Charity number 285015
## **Loddon and Chedgrave Jubilee Hall Trust**
## **Unaudited Accounts**
**Year Ended 30[th] September 2020**
## **Loddon and Chedgrave Jubilee Hall Trust Trustees Report Year Ended 30[th] September 2020**
The trustees present their report and the unaudited accounts of the charity for the year ended 30[th] September 2020
## **Reference and administration details**
Registered charity name: Loddon and Chedgrave Jubilee Hall Trust
Charity registration number: 285015
Principle office: Jubilee Hall, George Lane, Loddon, Norfolk, NR14 6JY
The trustees who served the charity though the period and to the date of this report: Alex Bridge (Acting Chair) John Lurkin Kevin Williams Sylvia Randal (appointed Feb 2020) Richard Shearing (appointed Feb 2020)
No trustees were paid any remuneration or claimed expenses in connection with their duties in the year. The wife of the Chairman is employed by the charity; the Chairman is not involved in decisions made concerning her employment.
Accountant: Headspace Accountancy Ltd, 2 Yarmouth Road, Hales, Norfolk, NR14 6SP
## **Structure, governance and management**
The charity is an unincorporated charity governed by a charitable deed. Trustees are individually voted at the AGM. The trustees are responsible for the running and the maintenance of the facilities. This currently consists of 1 Acting Chairman and 4 trustees. They are supported admirably by 3 paid employees. Loddon and Chedgrave Parish Councils are also permitted to have a representative on the Management Committee as are all user groups. Currently there are 5 trustees which is woefully too few and we actively look to encourage more trustees to help making decisions and to raise funds.
## **Objectives**
The charity provides and maintains a community hall to be used for meetings, lectures and classes and for other forms of recreation, with the objective of improving the condition of life for the inhabitants of the parishes of Loddon and Chedgrave.
## **Review of activities**
The hall was well used and supported by the community in the year until Covid 19 pandemic. Since then the hall has had to be closed for long periods due to the various Government guidelines. When lockdown was partially lifted many of our regulars did not return due to fear and
confusion. We are grateful to the local inhabitants who, when guidelines allow, provide income which ensures the hall can run efficiently and costs to the service user are kept to a minimum.
## **Volunteers**
The hall does not have enough volunteers to play a very important part in running and maintaining the facilities provided.
## **Future plans**
The charity is currently fund raising for an improvement project which will provide good disabled access and facilities. Several music events were scheduled but had to be postponed due to the pandemic. We plan to hold these and many more events such as jumble sales and seasonal events which will appeal to a broad cross section of the community. Bookings obviously have decreased in the current year and we need more of the community to make use of the facilities.
## **Financial review**
The financial statements show the current state of affairs, which the trustees consider to be in need of more revenue and are seeking to create more funds via various avenues.
## **Reserves policy**
It is the trustees policy to retain funds to cover at least 3 months of operational expenses and save for significant future repairs. Free reserves at the year end stood at £18,545 which equates to approximately 5 months of running costs based on these results. The Trustees and staff are currently seeking more Trustees and volunteers to assist with various fundraising events. They are advertising for more community groups to use the facilities and are in the process of trying to reinstate a Saturday market twice a month.
## **Public benefit**
The trustees make decisions with due regard to the public benefit guidance published by the Charity Commission.
## **Principle risks**
The trustees monitor risks and uncertainties facing the charity and plan accordingly.
## **Future plans**
The trustees intend to continue the work of the hall to provide a sustainable financial future for this multi-use facility for the local community.
Signed on behalf of the board of trustees on
Alex Bridge, Acting Chairman
## **Loddon and Chedgrave Jubilee Hall Trust Statement of Financial Activities Year ended 30 September 2020**
|**Loddon and Chedgrave Jubilee Hall Trust**
**Statement of Financial Activities**|||
|---|---|---|
|**Year ended 30 September 2020**
Note
**Income from:**
Voluntary income
2
Activities for generating funds
3
Other
4
Total
**Expenditure on:**
Generating income
5
Total
**Net income/-expenditure**
6
**Reconciliation of funds:**
Total funds bought forward
Total funds carried forward|Total and
Unrestricted
Funds
2020
£
31,715
18,704
2,867
53,286
45,145
45,145
8,141
126,007
134,148|Total and
Unrestricted
Funds
2019
£
2,018
38,975
722|
|||41,715|
|||57,470|
|||57,470|
|||-15,755
141,762|
|||126,007|
All income and expenditure has arisen from continuing activities.
## **Loddon and Chedgrave Jubilee Hall Trust Balance Sheet As at 30 September 2020**
|**Balance Sheet**
**Loddon and Chedgrave Jubilee Hall Trust**|||
|---|---|---|
|**As at 30 September 2020**
Note
**Fixed assets**
Tangible assets
8
**Current assets**
Debtors
9
Cash at bank
**Creditors**
Amounts falling due within one year
10
**Net current assets**
**Net assets**
**Funds**
Unrestricted funds
11|Total and
Unrestricted
Funds
2020
£
115,603
1,042
18,799
19,841
1,296
18,545
134,148
134,148|Total and
Unrestricted
Funds
2019
£
118,592
2,468
6,311|
|||8,779
1,364|
|||7,415|
|||126,007|
||||
|||126,007|
The financial statements were approved by the Board of Trustees on: and were signed on their behalf by:
Alex Bridge Trustee
**Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities Year ended 30 September 2020**
## 1 **Accounting policies**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property – 2% on cost
Land – not depreciated Property improvements – 5% on cost
Equipment – 25% reducing balance (was 50% on cost to 2016)
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
## 2 **Voluntary income**
|Donations and fund raising
Grants receivable|Total and
Unrestricted
Funds
2020
£
425
31,290
31,715|Total and
Unrestricted
Funds
2019
£
2,018
0|
|---|---|---|
|||2,018|
## **Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020**
## 3 **Income from activities for generating funds**
|Hire of hall
4
**Other income**
Lotto and lotto machine income
Recycle centre
Insurance claim
Other income
5
**Costs of generating income**
Operation of the hall
Lottery tickets
Fund raising costs
6
**Net income/-expenditure**
Is stated after charging:
Depreciation
7
**Staff costs**
The average number of employees during the year was as follows:
Generating funds|Total and
Unrestricted
Funds
2020
£
18,704|Total and
Unrestricted
Funds
2019
£
38,975|
|---|---|---|
||Total and
Unrestricted
Funds
2020
£
287
250
2,330
2,867
Total and
Unrestricted
Funds
2020
£
44,611
534
0
45,145
2020
£
4,319
2020
3|Total and
Unrestricted
Funds
2019
£
472
250
0|
|||722|
|||Total and
Unrestricted
Funds
2019
£
56,945
525
0|
|||57,470|
|||2019
£
4,672|
|||2019
2|
## **Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020**
## 8 **Tangible fixed assets**
|Cost
At 1 October 2019
Additions
Disposals
At 30 September 2020
Depreciation
At 1 October 2019
Charge for the year
Eliminated on disposals
At 30 September 2020
Net book value
At 1 October 2019
At 30 September 2020
9
**Debtors**
Trade debtors
Prepayment
Taxation and social security
10 **Creditors**
Trade creditors
Taxation and social security
Accruals and deferred income|Freehold
Property
£
222,876
0
0
222,876
105,299
4,065
0
109,364
117,577
113,512|Equipment
£
32,639
1,330
0
33,969
31,624
254
0
31,878
1,015
2,091
2020
£
376
0
666
1,042
2020
£
0
0
1,296
1,296|Total
£
255,515
1,330
0|
|---|---|---|---|
||||256,845|
||||136,923
4,319
0|
||||141,242|
||||118,592|
||||115,603|
||||2019
£
2,544
0
-76|
||||2,468|
||||2019
£
0
0
1,364|
||||1,364|
## **Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020**
## 11 **Movement in funds**
|**Movement in funds**|||
|---|---|---|
|Unrestricted funds
General fund
Total funds|Net movement
At 1.10.19
in funds
£
£
126,007
8,141
126,007
8,141|At 30.9.20
£
134,148|
|||134,148|
Net movement in funds, included in the above, are as follows:
|Unrestricted funds
General fund
Total funds|Income
£
53,286
53,286|Expenses
£
45,145
45,145|Gains/Losses
£
0
0|Movement
£
8,141|
|---|---|---|---|---|
|||||8,141|
## **Loddon and Chedgrave Jubilee Hall Trust Detailed Statement of Financial Activities Year ended 30 September 2020**
|**Income**
Voluntary income
Donations and fund raising
Grants receivable
Income from generating funds
Hire of hall – social club
Hire of hall – day centre
Hire of hall – other users
Other
Lotto and lotto machine income
Recycle centre
Insurance claim
**Expenditure**
Costs of generating voluntary income
Salaries and pension
Rates and water
Light and heat
Repairs and maintenance
Insurance
Other establishment
Motor and travel
Accountancy fees
Legal fees
Telephone
Other office expenses
Depreciation
Sundry expenses
Playing field committee
Cleaning materials
Licences
Advertising
Lottery tickets
Fund raising costs
Bad debts
**Net income/-expenditure**|2020
£
425
31,290
0
0
18,704
287
250
2,330
53,286
19,291
2,260
8,079
3,155
1,837
0
0
743
500
769
464
4,319
180
0
636
1,215
0
534
0
1,163
45,145
8,141|2019
£
2,018
0
6,408
611
31,956
472
250
0|
|---|---|---|
|||41,715|
|||18,000
3,253
8,584
13,435
1,704
0
0
1,302
0
809
512
4,672
336
0
1,750
975
928
525
0
685|
|||57,470|
||||
|||-15,755|
This page does not form part of the statutory statements.
## **Loddon and Chedgrave Jubilee Hall Trust Statement of Financial Activities Year ended 30 September 2020**
|**Loddon and Chedgrave Jubilee Hall Trust**
**Statement of Financial Activities**|||
|---|---|---|
|**Year ended 30 September 2020**
Note
**Income from:**
Voluntary income
2
Activities for generating funds
3
Other
4
Total
**Expenditure on:**
Generating income
5
Total
**Net income/-expenditure**
6
**Reconciliation of funds:**
Total funds bought forward
Total funds carried forward|Total and
Unrestricted
Funds
2020
£
31,715
18,704
2,867
53,286
45,145
45,145
8,141
126,007
134,148|Total and
Unrestricted
Funds
2019
£
2,018
38,975
722|
|||41,715|
|||57,470|
|||57,470|
|||-15,755
141,762|
|||126,007|
All income and expenditure has arisen from continuing activities.
## **Loddon and Chedgrave Jubilee Hall Trust Balance Sheet As at 30 September 2020**
|**Balance Sheet**
**Loddon and Chedgrave Jubilee Hall Trust**|||
|---|---|---|
|**As at 30 September 2020**
Note
**Fixed assets**
Tangible assets
8
**Current assets**
Debtors
9
Cash at bank
**Creditors**
Amounts falling due within one year
10
**Net current assets**
**Net assets**
**Funds**
Unrestricted funds
11|Total and
Unrestricted
Funds
2020
£
115,603
1,042
18,799
19,841
1,296
18,545
134,148
134,148|Total and
Unrestricted
Funds
2019
£
118,592
2,468
6,311|
|||8,779
1,364|
|||7,415|
|||126,007|
||||
|||126,007|
The financial statements were approved by the Board of Trustees on: and were signed on their behalf by:
Alex Bridge Trustee
**Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities Year ended 30 September 2020**
## 1 **Accounting policies**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property – 2% on cost
Land – not depreciated Property improvements – 5% on cost
Equipment – 25% reducing balance (was 50% on cost to 2016)
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
## 2 **Voluntary income**
|Donations and fund raising
Grants receivable|Total and
Unrestricted
Funds
2020
£
425
31,290
31,715|Total and
Unrestricted
Funds
2019
£
2,018
0|
|---|---|---|
|||2,018|
## **Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020**
## 3 **Income from activities for generating funds**
|Hire of hall
4
**Other income**
Lotto and lotto machine income
Recycle centre
Insurance claim
Other income
5
**Costs of generating income**
Operation of the hall
Lottery tickets
Fund raising costs
6
**Net income/-expenditure**
Is stated after charging:
Depreciation
7
**Staff costs**
The average number of employees during the year was as follows:
Generating funds|Total and
Unrestricted
Funds
2020
£
18,704|Total and
Unrestricted
Funds
2019
£
38,975|
|---|---|---|
||Total and
Unrestricted
Funds
2020
£
287
250
2,330
2,867
Total and
Unrestricted
Funds
2020
£
44,611
534
0
45,145
2020
£
4,319
2020
3|Total and
Unrestricted
Funds
2019
£
472
250
0|
|||722|
|||Total and
Unrestricted
Funds
2019
£
56,945
525
0|
|||57,470|
|||2019
£
4,672|
|||2019
2|
## **Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020**
## 8 **Tangible fixed assets**
|Cost
At 1 October 2019
Additions
Disposals
At 30 September 2020
Depreciation
At 1 October 2019
Charge for the year
Eliminated on disposals
At 30 September 2020
Net book value
At 1 October 2019
At 30 September 2020
9
**Debtors**
Trade debtors
Prepayment
Taxation and social security
10 **Creditors**
Trade creditors
Taxation and social security
Accruals and deferred income|Freehold
Property
£
222,876
0
0
222,876
105,299
4,065
0
109,364
117,577
113,512|Equipment
£
32,639
1,330
0
33,969
31,624
254
0
31,878
1,015
2,091
2020
£
376
0
666
1,042
2020
£
0
0
1,296
1,296|Total
£
255,515
1,330
0|
|---|---|---|---|
||||256,845|
||||136,923
4,319
0|
||||141,242|
||||118,592|
||||115,603|
||||2019
£
2,544
0
-76|
||||2,468|
||||2019
£
0
0
1,364|
||||1,364|
## **Loddon and Chedgrave Jubilee Hall Trust Notes to the Financial Activities continued Year ended 30 September 2020**
## 11 **Movement in funds**
|**Movement in funds**|||
|---|---|---|
|Unrestricted funds
General fund
Total funds|Net movement
At 1.10.19
in funds
£
£
126,007
8,141
126,007
8,141|At 30.9.20
£
134,148|
|||134,148|
Net movement in funds, included in the above, are as follows:
|Unrestricted funds
General fund
Total funds|Income
£
53,286
53,286|Expenses
£
45,145
45,145|Gains/Losses
£
0
0|Movement
£
8,141|
|---|---|---|---|---|
|||||8,141|
## **Loddon and Chedgrave Jubilee Hall Trust Detailed Statement of Financial Activities Year ended 30 September 2020**
|**Income**
Voluntary income
Donations and fund raising
Grants receivable
Income from generating funds
Hire of hall – social club
Hire of hall – day centre
Hire of hall – other users
Other
Lotto and lotto machine income
Recycle centre
Insurance claim
**Expenditure**
Costs of generating voluntary income
Salaries and pension
Rates and water
Light and heat
Repairs and maintenance
Insurance
Other establishment
Motor and travel
Accountancy fees
Legal fees
Telephone
Other office expenses
Depreciation
Sundry expenses
Playing field committee
Cleaning materials
Licences
Advertising
Lottery tickets
Fund raising costs
Bad debts
**Net income/-expenditure**|2020
£
425
31,290
0
0
18,704
287
250
2,330
53,286
19,291
2,260
8,079
3,155
1,837
0
0
743
500
769
464
4,319
180
0
636
1,215
0
534
0
1,163
45,145
8,141|2019
£
2,018
0
6,408
611
31,956
472
250
0|
|---|---|---|
|||41,715|
|||18,000
3,253
8,584
13,435
1,704
0
0
1,302
0
809
512
4,672
336
0
1,750
975
928
525
0
685|
|||57,470|
||||
|||-15,755|
This page does not form part of the statutory statements.