2023-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] Sept 2022 (Period start date) To 31[st] Aug 2023 (Period end date)

Charity name: Wedmore Village Hall

Charity registration number: 284902

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To maintain, manage and administer Wedmore Village Hall.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Village Hall is made available both for the use of the inhabitants of the Parish of Wedmore and people from a broader geographic area without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

SORP reference The Village Hall is now being utilised at prepandemic levels and most of our earlier users are back and the future is looking bright with Summary of the main Para 1.20 many bookings confirmed including welcome achievements of the charity, regulars such as Wedmore Opera, Wedmore identifying the difference the Theatre, the Tuesday Club, Rainbows, Brownies

charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.		and Guides to mention just a few but not forgetting Pilates, Tai Chi, Camelot Quilters, badminton, yoga, over 50s dance and many more. It really is a very well use community space. Users from outside the parish are also taking advantage of the Hall for spiritual weekends, weddings and birthday parties. We have just completed a major project: refurbishment of the Snug. We applied for a grant from Sedgemoor DC and happily were successful with that application and have consequently been able to fund a complete overhaul of the Snug. A reminder of some of the other projects the committee has completed over the last few years: • Installation of the mechanical ventilation system that makes the Hall Covid-safe • Installation of the raked seating which continues to be popular • Ensuring the bell tower is safe following major storms last year • Extensive re-roofing again following storms • Solar panels on the roof which certainly supplement our revenue thanks to Green Wedmore • Extensive refurbishment of the entrance lobby • Redecoration of the Main Hall • Re-varnishing of the Main Hall floor following a complete re-sanding a few years ago • Installation of a bicycle rack • Upgrades to the main kitchen with new units and enhanced facilities • Installation of LED lights throughout the Hall replacing the energy hungry halogen lights.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Achieving a breakeven of rental income versus operating costs.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A minimum reserve of 100% of annual income is held against emergency expenditures on repairs, etc. In addidion a reserve is being built up for necessary future improvement projects to keep the hall competitive in the venue rental marketplace.
Amount of reserves held	Para 1.22	£47,607
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facingthe charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Wedmore Village Hall
Other name the charity uses	N/A
Registered charity number	284902
Charity’s principal address	Cheddar Road Wedmore Somerset BS28 4EQ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Simon Tomes	Chair
	Michael Rippon	Treasurer
	Jennifer Wylie	Bookings Secretary and Secretary
	Phil Butterworth	Facilities
	Alistair Smith	Parish Council Rep.
	LesleyNichols	TuesdayClub Rep.
	Gail Millard	Rainbows Rep.

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Simon Christopher Tomes	Michael John Rippon
	Chair	Treasurer
	23/5/2024
	23/5/2024

1011012023 Page 1 Income and Expenditure Summary 0110912022 through 3110812023 Subcatsgory Total Income Cat ones Grants and Donations Miscellaneous donations Sedgemoor (for Snugl Total Grants and Donations Interest Eamed Gross bank interest Total Inter8St Eamed Rental Income Bank transfer payment Cash payment Cheque payment Equipment hire Licenc8 Vaccination Total Rental Income Total Incom8 Categories 18.41 35,500.00 35,518.41 235.09 235.09 12,408.50 517.50 2,521.50 620.46 375.00 1,942.50 18,385.46 54,138.96 ense Cat ori8S Licen￿8 and fees Communty Council for Somerset Performing Right Premise5 Licence Total Licences arKI fees Management wsts Miscellaneous Stationery Web 100.00 288.28 70.00 458.28 6.99 23.19 38.35 68.53 Total Management CO8ts Premises Costs Cleaning Cleaning materi818 Insurance Outside maintenance Peppercorn rerrt Pest Control Refurbishment Repairs Statutory inspections Total Premises Costs Special Projects Snug 3,627.94 757.07 1,634.68 280.00 10.00 239.92 1,195.20 1,804.00 996.88 10,545.65 41,754.50 41,754.50 Total Special Proiects Utilities Electricity FIT Gas Water 943.92 -264.22 2,886.03 684.00

1011012023 Page 2 Income and Expenditure Summary 0110912022 through 31108r2023 Subcattyory Total Total Utilities Totsl Expense Categories 4,249.73 57,076.69 Grand Total -2,937.73

Wedmore Village Hall Financial Years 2021. 2022 and 2023 Balance at 3118121 Balance at 3118122 Balance at 3118123 Account Uoyds Current Account £6,520.28 £4,758.80 £11,085.98 Uoyds Deposlt Account £0.00 £0.00 £o.(x) Vir8in Money £31.707.17 É4S,743.27 £36,478.36 Petty Cash £42.50 £42.50 £42.50 Total of Bank and Cash Accounts £38269.95 £50W.57 £47,606.84 Increase on Prevlous Year -£1.483.89 £12,274.62 2.937.73 Note5.. £17.669 "Covid £2,667"Covid Gront. received Gmnt. recelved

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl rnembers of On accounts for the year ended Charlty no (If any) s￿ out on pages Irorr*mter tr> paae nuffjkTS of addrtkonai 5heet81 I report to the trustees on my examination of the accounts of the above charity (Ihe Tnjsf) for the year ended 3 1 •8 > not apply. Slgned: Name: Relevant professional qualification{s) or body (If any): Address: IER October 2018