## **Trustees’ Annual Report for the period** **From 1[st] Sept 2022 (Period start date) To 31[st] Aug 2023 (Period end date)** ## **Charity name: Wedmore Village Hall** ## **Charity registration number: 284902** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To maintain, manage and administer
Wedmore Village Hall.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Village Hall is made available both for
the use of the inhabitants of the Parish of
Wedmore and people from a broader
geographic area without distinction of
political, religious or other opinions,
including use for meetings, lectures and
classes and for other forms of recreation
and leisure time occupation, with the object
of improving the conditions of life for the
said inhabitants.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We confirm the trustees have had regard to
the Charity Commission’s guidance on
public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** SORP reference The Village Hall is now being utilised at prepandemic levels and most of our earlier users are back and the future is looking bright with Summary of the main Para 1.20 many bookings confirmed including welcome achievements of the charity, regulars such as Wedmore Opera, Wedmore identifying the difference the Theatre, the Tuesday Club, Rainbows, Brownies |charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||and Guides to mention just a few but not
forgetting Pilates, Tai Chi, Camelot Quilters,
badminton, yoga, over 50s dance and many
more. It really is a very well use community
space. Users from outside the parish are also
taking advantage of the Hall for spiritual
weekends, weddings and birthday parties.
We have just completed a major project:
refurbishment of the Snug. We applied for a
grant from Sedgemoor DC and happily were
successful with that application and have
consequently been able to fund a complete
overhaul of the Snug.
A reminder of some of the other projects the
committee has completed over the last few
years:
•
Installation of the mechanical
ventilation system that makes the Hall
Covid-safe
•
Installation of the raked seating which
continues to be popular
•
Ensuring the bell tower is safe
following major storms last year
•
Extensive re-roofing again following
storms
•
Solar panels on the roof which
certainly supplement our revenue
thanks to Green Wedmore
•
Extensive refurbishment of the
entrance lobby
•
Redecoration of the Main Hall
•
Re-varnishing of the Main Hall floor
following a complete re-sanding a few
years ago
•
Installation of a bicycle rack
•
Upgrades to the main kitchen with new
units and enhanced facilities
•
Installation of LED lights throughout
the Hall replacing the energy hungry
halogen lights.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Achieving a breakeven of rental income
versus operating costs.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A minimum reserve of 100% of annual
income is held against emergency
expenditures on repairs, etc. In addidion a
reserve is being built up for necessary
future improvement projects to keep the
hall competitive in the venue rental
marketplace.| |Amount of reserves held|Para 1.22|£47,607| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facingthe charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election at AGM| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Wedmore Village Hall| |---|---| |Other name the charity uses|N/A| |Registered charity number|284902| |Charity’s principal address|Cheddar Road
Wedmore
Somerset
BS28 4EQ| ||| ## **Names of the charity trustees who manage the charity** |1
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5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Simon Tomes|Chair||| ||Michael Rippon|Treasurer||| ||Jennifer Wylie|Bookings Secretary
and Secretary||| ||Phil Butterworth|Facilities||| ||Alistair Smith|Parish Council Rep.||| ||LesleyNichols|TuesdayClub Rep.||| ||Gail Millard|Rainbows Rep.||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**||| |---|---|---| ||Simon Christopher Tomes|Michael John Rippon| ||
Chair|Treasurer| ||23/5/2024|| ||23/5/2024|| 1011012023 Page 1 Income and Expenditure Summary 0110912022 through 3110812023 Subcatsgory Total Income Cat ones Grants and Donations Miscellaneous donations Sedgemoor (for Snugl Total Grants and Donations Interest Eamed Gross bank interest Total Inter8St Eamed Rental Income Bank transfer payment Cash payment Cheque payment Equipment hire Licenc8 Vaccination Total Rental Income Total Incom8 Categories 18.41 35,500.00 35,518.41 235.09 235.09 12,408.50 517.50 2,521.50 620.46 375.00 1,942.50 18,385.46 54,138.96 ense Cat ori8S Licen￿8 and fees Communty Council for Somerset Performing Right Premise5 Licence Total Licences arKI fees Management wsts Miscellaneous Stationery Web 100.00 288.28 70.00 458.28 6.99 23.19 38.35 68.53 Total Management CO8ts Premises Costs Cleaning Cleaning materi818 Insurance Outside maintenance Peppercorn rerrt Pest Control Refurbishment Repairs Statutory inspections Total Premises Costs Special Projects Snug 3,627.94 757.07 1,634.68 280.00 10.00 239.92 1,195.20 1,804.00 996.88 10,545.65 41,754.50 41,754.50 Total Special Proiects Utilities Electricity FIT Gas Water 943.92 -264.22 2,886.03 684.00 1011012023 Page 2 Income and Expenditure Summary 0110912022 through 31108r2023 Subcattyory Total Total Utilities Totsl Expense Categories 4,249.73 57,076.69 Grand Total -2,937.73 Wedmore Village Hall Financial Years 2021. 2022 and 2023 Balance at 3118121 Balance at 3118122 Balance at 3118123 Account Uoyds Current Account £6,520.28 £4,758.80 £11,085.98 Uoyds Deposlt Account £0.00 £0.00 £o.(x) Vir8in Money £31.707.17 É4S,743.27 £36,478.36 Petty Cash £42.50 £42.50 £42.50 Total of Bank and Cash Accounts £38269.95 £50W.57 £47,606.84 Increase on Prevlous Year -£1.483.89 £12,274.62 2.937.73 Note5.. £17.669 "Covid £2,667"Covid Gront. received Gmnt. recelved CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl rnembers of On accounts for the year ended Charlty no (If any) s￿ out on pages Irorr*mter tr> paae nuffjkTS of addrtkonai 5heet81 I report to the trustees on my examination of the accounts of the above charity (Ihe Tnjsf) for the year ended 3 1 •8 > not apply. Slgned: Name: Relevant professional qualification{s) or body (If any): Address: IER October 2018