Charity number 285015
Loddon and Chedgrave Jubilee Hall Trust
Unaudited Accounts
Year Ended 30[th] September 2020
Loddon and Chedgrave Jubilee Hall Trust Trustees Report Year Ended 30[th] September 2020
The trustees present their report and the unaudited accounts of the charity for the year ended 30[th] September 2020
Reference and administration details
Registered charity name: Loddon and Chedgrave Jubilee Hall Trust
Charity registration number: 285015
Principle office: Jubilee Hall, George Lane, Loddon, Norfolk, NR14 6JY
The trustees who served the charity though the period and to the date of this report: Alex Bridge (Acting Chair) John Lurkin Kevin Williams Sylvia Randal (appointed Feb 2020) Richard Shearing (appointed Feb 2020)
No trustees were paid any remuneration or claimed expenses in connection with their duties in the year. The wife of the Chairman is employed by the charity; the Chairman is not involved in decisions made concerning her employment.
Accountant: Headspace Accountancy Ltd, 2 Yarmouth Road, Hales, Norfolk, NR14 6SP
Structure, governance and management
The charity is an unincorporated charity governed by a charitable deed. Trustees are individually voted at the AGM. The trustees are responsible for the running and the maintenance of the facilities. This currently consists of 1 Acting Chairman and 4 trustees. They are supported admirably by 3 paid employees. Loddon and Chedgrave Parish Councils are also permitted to have a representative on the Management Committee as are all user groups. Currently there are 5 trustees which is woefully too few and we actively look to encourage more trustees to help making decisions and to raise funds.
Objectives
The charity provides and maintains a community hall to be used for meetings, lectures and classes and for other forms of recreation, with the objective of improving the condition of life for the inhabitants of the parishes of Loddon and Chedgrave.
Review of activities
The hall was well used and supported by the community in the year until Covid 19 pandemic. Since then the hall has had to be closed for long periods due to the various Government guidelines. When lockdown was partially lifted many of our regulars did not return due to fear and
confusion. We are grateful to the local inhabitants who, when guidelines allow, provide income which ensures the hall can run efficiently and costs to the service user are kept to a minimum.
Volunteers
The hall does not have enough volunteers to play a very important part in running and maintaining the facilities provided.
Future plans
The charity is currently fund raising for an improvement project which will provide good disabled access and facilities. Several music events were scheduled but had to be postponed due to the pandemic. We plan to hold these and many more events such as jumble sales and seasonal events which will appeal to a broad cross section of the community. Bookings obviously have decreased in the current year and we need more of the community to make use of the facilities.
Financial review
The financial statements show the current state of affairs, which the trustees consider to be in need of more revenue and are seeking to create more funds via various avenues.
Reserves policy
It is the trustees policy to retain funds to cover at least 3 months of operational expenses and save for significant future repairs. Free reserves at the year end stood at £18,545 which equates to approximately 5 months of running costs based on these results. The Trustees and staff are currently seeking more Trustees and volunteers to assist with various fundraising events. They are advertising for more community groups to use the facilities and are in the process of trying to reinstate a Saturday market twice a month.
Public benefit
The trustees make decisions with due regard to the public benefit guidance published by the Charity Commission.
Principle risks
The trustees monitor risks and uncertainties facing the charity and plan accordingly.
Future plans
The trustees intend to continue the work of the hall to provide a sustainable financial future for this multi-use facility for the local community.
Signed on behalf of the board of trustees on
Alex Bridge, Acting Chairman
Loddon and Chedgrave Jubilee Hall Trust Statement of Financial Activities Year ended 30 September 2020
| Loddon and Chedgrave Jubilee Hall Trust Statement of Financial Activities |
||
|---|---|---|
| Year ended 30 September 2020 Note Income from: Voluntary income 2 Activities for generating funds 3 Other 4 Total Expenditure on: Generating income 5 Total Net income/-expenditure 6 Reconciliation of funds: Total funds bought forward Total funds carried forward |
Total and Unrestricted Funds 2020 £ 31,715 18,704 2,867 53,286 45,145 45,145 8,141 126,007 134,148 |
Total and Unrestricted Funds 2019 £ 2,018 38,975 722 |
| 41,715 | ||
| 57,470 | ||
| 57,470 | ||
| -15,755 141,762 |
||
| 126,007 |
All income and expenditure has arisen from continuing activities.
Loddon and Chedgrave Jubilee Hall Trust Balance Sheet As at 30 September 2020
| Balance Sheet Loddon and Chedgrave Jubilee Hall Trust |
||
|---|---|---|
| As at 30 September 2020 Note Fixed assets Tangible assets 8 Current assets Debtors 9 Cash at bank Creditors Amounts falling due within one year 10 Net current assets Net assets Funds Unrestricted funds 11 |
Total and Unrestricted Funds 2020 £ 115,603 1,042 18,799 19,841 1,296 18,545 134,148 134,148 |
Total and Unrestricted Funds 2019 £ 118,592 2,468 6,311 |
| 8,779 1,364 |
||
| 7,415 | ||
| 126,007 | ||
| 126,007 |
The financial statements were approved by the Board of Trustees on: and were signed on their behalf by:
Alex Bridge Trustee
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities Year ended 30 September 2020
1 Accounting policies
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property – 2% on cost
Land – not depreciated Property improvements – 5% on cost
Equipment – 25% reducing balance (was 50% on cost to 2016)
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
2 Voluntary income
| Donations and fund raising Grants receivable |
Total and Unrestricted Funds 2020 £ 425 31,290 31,715 |
Total and Unrestricted Funds 2019 £ 2,018 0 |
|---|---|---|
| 2,018 |
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020
3 Income from activities for generating funds
| Hire of hall 4 Other income Lotto and lotto machine income Recycle centre Insurance claim Other income 5 Costs of generating income Operation of the hall Lottery tickets Fund raising costs 6 Net income/-expenditure Is stated after charging: Depreciation 7 Staff costs The average number of employees during the year was as follows: Generating funds |
Total and Unrestricted Funds 2020 £ 18,704 |
Total and Unrestricted Funds 2019 £ 38,975 |
|---|---|---|
| Total and Unrestricted Funds 2020 £ 287 250 2,330 2,867 Total and Unrestricted Funds 2020 £ 44,611 534 0 45,145 2020 £ 4,319 2020 3 |
Total and Unrestricted Funds 2019 £ 472 250 0 |
|
| 722 | ||
| Total and Unrestricted Funds 2019 £ 56,945 525 0 |
||
| 57,470 | ||
| 2019 £ 4,672 |
||
| 2019 2 |
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020
8 Tangible fixed assets
| Cost At 1 October 2019 Additions Disposals At 30 September 2020 Depreciation At 1 October 2019 Charge for the year Eliminated on disposals At 30 September 2020 Net book value At 1 October 2019 At 30 September 2020 9 Debtors Trade debtors Prepayment Taxation and social security 10 Creditors Trade creditors Taxation and social security Accruals and deferred income |
Freehold Property £ 222,876 0 0 222,876 105,299 4,065 0 109,364 117,577 113,512 |
Equipment £ 32,639 1,330 0 33,969 31,624 254 0 31,878 1,015 2,091 2020 £ 376 0 666 1,042 2020 £ 0 0 1,296 1,296 |
Total £ 255,515 1,330 0 |
|---|---|---|---|
| 256,845 | |||
| 136,923 4,319 0 |
|||
| 141,242 | |||
| 118,592 | |||
| 115,603 | |||
| 2019 £ 2,544 0 -76 |
|||
| 2,468 | |||
| 2019 £ 0 0 1,364 |
|||
| 1,364 |
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020
11 Movement in funds
| Movement in funds | ||
|---|---|---|
| Unrestricted funds General fund Total funds |
Net movement At 1.10.19 in funds £ £ 126,007 8,141 126,007 8,141 |
At 30.9.20 £ 134,148 |
| 134,148 |
Net movement in funds, included in the above, are as follows:
| Unrestricted funds General fund Total funds |
Income £ 53,286 53,286 |
Expenses £ 45,145 45,145 |
Gains/Losses £ 0 0 |
Movement £ 8,141 |
|---|---|---|---|---|
| 8,141 |
Loddon and Chedgrave Jubilee Hall Trust Detailed Statement of Financial Activities Year ended 30 September 2020
| Income Voluntary income Donations and fund raising Grants receivable Income from generating funds Hire of hall – social club Hire of hall – day centre Hire of hall – other users Other Lotto and lotto machine income Recycle centre Insurance claim Expenditure Costs of generating voluntary income Salaries and pension Rates and water Light and heat Repairs and maintenance Insurance Other establishment Motor and travel Accountancy fees Legal fees Telephone Other office expenses Depreciation Sundry expenses Playing field committee Cleaning materials Licences Advertising Lottery tickets Fund raising costs Bad debts Net income/-expenditure |
2020 £ 425 31,290 0 0 18,704 287 250 2,330 53,286 19,291 2,260 8,079 3,155 1,837 0 0 743 500 769 464 4,319 180 0 636 1,215 0 534 0 1,163 45,145 8,141 |
2019 £ 2,018 0 6,408 611 31,956 472 250 0 |
|---|---|---|
| 41,715 | ||
| 18,000 3,253 8,584 13,435 1,704 0 0 1,302 0 809 512 4,672 336 0 1,750 975 928 525 0 685 |
||
| 57,470 | ||
| -15,755 |
This page does not form part of the statutory statements.
Loddon and Chedgrave Jubilee Hall Trust Statement of Financial Activities Year ended 30 September 2020
| Loddon and Chedgrave Jubilee Hall Trust Statement of Financial Activities |
||
|---|---|---|
| Year ended 30 September 2020 Note Income from: Voluntary income 2 Activities for generating funds 3 Other 4 Total Expenditure on: Generating income 5 Total Net income/-expenditure 6 Reconciliation of funds: Total funds bought forward Total funds carried forward |
Total and Unrestricted Funds 2020 £ 31,715 18,704 2,867 53,286 45,145 45,145 8,141 126,007 134,148 |
Total and Unrestricted Funds 2019 £ 2,018 38,975 722 |
| 41,715 | ||
| 57,470 | ||
| 57,470 | ||
| -15,755 141,762 |
||
| 126,007 |
All income and expenditure has arisen from continuing activities.
Loddon and Chedgrave Jubilee Hall Trust Balance Sheet As at 30 September 2020
| Balance Sheet Loddon and Chedgrave Jubilee Hall Trust |
||
|---|---|---|
| As at 30 September 2020 Note Fixed assets Tangible assets 8 Current assets Debtors 9 Cash at bank Creditors Amounts falling due within one year 10 Net current assets Net assets Funds Unrestricted funds 11 |
Total and Unrestricted Funds 2020 £ 115,603 1,042 18,799 19,841 1,296 18,545 134,148 134,148 |
Total and Unrestricted Funds 2019 £ 118,592 2,468 6,311 |
| 8,779 1,364 |
||
| 7,415 | ||
| 126,007 | ||
| 126,007 |
The financial statements were approved by the Board of Trustees on: and were signed on their behalf by:
Alex Bridge Trustee
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities Year ended 30 September 2020
1 Accounting policies
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property – 2% on cost
Land – not depreciated Property improvements – 5% on cost
Equipment – 25% reducing balance (was 50% on cost to 2016)
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
2 Voluntary income
| Donations and fund raising Grants receivable |
Total and Unrestricted Funds 2020 £ 425 31,290 31,715 |
Total and Unrestricted Funds 2019 £ 2,018 0 |
|---|---|---|
| 2,018 |
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020
3 Income from activities for generating funds
| Hire of hall 4 Other income Lotto and lotto machine income Recycle centre Insurance claim Other income 5 Costs of generating income Operation of the hall Lottery tickets Fund raising costs 6 Net income/-expenditure Is stated after charging: Depreciation 7 Staff costs The average number of employees during the year was as follows: Generating funds |
Total and Unrestricted Funds 2020 £ 18,704 |
Total and Unrestricted Funds 2019 £ 38,975 |
|---|---|---|
| Total and Unrestricted Funds 2020 £ 287 250 2,330 2,867 Total and Unrestricted Funds 2020 £ 44,611 534 0 45,145 2020 £ 4,319 2020 3 |
Total and Unrestricted Funds 2019 £ 472 250 0 |
|
| 722 | ||
| Total and Unrestricted Funds 2019 £ 56,945 525 0 |
||
| 57,470 | ||
| 2019 £ 4,672 |
||
| 2019 2 |
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020
8 Tangible fixed assets
| Cost At 1 October 2019 Additions Disposals At 30 September 2020 Depreciation At 1 October 2019 Charge for the year Eliminated on disposals At 30 September 2020 Net book value At 1 October 2019 At 30 September 2020 9 Debtors Trade debtors Prepayment Taxation and social security 10 Creditors Trade creditors Taxation and social security Accruals and deferred income |
Freehold Property £ 222,876 0 0 222,876 105,299 4,065 0 109,364 117,577 113,512 |
Equipment £ 32,639 1,330 0 33,969 31,624 254 0 31,878 1,015 2,091 2020 £ 376 0 666 1,042 2020 £ 0 0 1,296 1,296 |
Total £ 255,515 1,330 0 |
|---|---|---|---|
| 256,845 | |||
| 136,923 4,319 0 |
|||
| 141,242 | |||
| 118,592 | |||
| 115,603 | |||
| 2019 £ 2,544 0 -76 |
|||
| 2,468 | |||
| 2019 £ 0 0 1,364 |
|||
| 1,364 |
Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020
11 Movement in funds
| Movement in funds | ||
|---|---|---|
| Unrestricted funds General fund Total funds |
Net movement At 1.10.19 in funds £ £ 126,007 8,141 126,007 8,141 |
At 30.9.20 £ 134,148 |
| 134,148 |
Net movement in funds, included in the above, are as follows:
| Unrestricted funds General fund Total funds |
Income £ 53,286 53,286 |
Expenses £ 45,145 45,145 |
Gains/Losses £ 0 0 |
Movement £ 8,141 |
|---|---|---|---|---|
| 8,141 |
Loddon and Chedgrave Jubilee Hall Trust Detailed Statement of Financial Activities Year ended 30 September 2020
| Income Voluntary income Donations and fund raising Grants receivable Income from generating funds Hire of hall – social club Hire of hall – day centre Hire of hall – other users Other Lotto and lotto machine income Recycle centre Insurance claim Expenditure Costs of generating voluntary income Salaries and pension Rates and water Light and heat Repairs and maintenance Insurance Other establishment Motor and travel Accountancy fees Legal fees Telephone Other office expenses Depreciation Sundry expenses Playing field committee Cleaning materials Licences Advertising Lottery tickets Fund raising costs Bad debts Net income/-expenditure |
2020 £ 425 31,290 0 0 18,704 287 250 2,330 53,286 19,291 2,260 8,079 3,155 1,837 0 0 743 500 769 464 4,319 180 0 636 1,215 0 534 0 1,163 45,145 8,141 |
2019 £ 2,018 0 6,408 611 31,956 472 250 0 |
|---|---|---|
| 41,715 | ||
| 18,000 3,253 8,584 13,435 1,704 0 0 1,302 0 809 512 4,672 336 0 1,750 975 928 525 0 685 |
||
| 57,470 | ||
| -15,755 |
This page does not form part of the statutory statements.