|||||Page||
|---|---|---|---|---|---|
|Report ofthe|Trustees||1|to|5|
|Independent|Examiner's|Report||||
|Statement of|Financial|Activities||||
|Balance Sheet||||||
|Notes to the|Financial Statements||9|to|15|
##
##
|The|trustees
present
their
report
with
the
financial
statements|trustees
present
their
report
with
the
financial
statements|trustees
present
their
report
with
the
financial
statements|of the
charity|of the
charity|of the
charity|of the
charity|for|for|the|the||year|year|year|ended|ended|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|31 December
2020. The trustees
have
adopted
the provisions
of Accounting
and||||||||Reporting||||by|||Charities:|||
|Statement|||of Recommended
Practice
applicable
to charities
preparing|their|accounts|||in|accordance||||||with||the|
|Financial|||Reporting
Standard
applicable
in the
UK and Republic
of|Ireland|(FRS||102) (effective|||||||1|January|||
|2019).||||||||||||||||||
|OBJECTIVES AND ACTIVITIES||||||||||||||||||
|Objectives, activities and achievements||||||||||||||||||
|The objectives of the Society as set out
in the Constitution
are to advance
the education
of the|||||||||||||public|||in|the|
|study|of|genealogy/family
history,
with particular
reference to Hampshire.||In furtherance||||of|this|the||Society:||||||
|a)||Promotes
the study
of family
history
and provides
information||and education||||services||||to||facilitate||||
|||this study||||||||||||||||
|b)||Holds lectures,
meetings
and discussions
on subjects
relating||to the|study||of|family||history,|||||and||in|
|||Hampshire
in particular||||||||||||||||
|c)||Collects,
publishes,
co-ordinates
and makes
accessible,
in the interest
of|||||genealogy,|||||documents||||||
|||or records relevant
to family history
in the county ofHampshire||||||||||||||||
|The main|||activities and achievements
during the year were:|||||||||||||||
||||Group
meetings
and governance
meetings
have been maintained||during||the||pandemic|||||utilising||||
||||Zoom.|||||||||||||||
||||Sub-committee
set up to explore options for a new Research|Centre and||Office due|||||to||upcoming|||||
||||end of lease.|||||||||||||||
||||Formal
liaison
and consultation
with the Hampshire
Record|Office,|Winchester||||Discovery||||||Centre|||
||||and Portsmouth
History Centre to evaluate
suitability
for a HGS Research|||Centre|||and||Office,|||||||
|IV)|||13area group monthly
meetings
in locations throughout
Hampshire,||many|using|||Zoom.|||||||||
|V)|||An International
Group was formed
in February 2021|||||||||||||||
|VI)|||Pubhcation
ofa quarterly
iournal
'The Hampshire
Family
Histonan'.|||||||||||||||
|VII)|||Running
a successful website for the Society at www hgs-familyhistory||corn.|||||||||||||
|VIII)|||Successful AGM held
utilising
Zoom due to pandemic
restrictions.|||||||||||||||
|IX)|||Participation
in 'virtual'
Family History fairs that has generated|revenue and||new members.||||||||||||
|X)|||Partii:ipation
in meetings
with the Family
History Federation|||||||||||||||
|XI)|||Baptism, marnage
and burial CDs, also IVlemorial
inscription
CDs produced||||for resale.|||||||||||
|XII)|||109th edition
in the Village Booklet series produced
either as hard copies or||||as PDF|||via||emaiL||||||
|XIII)|||Increase of online sales ofCDs and also membership
via PayPal and||Stripe.|||||||||||||
|XIV)|||HGS stock now being sold through
Parish Chest|||||||||||||||
|XV)|||Continuing
to deal with requests,
made
via the website
to Ihe Research|||Centre|||by||non-members|||||||
||||and members,
for help with research and general enquiries.|||||||||||||||
|XVI)|||Additional
datasets
such as 'Britons
Dying Overseas'
being made available||||in the Members'|||||||||Area||
||||on Websita.|||||||||||||||
|XVII)|||Memonal
Inscriptions
throughout
the county are being updated|with a master||||index.||||||||||
|XVIII)|||The Media sub-committee
continues
to meet.|||||||||||||||
|XIX)|||The Facebook presence
has been
improved
and continues|to provide||pubhcity||||for||the||Society||||
||||along with media broadcasts
on local radio.|||||||||||||||
|XX)|||Presentations
given to U3A and Community
Archive Forum|||||||||||||||
|XXI)|||Full complement
oftrustees as new trustees voted
in at 2020|AGM.||||||||||||||
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||F|OR THE Y|EAR ENDED 31 DECEM|BER 2020||
|---|---|---|---|---|---|
|||||2020|2019|
|||||Unrestricted|Total|
|||||fund|funds|
||||Notes|8||
|INCOME AND ENDOWMENTS||FROM||||
|Donations
and legacies||||30,460|31,725|
|Other trading
activities||||17,421|16,220|
|Investment
income||||58|141|
|Total||||47,939|48,086|
|EXPENDITURE ON||||||
|Raising funds||||1,859|7,608|
|Charitable
activities||||||
|Genealogical
ao8vities||||39,005|54,504|
|Total||||40,864|62,112|
|NET INCOME/(EXPENDITURE)||||7,075|(14026)|
|RECONCILIATION|OF FUNDS|||||
|Total funds
brought|forward|||75,250|89,276|
|TOTAL FUNDS CARRIED FORWARD||||82,325|75,250|
##
##
||||BALAhlCE SHEET
31 DECEM8ER 2020|||
|---|---|---|---|---|---|
|||||2020|2019|
|||||Total|Total|
|||||funds|funds|
||||Bates||6|
|FIXEDASSETS||||||
|Tangible|assets|||58|223|
|CURRENT ASSETS||||||
|6'.ocks|||12|4,222|3,972|
|Debtors|||13|6,883|7.969|
|Cash at|bank and|in hand||73,617|66.435|
|||||84,722|78376|
|CREDITORS||||||
|Amounts|falling due within one year|||{2,455l|{3349)|
|FIETCIJRRENT ASSETS||||82 267|75027|
|TOTAL|ASSETS|LESSCURRENT||||
|LIABILITIES||||82,325|75250|
|NETASSETS||||82,325|75,250|
|FIJNDS||||||
|Unrestricted
funds||||82,325|75,250|
|TOTAL|FUhfDS|||82.325|75.250|
##
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|DONATIONS|AND LEGACIES|||
|---|---|---|---|
|||2020|2019|
|Donations||623|1,142|
|Subscnptions|-membership|27,837|28,583|
|Subscnptions|-data|2,000|2,000|
|||30,460|31,725|
|OTHER 1'RADING ACTIVITIES||||
|||2020|2019|
|||E|E|
|Publication/CD's/fiche||8,729|7,889|
|Research services||265|245|
|Royalties||8,427|8,086|
|||17,421|16,220|
|INVESTMENT|INCOME|||
|||2020|2019|
|||E|E|
|Deposit account interest||58|141|
##
##
||||FOR THE Y|FOR THE Y|EAR ENDED 31 DECE|MBER 2|020|||
|---|---|---|---|---|---|---|---|---|---|
|5.|CHARITABLE||ACTIVITIES COSTS|||||||
|||||||Direct||Support||
|||||||Costs|(see|costs (see||
|||||||note 6)||note 7)|Totals|
|||||||5||F|E|
||Genealogical|activities||||13,946||25,059|39,D05|
|6.|DIRECT COSTS OF CHARITABLE||||ACTIVITIES|||||
|||||||||2020|2019|
||Journal|||||||10,704|12,785|
||Group expenses|||||||3,242|9,511|
|||||||||13,946|22,296|
|7.|SUPPORT COSTS|||||||||
|||||||||Governance||
||||||Management
E|Finance
F||costs
f|Tata Is
5|
||Genealogical|activities|||21,820||707|2,532|25 059|
||Support costs,||included|in the above|are as follows|||||
||Management|||||||||
|||||||||2020|2019|
|||||||||Genealogical|Total|
|||||||||activities|activities|
|||||||||5|6|
||Administration||casts|||||1,078|1,503|
||Office casts|||||||17,428|17,982|
||Insurance|||||||1,529|1,493|
||Website costs|||||||1,620|4,276|
||Depreciation|oftangible||assets||||165|165|
|||||||||21,820|25,419|
||Finance|||||||||
|||||||||202D|2D19|
|||||||||Genealogical|Total|
|||||||||activities|activities|
|||||||||E|F|
||Bank charges|||||||50|5D|
||Card payment||charges|||||657|560|
|||||||||7D7|610|
##
##
|||2020|2019|
|---|---|---|---|
|||Genealogical|Total|
|||activities|activities|
||||E|
|Independent|examiners fee|'I,098|1,093|
|Trustees and committees||682|1,774|
|AGM/Open|Day|14|2,534|
|Affiliations|and conferences|738|778|
|||2,532|6,179|
##
##
##
##
##
##
|COMPARATIVES F|OR THE ST|ATEMENT OF FINANCIAL ACTI|VITIES|
|---|---|---|---|
||||Unrestricted|
||||fund|
||||E|
|INCOME AND ENDOWMENTS||FROM||
|Donations
and legacies|||31,725|
|Other trading
activities|||16,220|
|Investment
income|||141|
|Total|||48,086|
|EXPENDITURE ON||||
|Raising funds|||7,608|
|Charitable
activities||||
|Genealogical
activities|||54,504|
|Tots I|||62,112|
|NET INCOME/(EXPENDITURE)|||(14,026)|
|RECONCILIATION|OF FUNDS|||
|Total funds brought|forward||89,276|
|TOTAL FUNDS CARRIED FORWARD|||75,250|
##
##
|TANGIBLE FIXEDASSETS||||||
|---|---|---|---|---|---|
|||Fixtures||||
||Office|and|Computer|||
||equipment|fittings|equipment||Totals|
||E||E|||
|COST||||||
|At 1 January 2020 ancl||||||
|31 December 2020|2493|1,132|5,515||9,140|
|DEPRECIATION||||||
|At 1 January 2020|2,493|1.132|5,292||8,917|
|Charge for year||||165|165|
|At 31 December 2020|2,493|1,132|5,457||9,082|
|NET BOOK VALLIE||||||
|At 31 December 2020||||58|58|
|At 31 December 2019||||223|223|
##
|||||NOTES|NOTES|TO THE FINANCIAL STATEMENTS - continued|TO THE FINANCIAL STATEMENTS - continued|||
|---|---|---|---|---|---|---|---|---|---|
||||||FORTHE||YEAR ENDED 31 DECEhllBER 2020|||
|12.|STOCKS|||||||||
|||||||||2020|2019|
||||||||||E|
||Stocks|||||||4,222|3,972|
|13.|DEBTORS:AMOUNTS||||FALLING||DUE WITHIN ONE YEAR|||
|||||||||2020|2019|
|||||||||F|E|
||Trade debtors|||||||49|49|
||Prepayments|||||||6,834|7,920|
|||||||||6,883|7,969|
|14.|CREDITORS:||AMOUNTS|||FALLING DUE WITHIN ONE YEAR||||
|||||||||2020|2019|
|||||||||E|E|
||Trade creditors|||||||1,159|722|
||Other creditors|||||||1,296|2,627|
|||||||||2,455|3,349|
|15.|MOVEMENT||IN|FUNDS||||||
|||||||||Net||
|||||||||movement|At|
||||||||At 1.1.20|in funds|31.1220|
||||||||E|F|E|
||Unrestricted||funds|||||||
||General|fund|||||75,250|7,075|82,325|
||TOTAL|FUNDS|||||75,250|7075|82325|
||hlet movement||m funds,||included||in the above are as follows:|||
||||||||Incoming|Resources|Movement|
||||||||resources
f|expended
f|in funds
E|
||Unrestricted||funds|||||||
||General|fund|||||47,939|(40,864)|7,075|
||TOTAL|FUNDS|||||47,939|(40,864)|7,075|
##
##
##
|Comparatives|for movement
in funds||||
|---|---|---|---|---|
||||Net||
||||movement|At|
|||At 1.1.19|in funds|31.12.19|
|||E||E|
|Unrestricted|funds||||
|General fund||89,276|(14,026)|75,250|
|TOTAL FLINDS||89,276|(14,026)|75,250|
|Compara|tive|net movement
in funds, incl|uded
in the above are as follows:|||
|---|---|---|---|---|---|
||||incoming|Resources|Movement|
||||resources|expended|in funds|
||||E|E|E|
|Unrestricted||funds||||
|General|fund||48,086|(62,112)|(14,026)|
|TOTAL|FUNDS||48,086|(62,112)|(14,026)|
##