| Page | |||||
|---|---|---|---|---|---|
| Report ofthe | Trustees | 1 | to | 5 | |
| Independent | Examiner's | Report | |||
| Statement of | Financial | Activities | |||
| Balance Sheet | |||||
| Notes to the | Financial Statements | 9 | to | 15 |
| The | trustees present their report with the financial statements |
trustees present their report with the financial statements |
trustees present their report with the financial statements |
of the charity |
of the charity |
of the charity |
of the charity |
for | for | the | the | year | year | year | ended | ended | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 31 December 2020. The trustees have adopted the provisions of Accounting and |
Reporting | by | Charities: | ||||||||||||||
| Statement | of Recommended Practice applicable to charities preparing |
their | accounts | in | accordance | with | the | ||||||||||
| Financial | Reporting Standard applicable in the UK and Republic of |
Ireland | (FRS | 102) (effective | 1 | January | |||||||||||
| 2019). | |||||||||||||||||
| OBJECTIVES AND ACTIVITIES | |||||||||||||||||
| Objectives, activities and achievements | |||||||||||||||||
| The objectives of the Society as set out in the Constitution are to advance the education of the |
public | in | the | ||||||||||||||
| study | of | genealogy/family history, with particular reference to Hampshire. |
In furtherance | of | this | the | Society: | ||||||||||
| a) | Promotes the study of family history and provides information |
and education | services | to | facilitate | ||||||||||||
| this study | |||||||||||||||||
| b) | Holds lectures, meetings and discussions on subjects relating |
to the | study | of | family | history, | and | in | |||||||||
| Hampshire in particular |
|||||||||||||||||
| c) | Collects, publishes, co-ordinates and makes accessible, in the interest of |
genealogy, | documents | ||||||||||||||
| or records relevant to family history in the county ofHampshire |
|||||||||||||||||
| The main | activities and achievements during the year were: |
||||||||||||||||
| Group meetings and governance meetings have been maintained |
during | the | pandemic | utilising | |||||||||||||
| Zoom. | |||||||||||||||||
| Sub-committee set up to explore options for a new Research |
Centre and | Office due | to | upcoming | |||||||||||||
| end of lease. | |||||||||||||||||
| Formal liaison and consultation with the Hampshire Record |
Office, | Winchester | Discovery | Centre | |||||||||||||
| and Portsmouth History Centre to evaluate suitability for a HGS Research |
Centre | and | Office, | ||||||||||||||
| IV) | 13area group monthly meetings in locations throughout Hampshire, |
many | using | Zoom. | |||||||||||||
| V) | An International Group was formed in February 2021 |
||||||||||||||||
| VI) | Pubhcation ofa quarterly iournal 'The Hampshire Family Histonan'. |
||||||||||||||||
| VII) | Running a successful website for the Society at www hgs-familyhistory |
corn. | |||||||||||||||
| VIII) | Successful AGM held utilising Zoom due to pandemic restrictions. |
||||||||||||||||
| IX) | Participation in 'virtual' Family History fairs that has generated |
revenue and | new members. | ||||||||||||||
| X) | Partii:ipation in meetings with the Family History Federation |
||||||||||||||||
| XI) | Baptism, marnage and burial CDs, also IVlemorial inscription CDs produced |
for resale. | |||||||||||||||
| XII) | 109th edition in the Village Booklet series produced either as hard copies or |
as PDF | via | ||||||||||||||
| XIII) | Increase of online sales ofCDs and also membership via PayPal and |
Stripe. | |||||||||||||||
| XIV) | HGS stock now being sold through Parish Chest |
||||||||||||||||
| XV) | Continuing to deal with requests, made via the website to Ihe Research |
Centre | by | non-members | |||||||||||||
| and members, for help with research and general enquiries. |
|||||||||||||||||
| XVI) | Additional datasets such as 'Britons Dying Overseas' being made available |
in the Members' | Area | ||||||||||||||
| on Websita. | |||||||||||||||||
| XVII) | Memonal Inscriptions throughout the county are being updated |
with a master | index. | ||||||||||||||
| XVIII) | The Media sub-committee continues to meet. |
||||||||||||||||
| XIX) | The Facebook presence has been improved and continues |
to provide | pubhcity | for | the | Society | |||||||||||
| along with media broadcasts on local radio. |
|||||||||||||||||
| XX) | Presentations given to U3A and Community Archive Forum |
||||||||||||||||
| XXI) | Full complement oftrustees as new trustees voted in at 2020 |
AGM. |
| F | OR THE Y | EAR ENDED 31 DECEM | BER 2020 | ||
|---|---|---|---|---|---|
| 2020 | 2019 | ||||
| Unrestricted | Total | ||||
| fund | funds | ||||
| Notes | 8 | ||||
| INCOME AND ENDOWMENTS | FROM | ||||
| Donations and legacies |
30,460 | 31,725 | |||
| Other trading activities |
17,421 | 16,220 | |||
| Investment income |
58 | 141 | |||
| Total | 47,939 | 48,086 | |||
| EXPENDITURE ON | |||||
| Raising funds | 1,859 | 7,608 | |||
| Charitable activities |
|||||
| Genealogical ao8vities |
39,005 | 54,504 | |||
| Total | 40,864 | 62,112 | |||
| NET INCOME/(EXPENDITURE) | 7,075 | (14026) | |||
| RECONCILIATION | OF FUNDS | ||||
| Total funds brought |
forward | 75,250 | 89,276 | ||
| TOTAL FUNDS CARRIED FORWARD | 82,325 | 75,250 |
| BALAhlCE SHEET 31 DECEM8ER 2020 |
|||||
|---|---|---|---|---|---|
| 2020 | 2019 | ||||
| Total | Total | ||||
| funds | funds | ||||
| Bates | 6 | ||||
| FIXEDASSETS | |||||
| Tangible | assets | 58 | 223 | ||
| CURRENT ASSETS | |||||
| 6'.ocks | 12 | 4,222 | 3,972 | ||
| Debtors | 13 | 6,883 | 7.969 | ||
| Cash at | bank and | in hand | 73,617 | 66.435 | |
| 84,722 | 78376 | ||||
| CREDITORS | |||||
| Amounts | falling due within one year | {2,455l | {3349) | ||
| FIETCIJRRENT ASSETS | 82 267 | 75027 | |||
| TOTAL | ASSETS | LESSCURRENT | |||
| LIABILITIES | 82,325 | 75250 | |||
| NETASSETS | 82,325 | 75,250 | |||
| FIJNDS | |||||
| Unrestricted funds |
82,325 | 75,250 | |||
| TOTAL | FUhfDS | 82.325 | 75.250 |
| DONATIONS | AND LEGACIES | ||
|---|---|---|---|
| 2020 | 2019 | ||
| Donations | 623 | 1,142 | |
| Subscnptions | -membership | 27,837 | 28,583 |
| Subscnptions | -data | 2,000 | 2,000 |
| 30,460 | 31,725 | ||
| OTHER 1'RADING ACTIVITIES | |||
| 2020 | 2019 | ||
| E | E | ||
| Publication/CD's/fiche | 8,729 | 7,889 | |
| Research services | 265 | 245 | |
| Royalties | 8,427 | 8,086 | |
| 17,421 | 16,220 | ||
| INVESTMENT | INCOME | ||
| 2020 | 2019 | ||
| E | E | ||
| Deposit account interest | 58 | 141 |
| FOR THE Y | FOR THE Y | EAR ENDED 31 DECE | MBER 2 | 020 | |||||
|---|---|---|---|---|---|---|---|---|---|
| 5. | CHARITABLE | ACTIVITIES COSTS | |||||||
| Direct | Support | ||||||||
| Costs | (see | costs (see | |||||||
| note 6) | note 7) | Totals | |||||||
| 5 | F | E | |||||||
| Genealogical | activities | 13,946 | 25,059 | 39,D05 | |||||
| 6. | DIRECT COSTS OF CHARITABLE | ACTIVITIES | |||||||
| 2020 | 2019 | ||||||||
| Journal | 10,704 | 12,785 | |||||||
| Group expenses | 3,242 | 9,511 | |||||||
| 13,946 | 22,296 | ||||||||
| 7. | SUPPORT COSTS | ||||||||
| Governance | |||||||||
| Management E |
Finance F |
costs f |
Tata Is 5 |
||||||
| Genealogical | activities | 21,820 | 707 | 2,532 | 25 059 | ||||
| Support costs, | included | in the above | are as follows | ||||||
| Management | |||||||||
| 2020 | 2019 | ||||||||
| Genealogical | Total | ||||||||
| activities | activities | ||||||||
| 5 | 6 | ||||||||
| Administration | casts | 1,078 | 1,503 | ||||||
| Office casts | 17,428 | 17,982 | |||||||
| Insurance | 1,529 | 1,493 | |||||||
| Website costs | 1,620 | 4,276 | |||||||
| Depreciation | oftangible | assets | 165 | 165 | |||||
| 21,820 | 25,419 | ||||||||
| Finance | |||||||||
| 202D | 2D19 | ||||||||
| Genealogical | Total | ||||||||
| activities | activities | ||||||||
| E | F | ||||||||
| Bank charges | 50 | 5D | |||||||
| Card payment | charges | 657 | 560 | ||||||
| 7D7 | 610 |
| 2020 | 2019 | ||
|---|---|---|---|
| Genealogical | Total | ||
| activities | activities | ||
| E | |||
| Independent | examiners fee | 'I,098 | 1,093 |
| Trustees and committees | 682 | 1,774 | |
| AGM/Open | Day | 14 | 2,534 |
| Affiliations | and conferences | 738 | 778 |
| 2,532 | 6,179 |
| COMPARATIVES F | OR THE ST | ATEMENT OF FINANCIAL ACTI | VITIES |
|---|---|---|---|
| Unrestricted | |||
| fund | |||
| E | |||
| INCOME AND ENDOWMENTS | FROM | ||
| Donations and legacies |
31,725 | ||
| Other trading activities |
16,220 | ||
| Investment income |
141 | ||
| Total | 48,086 | ||
| EXPENDITURE ON | |||
| Raising funds | 7,608 | ||
| Charitable activities |
|||
| Genealogical activities |
54,504 | ||
| Tots I | 62,112 | ||
| NET INCOME/(EXPENDITURE) | (14,026) | ||
| RECONCILIATION | OF FUNDS | ||
| Total funds brought | forward | 89,276 | |
| TOTAL FUNDS CARRIED FORWARD | 75,250 |
| TANGIBLE FIXEDASSETS | |||||
|---|---|---|---|---|---|
| Fixtures | |||||
| Office | and | Computer | |||
| equipment | fittings | equipment | Totals | ||
| E | E | ||||
| COST | |||||
| At 1 January 2020 ancl | |||||
| 31 December 2020 | 2493 | 1,132 | 5,515 | 9,140 | |
| DEPRECIATION | |||||
| At 1 January 2020 | 2,493 | 1.132 | 5,292 | 8,917 | |
| Charge for year | 165 | 165 | |||
| At 31 December 2020 | 2,493 | 1,132 | 5,457 | 9,082 | |
| NET BOOK VALLIE | |||||
| At 31 December 2020 | 58 | 58 | |||
| At 31 December 2019 | 223 | 223 |
| NOTES | NOTES | TO THE FINANCIAL STATEMENTS - continued | TO THE FINANCIAL STATEMENTS - continued | ||||||
|---|---|---|---|---|---|---|---|---|---|
| FORTHE | YEAR ENDED 31 DECEhllBER 2020 | ||||||||
| 12. | STOCKS | ||||||||
| 2020 | 2019 | ||||||||
| E | |||||||||
| Stocks | 4,222 | 3,972 | |||||||
| 13. | DEBTORS:AMOUNTS | FALLING | DUE WITHIN ONE YEAR | ||||||
| 2020 | 2019 | ||||||||
| F | E | ||||||||
| Trade debtors | 49 | 49 | |||||||
| Prepayments | 6,834 | 7,920 | |||||||
| 6,883 | 7,969 | ||||||||
| 14. | CREDITORS: | AMOUNTS | FALLING DUE WITHIN ONE YEAR | ||||||
| 2020 | 2019 | ||||||||
| E | E | ||||||||
| Trade creditors | 1,159 | 722 | |||||||
| Other creditors | 1,296 | 2,627 | |||||||
| 2,455 | 3,349 | ||||||||
| 15. | MOVEMENT | IN | FUNDS | ||||||
| Net | |||||||||
| movement | At | ||||||||
| At 1.1.20 | in funds | 31.1220 | |||||||
| E | F | E | |||||||
| Unrestricted | funds | ||||||||
| General | fund | 75,250 | 7,075 | 82,325 | |||||
| TOTAL | FUNDS | 75,250 | 7075 | 82325 | |||||
| hlet movement | m funds, | included | in the above are as follows: | ||||||
| Incoming | Resources | Movement | |||||||
| resources f |
expended f |
in funds E |
|||||||
| Unrestricted | funds | ||||||||
| General | fund | 47,939 | (40,864) | 7,075 | |||||
| TOTAL | FUNDS | 47,939 | (40,864) | 7,075 |
| Comparatives | for movement in funds |
|||
|---|---|---|---|---|
| Net | ||||
| movement | At | |||
| At 1.1.19 | in funds | 31.12.19 | ||
| E | E | |||
| Unrestricted | funds | |||
| General fund | 89,276 | (14,026) | 75,250 | |
| TOTAL FLINDS | 89,276 | (14,026) | 75,250 |
| Compara | tive | net movement in funds, incl |
uded in the above are as follows: |
||
|---|---|---|---|---|---|
| incoming | Resources | Movement | |||
| resources | expended | in funds | |||
| E | E | E | |||
| Unrestricted | funds | ||||
| General | fund | 48,086 | (62,112) | (14,026) | |
| TOTAL | FUNDS | 48,086 | (62,112) | (14,026) |