Rotary Club of Cheam and Sutton Charity Fund
Annual Report for Financial Year 2023-2024
Rotary Club of Cheam and Sutton Charity Fund Annual Report for Financial Year 2023-2024
1. Basic Details
Name Rotary Club of Cheam and Sutton Charity Fund
Registration No. 285361
Address 32 Manor Green Road Epsom Surrey KT19 8RA Trustees Mr Stephen Cunningham Mr Alan Lewis Mr Marcel Markan
2. Charity Structure
The Rotary Club of Cheam and Sutton is part of the worldwide organization Rotary International and was formed by the merger of the Rotary Clubs of Sutton and Cheam in July 2016.
The purpose of the club is to provide support to other local, national and international charities and other needy causes. All funds raised for charitable purposes are administered through the charity fund. Donations are only made to charities and other bodies were there is a defined need for funds and where the recipient of the donation is able to demonstrate an audit trail for the monies received.
The club generally support one or two local charities, nominated by that year’s President. The club membership decides on other charitable giving by ballot, each members having one vote.
The trustees of the Charity Fund are the treasurer of the club and two members of the club, elected at the AGM of the club.
3. Achievements and Performance
In this financial year our President’s charities were Sutton Mental Health and Sutton Home Start
We give annually to the Rotary Foundation (the charitable fund of Rotary International) and to Rotary International’s End Polio Now campaign and support projects or group aimed at young people including Rotary Kid’s Out, Sutton Young Carer’s Centre, Robin Hood Junior School’s National Science Quiz Team, eight different Scout Troops, Sutton Air Cadets and Sutton Police Cadets.
The club joined in with Rotary Great Britain and Ireland’s and campaign to raise awareness or bipolar disorder and were able to raise funds for Bipolar UK.
We also work with Rotary Club of Caterham and several other Rotary clubs to raise the funds to build a sand dam in Kenya. Sand dams are a cost-effective water management solution, particularly in dryland regions, that capture rainwater during the rainy season and store it in the sand for later use during dry periods. These dams act as an artificial aquifer, providing a reliable water source for drinking, livestock, and irrigation
The club has funded several Water Survival Boxes following the disasters in Morocco and Libya.
Each year the money collected during our Santa Float collections, less our expenses, is distributed equally amongst the organisations invited to collect with us each year on the basis of the number of the collectors provides on a given evening, up to a maximum of 10. This year the money raised was donated to several scout groups across the London Borough of Sutton and in Banstead, Homestart Sutton, Hosanna House, Jigsaw 4U, Robin Hood School PTA, Sutton Air Cadets, Sutton Police Cadets
We also had a stall the Cheam Traders Evening and the money raised plus money donated by members and their families and friends was donated to Crisis and the Salvation Army
Following the passing of two of our members and the wife of one of our members, members made donations in respect of charities nominated by their families. We made donations to RNIB, Alzheimer’s Society, the British Heart Foundation, Diabetes UK.
Please see accounts for amounts raised and donated.
4. Financial Review including details of the Reserve Policy.
The Policy of the Rotary Club of Cheam and Sutton is to donate the money is raises within the same financial year, unless the project being funded is to be carried out in the forthcoming year.
At the end of the financial year £11,538 was held in the Rotary Club of Cheam and Sutton Charity Account
The reserves held in respect of the Rotary May Fair (£1,594.88) and the Xmas Float (£225.82) are both being used to pay for the storage of equipment used for both events.
The club runs a Monday Club for elderly people living in the Sutton and Cheam area where they can come and part-take in some light exercise and socialise. The reserves of (£349.81) will be used to fund future events for the group.
We also hold £3,738.51 from a legacy from one of our past members Gerry Nash. We have looked at two or three projects in in his memory, but nothing has come to fruition. We will continue to explore opportunities to do so in the forthcoming Rotary year.
The club holds a charity reserve (£795.33) which allows the club to make donations to worthwhile causes, but is normally used to support charities in areas where there has been a natural disaster such as an earthquake, hurricane or flooding and where there is a need for immediate support for shelters, sanitation and clean water. The reserve (profit) from the 50 Club (£2,188.17) is used in a similar fashion.
The other funds being retained are to be used to fund on-going projects in the forthcoming year(s).
Rotary Club of Cheam and Sutton Charity Fund 285361 Receipts and payments accounts CC16a For the period 1st July 2023 30th June 2024 To from
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Sale of key rings donated to the club 40 - - 40 -
90 - - 90 -
Payments received for Rotary Xmas Card
Donations received in respect of Charity
220 - - 220 105
Reserve Fund
Profit from Cheam Charter Fair 290 - - 290 481
Profit from Curry Evening for End Pollio
485 - - 485 650
Now
Float Collections 2023 17,319 17,319 12,484
20 20
Donations received from the Charity Trust
Interest received from CCLA 280 280
50 Club Subscriptions 1,390 1,390 1,440
Gift Aid Claim 294 294 1,688
Profit Monday Club lunch 33 33
Donation from organisers Cheam Charter
300 300
Fair
Donation in respect of Sutton Young
85 85
Carers
Profit from Banstead Fair 154 154
Profit from stalls at Sutton Eco Fair 997 997
900 900 1,750
Profit from BBQ for President's Charities
Donations to Appeal following disaster in
896 896
Morocco and Libya
Profit from stalls at Cheam Villlage
635 635 729
Traders Evening
Donations in respect of Crisis 562 562 578
Takings stall at Craft Fair at Your Space
154 154
Sutton
Collection at Waitrose Cheam Village 236 236
Collection at Morrisons Sutton 397 397 1,917
Donations to Ruth Markan's Memorial
800 800
Fund
Profit on Quiz Night 1,208 1,208 1,315
490 490
Donations to Chris Long Memorial Fund
Profit International Meal in aid of Sand
787 787 550
Dams Project
Donations received in respect of Colin's
615 615
Charity Walk
Donation received in respect of Water
560 560
Survival Boxes
Profit from the Big Bash 2024 355 355 450
Donations to Jean Fox Memorial Fund 200 - - 200 -
Others - - - - 20,777
- - - - -
Sub total (Gross income for
- - 30,792 44,914
AR) [ 30,792 ]
A2 Asset and investment sales,
(see table).
None - - - -
- - - - -
Sub total - - - - -
Total receipts 30,792 - - 30,792 44,914
A3 Payments
Donation to Rotary Foundation UK 600 - - 600 500
Donation to Rotary Foundation EPN fundCCXX R1 accounts (SS) 500 1 500 650 11/04/2025
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Payment to Wallington Rotary re Kids Out
2023 274 274 336
Donation to Cheam Priory Day Centre 720 720 720
Payment to Banstead District Scout re
Ulez 250 250
Expenses running Xmas Float 2023 518 518 435
Payments in respect of Van used Xmas
Float 2023 1,760 1,760 1,250
Donation to 1st Cheam Scout Group 900 900
Donation to 1st Nork Scout Group 1,800 1,800
Donation to 8th Cheam Scout Group 900 900
Donation to 9th Cheam St Andrews
Scouts 900 900
Donation to Banstead District Scouts 1,800 1,800
Donation to Banstead District Explorers 900 900
Donation to Home Start Sutton 450 450
Donation to Hosanna House 900 900 11,174
Donation to Jigsaw 4U 900 900
Donation to Robin Hood Junior School 900 900
Donation to Sutton Air Cadets 900 900
Donation to Sutton Police Cadets 900 900
Donation to Sutton Mental Health 450 450
Doination to 5th Worcester Park Scouts 900 900
Donation to 1st North Sutton Scouts 900 900
50 Club Prizes 363 363 300
Donation to Combat Stress 75 75
Prize for the winner of the Young
Environmental Competition 25 25
Monday Club Christmas Party 81 81
Purchase of a Difibulator primarily for use
of Monday Club 621 621
Donation to Robin Hood Junior School in
respect pf transport to final national
science quiz 2023 416 416
Donation to Robin Hood Junior School in
respect pf transport to final national
science quiz 2024 458 458
Donation in respect of T-shirts for
Ukrainian Students in Sutton 188 188
Donation to HomeStart Sutton 750 750 560
Donations to Sutton Young Carers 2,608 2,608
Donations to the Sutton Mental Health
Foundation 2,600 2,600 560
Donation to Biopolar UK 1,850 1,850
Donation to Water Survival Boxes 2,485 2,485 4,225
Donation to The Salvation Army Sutton 310 310 560
Donation to Crisis 890 890 930
Purchase of mulled wine ingredients for
2024 Traders Evening 44 44
Donation to RNIB 400 400
Donation to Alzheimer's Socitey 400 400
Donation to The British Heart Foundation 250 - - 250 -
Donation to Diabeties UK 250 - - 250 -
Payment to Rotary Club of Caterham
Charity Fund in respect of Sand dams
Project 1,340 - - 1,340 -
Payment to Banstead Rotary in respect of
Colin's Charity Walk 50 - - 50 -
Deposit for stalls at Sutton Environmental
Fair 60 60 60
Loss on stalls at The Belmont Festival 164 - - 164 -
Donation to the Princess Alice Hospice 200 - - 200 -
Others - - - 24,519
35,900 - - 35,900 46,779
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 35,900 - - 35,900 46,779
CCXX R2 accounts (SS) Net of receipts/(payments) - 5,108 - 2 - - 5,108 - 1,865 11/04/2025
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| A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- 16,646 11,538 |
- - - |
- - - |
- 16,646 11,538 |
- 18,511 |
|---|---|---|---|---|---|
| 16,646 |
CCXX R3 accounts (SS)
11/04/2025
3
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Stephen Cunningham Details Details Cash Funds Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 11,538 - - - - - 11,538 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Stephen Cunningham |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 31.03.2025 |
CCXX R4 accounts (SS)
11/04/2025
4
CHEAM AND SUTTON ROTARY CHARITY FUND
Registration No. 285361 Income and Expenditure for the year ending 30th June 2024
RECEIPTS
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|||
|---|---|
|£|
|Balance brought forward from 2020/21|16,645.59|
|Sale of Rotary Keyrings donated to the Club|40.00|
|Payments received for Rotary Xmas Card|90.00|
|Donations|170.00|
|Profit from Cheam Charter Fair|289.52|
|Profit Curry Evening for End Polio Now|485.05|
|Donations is respect of Santa Sleigh|17,318.83|
|Payment Received from the Charity Trust|19.64|
|Interest received from CCLA|279.56|
|50 Club Subscriptions|1,390.00|
|Gift Aid Claim December 2023|294.30|
|Profit Monday Club Lunch|32.95|
|Donation from the Cheam Charter Fair|300.00|
|Donation in respect of Sutton Young Carers|85.00|
|Takings at Fair in Banstead|154.37|
|Profit from stalls at Sutton Eco Fair|996.78|
|Profit from BBQ for President's Charities|900.00|
|Donations to Appeal following disaster in Morocco and Libya|895.67|
|Profit from stalls at Cheam Villlage Traders Evening|635.42|
|Donations in respect of Crisis|562.29|
|Takings stall at Craft Fair at Your Space Sutton|154.36|
|Donation|50.00|
|Collection at Waitrose Cheam Village|235.55|
|Collection at Morrisons Sutton|397.00|
|Donations to Ruth Markan's Memorial Fund|800.00|
|Profit on Quiz Night|1,208.00|
|Donations to Chris Long Memorial Fund|490.00|
|Profit International Meal in aid of Sand Dams Project|787.00|
|Donations received in respect of Colin's Charity Walk|615.00|
|Donation received in respect of Water Survival Boxes|560.00|
|Profit from the Big Bash 2024|354.90|
|Donations to Jean Fox Memorial Fund|200.00|
|£|47,436.78|
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PAYMENTS
| PAYMENTS | |
|---|---|
| £ | |
| Donation to Rotary Foundation UK | 600.00 |
| Donation to Rotary Foundation EPN fund | 500.00 |
| Payment to Wallington Rotary re Kids Out 2023 | 273.96 |
| Donation to Cheam Priory Day Centre in respect of use of Garage | 720.00 |
| Payment to Banstead District Scout re Ulez | 250.00 |
| Expenses running Xmas Float 2023 | 518.07 |
| Transfer to Van Major Repairs Fund | 1,000.00 |
| Transfer to Float Fund | 260.00 |
| Transfer to Van Replacement Fund | 500.00 |
| Donation to 1st Cheam Scout Group | 900.00 |
| Donation to 1st Nork Scout Group | 1,800.00 |
| Donation to 8th Cheam Scout Group | 900.00 |
| Donation to 9th Cheam St Andrews Scouts | 900.00 |
| Donation to Banstead District Scouts | 1,800.00 |
| Donation to Banstead District Explorers | 900.00 |
| Donation to Home Start Sutton | 450.00 |
| Donation to Hosanna House | 900.00 |
| Donation to Jigsaw 4U | 900.00 |
| Donation to Robin Hood Junior School | 900.00 |
| Donation to Sutton Air Cadets | 900.00 |
| Donation to Sutton Police Cadets | 900.00 |
| Donation to Sutton Mental Health | 450.00 |
| Doination to 5th Worcester Park Scouts | 900.00 |
| Donation to 1st North Sutton Scouts | 900.00 |
| 50 Club Prizes | 363.00 |
| Donation to Combat Stress | 75.00 |
| Prize for the winner of the Young Environmental Competition | 25.00 |
| Monday Club Christmas Party | 81.34 |
| Purchase of a Difibulator primarily for use of Monday Club | 620.80 |
| Donation to Robin Hood Junior School in respect pf transport to final national science quiz 2023 | 416.00 |
| Donation to Robin Hood Junior School in respect pf transport to final national science quiz 2024 | 457.50 |
| Donation in respect of T-shirts for Ukrainian Students in Sutton | 187.62 |
| Donation to HomeStart Sutton | 750.00 |
| Donation to Sutton Mental health | 750.00 |
| Donation to Sutton Young Carers | 1,400.00 |
| Donations to the Sutton Mental Health Foundation | 1,850.00 |
| Donation to Biopolar UK | 1,850.00 |
| Donation to Water Survival Boxes | 1,900.00 |
| Donation to The Salvation Army Sutton | 310.00 |
| Donation to Crisis | 890.00 |
| Purchase of mulled wine ingredients for 2024 Traders Evening | 43.97 |
| Donation to RNIB | 400.00 |
| Donation to Alzheimer's Socitey | 400.00 |
| Donation to Sutton Young Carers | 1,208.00 |
| Donation to The British Heart Foundation | 250.00 |
| Donation to Diabeties UK | 250.00 |
| Payment to Rotary Club of Caterham Charity Fund in respect of Sand dams Project | 1,340.00 |
| Payment to Banstead Rotary in respect of Colin's Charity Walk | 50.00 |
| Donation to Water Survival Boxes | 585.00 |
| Deposit for stalls at Sutton Environmental Fair | 60.00 |
| Loss on stalls at The Belmont Festival | 163.73 |
| Donation to the Princess Alice Hospice | 200.00 |
35,898.99 Carried Forward 11,537.79 47,436.78
| Rotary Foundation International Fund Rotary May Fair Xmas Float Charity Reserve 50 Club Sutton Women's Centre Environmental Projects Fund Toys for Sutton Women's Centre Gift Aid Claim (yet to be apportioned) Monday Club Ukraine Crisis Appeal Sewing for the future of our Planet The Big Bash 2022 Legacy from Gerry Nash Turkey & Syria Earthquake Appeal Race Night Appeal following disasters in Morocco and Libya Purchase Mulled Wine Ingredients for Cheam Traders Evening 2024 Purchase Pitch for Sutton Environmental fair 2024 Belmont Festival BALANCE SHEET 30th June 2022 |
£ 10.00 -9.25 1,594.88 225.82 795.33 2,188.17 12.78 348.96 -40.00 1,413.08 349.61 302.46 11.32 440.00 3,738.51 578.15 -150.00 -4.33 -43.97 -60.00 -163.73 11,537.79 |
|---|---|
RECONCILIATION WITH BANK ACCOUNT
| Lloyds Bank - Charity Account COIF The above accounts are submitted in accordance with the Club Regulations |
£ 11,481.71 56.08 11,537.79 |
|---|---|
Stephen Cunningham Stephen Cunningham Honary Treasurer 24th December 2024
The above accounts have been examined and found to be in accordance with the records provided to me
Matthew Bridge
Matthew Bridge MAAT AATQB Accountant 16th February 2025