe this to largely be as a result of there being a mix of virtual activities during the Tovil Scouts HQ & Campsite. Str8wmiN Hfll. Tovil. Maidstone. K&nl, ME15 6FL Cub Scout Leader. AJr6on t0vll.cubs@gma￿.￿rn

Scouts CUDS. lockdowns and also meeting face to face as much as ￿SsIble and stlll trying to deliver a variety of artlvltles In both ways. The pa￿ntS and young people Involved with Cubs over the last year have been Incredlbly 5UPPOrtive wlth very few mlssed subs payments land those that were have now been paldl and several Cubs were re8ularly attending Vlrtual meetings. We are pleased to report that we have been meetlng back at the scout hut to some degree ever since the Scouts returned to Amber level in April. We are currently meeting weekly wlth a full attendance most weeks. even on the rainy evenin8s we have a good turnout. We are looklng forward to any changes that mty follow the 19 July. but these wlll Ilkely take effect for us from September. In the meantime, we are I￿)king forward to 8ettlng bKk to our annual Watersllde next week to complete the summer temi. Yours In Scoutl Allson ICSL) s￿￿1¥ HQ & Cwnpsl¢e. Cub Scout L•8dw' Sknmc Tovil, Mald8tcn8. Kont. ME156FL l thI1.c￿l mall.rAJm

Scouts ANNUAL REPORT SCOUT SEcfioN 2021 At present we have 19 members in the Scout sectlon. Here are some of our programme highlights from the last 12 months: Virtual camp Online Quiz nights Onllne Christmas Gingerbread man decorating Virtual Camp Fire Stunts and Songs Backwards cookin8 Navigation hlke Flre li8htin8 Pond Dippln8 Conservation bad8e Communication badge Scavenger hunt Stomp rockets Lob arro Elmerfs Big Heart of Kent Parade (Mote Parkl Distritt expedition training and prep We have lound the last 12 months very challenging with the covld restrlctlons In place as we have all worked through the lock downs. we have found that only a few of the Scouts partlclpated in the online zoom meeting up to Christmas 2020 but after the new year we had increase with ten Scouts attending. When we finally went back to Scout meetings face to face, on returned we did back to basic Scouting that we all enjoy. and old Scouts returned increaslng our numbers. Finally. I wish to thank my fellow leaders for their help and support and ideas over the last year through these have been very strange tlmes. We are looking forward to things being back to normal for the Autumn term and thank you for your support over the last year. Your5 in koutin& Kevin, Karen, Lol, Andrew, Adarn and Ellissa

GSL Report- Tovil Scout Group 16 July 2021 This last year has not been the year anyone had planned - and that is certainly true for the Group. At the last AGM. we were expecting by now to have scouting back on track and running activities. camps and events as in previous years. Unfortunately, not so! 2021 was planned as the year of celebrating 100 years of Tovil Scout Group, with severa events planned. The small "ioIY' team spent a lot of time plannin8, changing and then having to cancel events. Thank you to them and hopefully they will see the frults of their efforts next year when it is hoped to run some events. As usual, the leaders have done Tovil proud during these difficult times. They've not only dealt with the rules and guidance from the government, as we all have, at work and our personal lives but also had to ensure they follow rules laid down by the Scout Association. This meant drawing up risk assessments when face to face meetings were being re-started. In addition, they had to come up with ideas to keep the youngsters interested through on- line meetings. I would also like to highlight that Dylan gained his Queen Scout Award but unfortunately was unable to enjoy the 81itz of a "normal" award ceremony. Dan and Lol have been awarded the Award of Merit, in recognition of their contribution to scoutin8. Leaders and l appreciate this has been a difficult time for the youngsters and parents; It was not easy to enthuse about meetings, havin8 schoolwork on-line as well. I would thank the parents for supporting the leaders and their chlldren during these times. It's been 8reat in recent weeks to see the youngsters and leaders enjoying meetings back at Tovil. It will be good for everyone when meetings can be fully back to normal. Adam is also planning fundraisin8 events. I know around the country many are waiting to re-start camps. The District are also looking ahead and planning, including a Gang Show next year, with rehearsals starting in September. Tovil has always been well represented in past shows, so hopefully we will see several of our youngsters and leaders involved again. I have decided to retire as GSL. It seems the right time, with Tovil reaching 100 years. some on-going health problems and I feel that Tovil needs a new person at the helm, to lead the Group into the next 100 years. As I've said before: I believe we have the best leaders here at Tovil and that made it a difficult task. when Gina and I started to consider a replacement. I am pleased that Kirsty agreed to take on the role and I wish her all the best for the future. I will be still involved with the Group. It would be difficuk to leave, as my family has been in this Group since the mid 1950's when my eldest brotherjoined, and I have two grandchildren are in the Group. l am continuing as the Training Adviser for the Tovil leaders and will be a parent (actually a grandparent} Rep on the Group Exec. I would ask parents to onsider becoming a Rep on the Group Executive and please speak to Gina about this. Thank you to the leaders and Exec members for their support and hard work over the years,. making my time as GSL enjoyable and easy (most of the time}! Geoff Geoff Saunders, Tovil GSL

Tovil Scout Group th AGM 16 July 2021 Treasurer Report Here are the key points of Tovil Scout Group accounts for 202(k2021. in review. If there is a silver lining from this pandemic, we saw a decrease in our utility payments, along with the compulsory Annual Scoutin8 Subscriptions (Capitation) fees. which were reduced by almost half compared to last year. Our expendlture for this period has been reduced by just over 50% of the prevlous year at £9401. Our income has also been reduted compared to the previous year down over 50% at £10.393 this leaves us at end of year as a surplus of £991. This is 50% of a typical years surplus. This was very concernin811 I would like to thank Jan, on achieving a £31XM) grant to help wtth the cost of the new floorln8. In addition, to this I have managed to secure Government grants, to enable the group to have a surplus of £24.183. To quote Chrls Whitty, We are not out of the woods yev. This pandemic has had an impact on many households and businesses and currently the future is unknown on how lon8 or how many more will be affected on both in health and flnancial challenges. Therefore. we have to be prepared, as a group, for elther a sudden downturn of income or unplanned increased costs. To secure the future of the group in the challenges ahead. we need to manage and budget the expenditures, as a result the reserved account threshold has been increased. Thank you to all the sections for their supporting in working to keep their accounts up to date. I would Ilke to thank Adam for his continued hard work at fundralslng. A key opportunity for additional income, which has been steadily increasing between members and income is the Easy Fundraising site. I would like to close by sayin8 a huge thank you to David Grimes as he has kindly agreed to continue to audit our accounts and for his help and assistance with auditing this year's book5. If you would like an electronic copy, please provide me with your email address, and I will happily forward it to you.